Senior Project Administrator, CEI

Halff; Tallahassee (FL); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, prescription and life

Traditional and Roth 401(k) plans

ESOP

HSA

Job summary

Halff has an immediate opening for a Senior Project Administrator in our Tallahassee, Florida office. The role focuses on supervising and coordinating field representation across CEI projects, handling financial and contract administration, and applying independent judgment to solve work problems.

The successful candidate will support Senior Project Engineers, supervise inspections for compliance, and coordinate administrative tasks such as reviews, scheduling, and reporting.

Qualifications

• Requires 2 years of engineering experience in relevant transportation projects.
• HS diploma or equivalent with 8 years CEI/roadway/bridge experience.
• FDOT District 2 experience.

Responsibilities

• Provide support to Senior Project Engineers to manage projects per contract documents.
• Coordinate and supervise project inspection activities for contractor compliance with plans and standards.
• Interact with the public, government agencies, contractors, sub-contractors, and others to respond to inquiries.
• Direct and assign tasks to contract support specialists and inspection staff.
• Notify contractor of non-compliance and corrective action.
• Track project progress and inform parties of issues and potential overruns.
• Analyze project-related issues and propose solutions.
• Coordinate administrative aspects: contract reviews, scheduling, accounting, reporting, cash management.
• Participate in planning and development of marketing, communications materials, and proposals.
• Review plans for constructability and biddability for proposals and winning future projects.
• Represent the company at community and business meetings.
• Promote positive relations with contractors, vendors, and consultants.

Skills

Stellar communication skills

Delegation

Dependability

Time management skills

Results-oriented

Meticulous attention to details

Client focused

Education

Engineering-related degree (Engineering, Engineering Technology, Construction Management)

HS diploma or equivalent

Tools

BIM platform

Job description

Halff has an immediate opening for Senior Project Administrator in our Tallahassee, Florida office.

The successful incumbent will be entrusted to supervise and coordinate all phases of field representation on various CEI projects ranging in complexity. Responsible for financial and contract administration of assigned projects for general instructions pertaining to assignments and will be expected to exercise initiative and independent judgement in the solution of work problems.

Learn about Halff and our 75th Anniversary

What You Will Do

• Provide support to the assigned Senior Project Engineers to manage the assigned projects in accordance with the contract documents.
• Coordinate and supervise project inspection activities to ensure contractor compliance of plans, contract documents, specifications, and standards.
• Interact with the public, government agencies, contractors, sub-contractors, and other internal and external parties to respond to inquiries and resolve field issues.
• Direct and assign specific tasks to contract support specialists and inspection staff.
• Notify contractor of non-compliance and corrective action.
• Track project progress and advises parties of possible overturns, and critical project issues.
• Analyze project related issues and recommend appropriate solutions.
• Coordinate administrative aspects of projects including contract reviews, contracting, scheduling, month-end processing, project accounting, project related reporting and cash management.
• Participate in the planning and development of company marketing, communication materials, and proposals.
• Review plans for constructability and biddability and prepare issue/resolution dialog to be utilized when preparing proposals and winning future projects.
• Represent the company at various community and/or business meetings.
• Promote positive relations with contractors, vendors, and consultants.

What You Will Need

• For personnel WITH Engineering, Engineering Technology, or Construction Management degrees:
  • Requires 2 years of engineering experience in relevant transportation projects
• For personnel WITHOUT Engineering, Engineering Technology or Construction Management degrees:
  • Requires a HS diploma or equivalent and 8 years of CEI or Roadway or Bridge construction experience
• FDOT District 2 experience
• Meticulous attention to details
• Client focused
• Stellar communication skills
• Delegation
• Dependability
• Time management skills
• Results-oriented

The Halff Construction Services Advantage

• Full spectrum of your project needs: transportation, water/wastewater, utilities, power transmission and vertical construction.
• Outstanding relationships with owners, stakeholders and developers across multiple regions and disciplines.
• Unified BIM platform. Always incorporating innovative technology, allowing us to customize solutions for the benefits of our partners.

Learn more about Halff's Construction Services, check out some of our projects, and meet our team.

Halff's Construction Services

• Construction Engineering and Inspection (CEI)
• Contract Administration
• Preconstruction Planning
• Quality Assurance/Quality Control
• Scheduling

Company Overview

Halff is a full-service infrastructure consulting firm planned, designed, engineered, constructed — and purposed — for people. Since 1950, we’ve been creating smart solutions that improve lives and communities by turning ideas into reality.

Halff was founded on a core tenet: Focus on people, treat them well, and success will follow. It’s no wonder, then, that our employees and the culture they create result in our firm consistently being named a Top Workplace in America.

Our industry-leading professionals collaborate to meet tough challenges in creative ways.You can view Halff's full complement of services here

Halff has over 30 offices in Texas, Oklahoma, Louisiana, Florida, Arkansas, Arizona, and Georgia.For a full list of our locations, click here

We Offer Excellent Benefits, Including But Not Limited To

• Medical, dental, prescription and life insurance
• Long-term and short-term disability insurance
• Paid time off (PTO) and 8 company paid holidays (and Veteran's Day for our veterans)
• Traditional and Roth 401(k) plans
• Employee Stock Ownership Plan (ESOP)
• Health Savings Account (HSA)
• 529 College Savings Plan
• Flexible spending accounts (FSA)
• Employee Assistance Plan
• Click here for a more comprehensive list of Halff's benefits

Salary is competitive and commensurate with experience.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

Halff is a drug-free workplace. This offer of employment is contingent upon the receipt of a clear drug screen and background check prior to your first day of employment. This position may be subject to random drug testing pursuant to federal regulations.

#ExpProf #IND