CSTEM Administrative Support Coordinator, College of Science, Technology, Engineering, and Mathematics

Opt For Healthy Living; San Marcos (CA); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

CalPERS retirement

Tuition waiver

Vacation and sick leave

Paid holidays

Job summary

California State University San Marcos is seeking a CSTEM Administrative Support Coordinator to provide bookkeeping and clerical support for the college's departments. The role reviews funding availability, records financial entries in department ledgers, and prepares monthly reconciliation reports under supervision.

This is a full-time, non-exempt position with potential for permanent status after probation.

Qualifications

• Experience with bookkeeping and clerical support.
• Record keeping and budget ledger maintenance experience preferred.
• Ability to prepare monthly reconciliation reports.
• Strong organizational and communication skills.

Responsibilities

• Provide bookkeeping and clerical support for CSTEM department operations.
• Review funding availability and coordinate with business operations staff.
• Record financial entries into department budget ledgers and prepare reconciliations.
• Assist with other administrative tasks as needed.

Skills

Bookkeeping

Clerical work

Financial reconciliation

Budgeting

Record keeping

Job description

CSTEM Administrative Support Coordinator, College of Science, Technology, Engineering, and Mathematics

Job no: 562068
Work type: Staff
Location: San Marcos
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

Under the supervision of the Associate Dean of the College of Science, Technology, Engineering, and Mathematics (CSTEM), this position provides bookkeeping and clerical support for the daily operations of the college's academic departments. The incumbent is responsible for reviewing funding availability for all incoming requests, coordinating requests with the business operations staff, recording all financial entries into the academic department budget ledgers, providing monthly reconciliation reports to the college under the lead direction of the CSTEM Analyst Team, and providing other administrative/clerical support as needed.

Position Summary

This is a full-time, non-exempt position, which will lead toward permanent status following the successful completion of a probationary period.

For a complete list of responsibilities and required qualifications, please review the position description linked at the top of the page.

Pay, Benefits, and Work Schedule

Anticipated Hiring Salary Range: $4,047 (Step 1) - $4,469 (Step 6) per month

CSU Classification Salary Range: $4,047 - $5,896 per month

Salary is commensurate with the background and experience of the individual selected.

This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year; 14 scheduled on specific days and a Personal Holiday that may be taken any time during the year.

This position is required to work in person on campus.

California State University San Marcos

A mid-size university located in San Diego's vibrant North County, we are dedicated to service, innovation, leadership and student success. We have an attentive faculty and state-of-the-art facilities which offer our students hundreds of opportunities to learn, lead, play and serve.

California State University San Marcos is a new kind of university, pushing the boundaries of innovation to prepare tomorrow's leaders, build stronger communities and solve pressing issues.

Cutting-edge research meets hands‑on application at our campus and in the real world.

Supplemental Information

Following a conditional offer of employment, satisfactory completion of a background check (including criminal records check) is required prior to beginning employment. Any offer of employment rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

This position is a "designated position" in the California State University's Conflict of Interest Code. The incumbent in this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

California State University San Marcos is an Equal Opportunity Employer. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

Pursuant to the CSU Out-of-State Employment Policy, as of January 1, 2022, the California State University is prohibited from hiring employees to perform CSU-related work outside the state of California.

Subject to Education Code 89521, applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant's current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

California State University San Marcos is not a sponsoring agent for staff or management positions (i.e. H1-B visas).