ACE Administrative Support Specialist, ACE Scholars Services Program

The California State University; San Marcos (CA); On-site; USD 49,000 - 71,000; Full time

Job summary

California State University San Marcos is seeking an Administrative Support Specialist to provide essential office operations for the ACE Scholars Services program. This full-time, on-site role handles front desk reception, scheduling, and general administrative tasks under the Director.

The position leads toward permanent status after a probationary period; salary ranges from $4,367 to $6,362 per month and includes comprehensive benefits.

Responsibilities

• Coordinate front desk reception and provide administrative support for the ACE Scholars Services program.
• Support budget management efforts and logistics for special projects.

Job description

Job no: 562533
Work type: Staff
Location: San Marcos
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

Under the general direction of the Director of ACE Scholars Services, the Administrative Support Specialist will provide primary operations and office coordination including reception and administrative support to the ACE Scholars Services program. Responsibilities and assignments for this position include coordinating front desk reception desk, providing a variety of administrative and operational duties in support of the program and program director; supporting budget management efforts; and coordinating special project logistics.

Position Summary

This is a full-time, non-exempt position, which will lead toward permanent status following the successful completion of a probationary period.

For a complete list of responsibilities and required qualifications, please review the position description linked at the top of the page.

Pay, Benefits, and Work Schedule

Anticipated Hiring Salary Range: $4,367 - $5,219 per month

CSU Classification Salary Range: $4,367 - $6,362 per month

Salary is commensurate with the background and experience of the individual selected.

This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year; 14 scheduled on specific days and a Personal Holiday that may be taken any time during the year.

This position is required to work in person on campus.

California State University San Marcos

A mid-size university located in San Diego's vibrant North County, we are dedicated to service, innovation, leadership and student success. We have an attentive faculty and state-of-the‑art facilities which offer our students hundreds of opportunities to learn, lead, play and serve.

California State University San Marcos is a new kind of university, pushing the boundaries of innovation to prepare tomorrow's leaders, build stronger communities and solve pressing issues.

Cutting‑edge research meets hands‑on application at our campus and in the real world.

Application Process

This position is open until filled.

Application requires answers to supplemental questions.

Applicants who require an accommodation during the application or testing process due to a disability recognized under the Americans with Disabilities Act (ADA)/CA Fair Employment and Housing Act (FEHA) should notify the Office of Human Resources at [phone] or e-mail: [e-mail].

Supplemental Information

Following a conditional offer of employment, satisfactory completion of a background check (including criminal records check) is required prior to beginning employment. Any offer of employmentrescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

This position is a "designated position" in the California State University's Conflict of Interest Code. The incumbent in this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

California State University San Marcos is an Equal Opportunity Employer. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

Pursuant to the CSU Out-of-State Employment Policy, as of January 1, 2022, the California State University is prohibited from hiring employees to perform CSU-related work outside the state of California.

Subject to Education Code 89521, applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant's current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

California State University San Marcos is not a sponsoring agent for staff or management positions (i.e. H1-B visas).

Advertised: Sep 24 2026 Pacific Daylight Time