Senior Project Assistant

UARSC; San Marcos (CA); Hybrid; USD 52,000 - 56,000; Full time

Job summary

CSUSM Corporation in California seeks a Senior Project Assistant to manage office operations for the Center for Training, Research, and Educational Excellence (CTREE). Under supervision, you will handle administrative tasks, coordinate travel, prepare budgets, and assist with HR paperwork and events.

The role requires strong written and verbal communication, attention to detail, and teamwork. Hybrid work is available, with one day per week remote.

Qualifications

• Requires HS diploma or equivalent; some college or bachelor’s preferred.
• At least two years of administrative experience relevant to duties.
• Strong English grammar, spelling and punctuation; familiarity with office procedures.
• Basic knowledge of Word, Excel, Outlook; ability to learn department software.

Responsibilities

• Perform receptionist duties: answer calls and greet visitors.
• Prepare budget forms, direct pays, petty cash and requisitions.
• Coordinate travel: registrations, flights, hotels, itineraries and claims.
• Handle HR forms: EAFs, timesheets, independent contractor forms and invoices.
• Organize events and manage the CTREE social media presence.

Skills

Detail-oriented

Oral and written communication

Teamwork

Education

High School Diploma or equivalent

Some college courses or bachelor’s degree preferred

Proficiency with Word, Excel, Outlook

Tools

Word

Excel

Outlook

Job description

Location: California State University San Marcos Corporation (CSUSM Corporation)

Appointment: Full-time, Regular with Benefits, Non-Exempt

Anticipated Salary: $25.00/hour-$27.00/hour ($52,000-$56,160 annual equivalent based on 40 hours/week); depending on experience (non-exempt, hourly)

Total Compensation including Benefits = $71,240 - $76,939 annualized*

*Based on health insurance coverage for employee + family

Competitive salary with outstanding low cost comprehensive medical, dental, and vision plans, life and disability insurance plans, Generous employer contributed 403(b) Retirement Plan with an 8% Employer Contribution - 100% immediate vesting - with a 3% Employee Contribution, great time off benefits to include 14 paid holidays and office closure the final week of the year and so much more! Full benefits and other information can be found on the CSUSM Corporation website, https://www.csusm.edu/corp/hr/benefits/summary.html.

Th is is a hybrid position with the ability to work from home one day per week.

Posted: October 6, 2026

Application Deadline: First review October 26, 2026 - Open Until Filled

Summary

Under the general supervision of the Program Director and the Office Manager, the Senior Project Assistant will be responsible for all aspects of office operations for the Center for Training, Research, and Educational Excellence (CTREE).

Qualifications

Education & Experience

• High School Diploma or equivalent required; some college courses or bachelor’s degree preferred
• At least two (2) years administrative experience relative to duties required
• Ability to work with detailed information, thorough knowledge of English grammar, spelling and punctuation; thorough knowledge of office methods, procedures, and practices
• Requires basic knowledge of Word, Excel, Outlook and the ability to learn other software programs specific to department
• Ability to work well with others
• Excellent oral and written communication skills

Other Employment Requirements: The person holding this position is considered a \"mandated reporter\" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

Mandated Reporter Classification = Limited Reporter

This position is subject to a background check including, but not limited to, employment verification, education verification, reference checks and criminal record checks. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSUSM Corporation employees who apply for the position.

Must participate in CSUSM Corporation, CSU, and university-wide training as required.

The marginal functions of this position have not been included. This job description in no way implies that these are the only duties to be performed. An employee will be required to follow any other job-related instruction and to perform any other job-related duties requested by the supervisor.

Essential Duties and Responsibilities

• Perform receptionist duties, including answering the telephone and receiving visitors.
• Prepare and assist with budgetary forms, including but not limited to direct pays, petty cash and requisitions.
• Prepare and assist with all aspects of travel. Tasks include conference registration, booking flights and hotel rooms. Prepare itineraries, travel requests and claims.
• Prepare and assist with human resources forms. This includes EAF's, timesheets, independent contractor forms and invoices.
• Manage events, ordering food and reserving rooms.
• Manage the LSAMP program book loan program.
• Research, complete and input all data for the LSAMP WebAMP report.
• Set student meetings with staff and Program Directors.
• Manage CTREE social media, Instagram, Facebook and Twitter. Ensure that all CTREE events are on all platforms. Research and post other events that are beneficial to the CTREE community.
• Prepare CTREE newsletter.
• Print posters for student research presentations.
• Maintain the LSAMP applications.
• Assist with complex data tables for grant proposals and annual reports.
• Update student databases.
• Restructure SharePoint documents.
• Work with CTREE affiliates and grant faculty, in the management of their projects’ paperwork.

Supervision

No supervisory duties.

Latitude and Judgment

Typographical errors on correspondence could result in diminished perception of project and/or embarrassment for Project Director and the CTREE. Errors on budgetary documents could cause difficult issues for the office and Corporation.

Work Environment

• The work environment will include normal office conditions and daily use of a computer Visual Display Terminal (VDT)
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job

\"JEANNE CLERY ACT AND CAMPUS FIRE SAFETY RIGHT-TO-KNOW LAW\" NOTIFICATION - See website located at http://www.csusm.edu/clery/.

Application Procedure

CSUSM Corporation is an Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, ancestry, and veteran or military status or any other status protected by federal, state or local laws.

For questions or if you experience any difficulties with the online application process, please contact CSUSM Corporation Human Resources at [phone] or [e-mail].