Senior Project Analyst

Yulista Holding, LLC; Huntsville (AL); On-site; USD 65,000 - 90,000; Full time

Job summary

Yulista Aerospace and Defense LLC is seeking a Senior Project Analyst to provide comprehensive administrative and technical support to a team of projects. The role assists Project Managers and senior coordinators and operates with minimal supervision within a dynamic PM environment.

Key duties include managing complex BOMs, preparing work orders, developing BOMs from drawings or SOWs, and maintaining project data accuracy.

Qualifications

• Advanced computer skills with Microsoft Office Suite and ability to learn new software.
• Intermediate knowledge of project scheduling practices and MS Project.
• Ability to enter data accurately into databases and manage multiple projects.

Responsibilities

• Manage complex BOMs and track materials through receipt.
• Prepare and track work orders for manufacturing jobs.
• Develop BOMs from drawings or SOWs for complex projects.
• Prepare project status reports and meet documentation requirements.
• Assist PM with cost estimates, schedules, and CDRLs.
• Coordinate meetings and communicate with vendors and customers.

Skills

MS Office

MS Project

BOM

Data entry

Scheduling

Communication

Tools

Microsoft Project

Job description

Yulista Aerospace and Defense LLC Regular PRIMARY FUNCTION The Senior Project Analyst provides a variety of administrative and technical support to a group of projects. Assists and supports Project Managers(s), or other senior Project Coordinators as required. The Senior Project Analyst is a senior level Analyst position in support to the Project Management team. The Senior Project Analyst works under the supervision of the Project Manager but should be able to function with minimum direction and oversight.

ESSENTIAL FUNCTIONS

• Manages complex to highly complex Bill of Materials, and track materials through receipt.
• Prepares, submits, and tracks Work Orders for highly complex manufacturing jobs.
• Develop Bill of Materials (BOM) using required drawings and/or Statements of Work (SOW) for highly complex projects.
• Adheres to company policies and procedures in preparing, collecting, recording, and maintaining project data.
• Prepare professional correspondence to vendors, and customers as required.
• Perform inventory control activities by coordinating with Property Department.
• Supports team leadership in accomplishing their duties and responsibilities.
• Ability to maintain calendar and schedule appointments and/or conference rooms.
• Set-up and clean-up for events and meetings.
• Responsible for general administrative duties, such as: filing, scanning, photocopying, typing, and data entry.
• Prepares meeting minutes for projects and track action items.
• Assist Project Manager with data queries, input data into project databases, and track outputs of required data.
• Ability to research parts/quotes/COTS items from simple to moderately complex BOM.
• Track issued purchase orders and due dates for all materials or services purchased and report delivery date issues to the Project Manager.
• Prepare internal project status reports for Project Manager or higher management.
• Prepare sole source justification documents and obtain Program manager’s approval.
• Assist Project Manager in compiling cost reports, schedule activities, and technical reporting CDRLS.
• Assist Project Manager in developing estimates to complete on cost and schedule activities.
• Assist Project Manager in identifying internal/external resource requirements.
• Assist Project Manager in BOE solicitation and compiling data from requested sources.
• Assist Project Manager in proposal development.
• Compiles cost reports, schedule activities, and technical reporting CDRLS.
• Develops estimates to complete cost and schedule activities.
• Identifies internal/external resource requirements.
• Solicit basis of estimates and compiling data from requested sources.
• Ability to coordinate effort in developing proposals for government contracts.
• Ability to lay out project schedules and create work flows in order to complete complex tasks.
• Coordinate and chair integrated product team meetings, as necessary.
• Prepare professional correspondence to USG and can interface with customer..
• Ability to act on behalf of the Project Manager in their absence.

KNOWLEDGE, SKILLS, & ABILITIES:

• Advanced computer skills; specifically using Microsoft Office Suite; ability to learn additional computer skills or software programs.
• Intermediate knowledge of Microsoft Project and scheduling practices.
• Ability to identify and track critical paths in project activities
• Ability to enter data accurately into databases, and multi-task across multiple projects.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Interpersonal skills to work effectively and cooperatively with all levels of management and staff. Will also routinely interact with external stakeholders such as customers, vendors, suppliers, shipping companies, etc. Must represent Yulista Integrated Solutions, LLC in a professional manner at all times.
• Must be trustworthy – will handle confidential information routinely.
• Effective communication skills to effectively and clearly communicate complex information to others as well as to present information in front of a group.
• Professional customer service skills, including active listening, prompt service and follow-up.
• Ability to learn and understand corporate policies and procedures and how they relate to Yulista Aviation, Inc.’s goals.
• Strong problem solving skills; ability to draw conclusions and make recommendations for problem resolution.
• Ability to perform basic mathematical computations.
• High degree of self-motivation and the ability to work independently as well a multi-task.
• Ability to request and write routine reports and correspondence with vendors and subcontractors.
• Ability to read and interpret documents such as safety rules, operating maintenance instructions, and procedure manuals.
• Ability to read and interpret TDP data.

QUALIFICATIONS:

• High school diploma or equivalent.
• 7 years of task related work experience
• 4 years of project management related experience.
• Ability to pass a drug and background screening.
• Must be able to obtain a government security clearance.

WORKING ENVIRONMENT

A fast paced multi-tasking customer service oriented environment requiring a high degree of efficient and effective performance. Adaptability regarding schedule and task changes is necessary to accommodate changing priorities. Overtime may be required.

PREFERENCE STATEMENT

Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT

Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

REASONABLE ACCOMMODATION

It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements. This job description is not an employment agreement or contract.

Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.

Thank you for your interest in Yulista! As you get to know Yulista, you’ll discover that we encompass many subsidiaries, each offering unique and specialized capabilities within their respective fields.

All our subsidiaries operate cohesively under the overarching Yulista umbrella. This allows us to leverage combined strengths, foster collaboration across diverse expertise areas, and provide comprehensive solutions to our customers.

Since 2002, Yulista has leveraged our technical expertise to maintain aircraft and ground vehicles, advance aerospace technology and missile defense, support national security, and sustain base and maritime operations.

In a fiercely competitive market, our agile teams embrace complex challenges, delivering mission-critical solutions. Yulista has been a trusted and preferred partner for mission-ready clients, renowned for consistently providing innovative expertise that drives success.

Our greatest strength lies in the passion and commitment of our men and women who strive to make the impossible possible.