Contract Support Specialist II

Halff Associates, Inc.; Jacksonville (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and life insurance

401(k) plans

Paid time off

Employee Stock Ownership Plan (ESOP)

Health Savings Accounts

Flexible Spending Accounts

Employee Assistance Plan

Job summary

A full-service infrastructure consulting firm is seeking a Contract Support Specialist in Jacksonville. The role involves managing project documentation, supporting project teams, and ensuring compliance with regulations in infrastructure projects. Candidates should have at least four years of CEI experience and a valid US Driver's License. The position offers competitive salary and benefits, including medical insurance and a 401(k) plan.

Qualifications

• High school diploma and at least four years of CEI experience in project-related duties.
• US Citizenship required due to project requirements.
• Valid US Driver's License for site visits and travel.
• Familiarity with FDOT systems (PrC and SCOC) and ability to work independently to produce verifiable quantity records and process FDOT monthly estimates.

Responsibilities

• Oversee document management and project controls for compliance.
• Maintain records management systems for multiple projects.
• Review and process contractor pay applications for accuracy.
• Review and process contractor pay applications for contract compliance.
• Assist in preparing and reviewing change orders, contract modifications, and amendments.
• Coordinate with contractors and FDOT representatives to facilitate communication and progress.
• Monitor project schedules, identify delays, and recommend mitigation strategies.
• Prepare monthly progress reports highlighting KPIs and milestones.
• Participate in project meetings and site visits, documenting discussions and action items.

Skills

Contract Administration

Document Management

Project Controls

Attention to Detail

Independent Thinking

Education

High school diploma

Tools

FDOT Systems (PrC and SCOC)

SCOC

Job description

life insurance, paid time off, 401(k)

Halff is looking for a Contract Support Specialist to represent our company on construction projects in the Jacksonville area. In this role, you'll support the Project Administrator and team by handling a variety of project-specific tasks. You'll take on Contract Administrative responsibilities for infrastructure and mobility projects with complex requirements and may be assigned to field office locations as needed. This position requires independent initiative and the ability to manage project documentation and compliance duties, helping to streamline operations for supervisors and field staff.

Learn about Halff and our 75th Anniversary

What you will do:

• Oversee document management and project controls, including receiving, auditing, tracking, storing, and distributing project data and documents in line with company policies.
• Set up and maintain records management systems for multiple projects and project managers.
• Ensure all local practices comply with company policies and procedures.
• Apply sound judgment and independent thinking to resolve questions and problems, often working with minimal supervision.
• Review and process contractor pay applications, ensuring accuracy and contract compliance.
• Assist in preparing and reviewing change orders, contract modifications, and amendments.
• Coordinate with contractors, subcontractors, and FDOT representatives to facilitate communication and project progress.
• Monitor project schedules, identify potential delays, and recommend mitigation strategies.
• Help prepare monthly progress reports, highlighting key performance indicators and milestones.
• Participate in project meetings and site visits, documenting discussions and action items.
• Maintain accurate project files, including correspondence, submittals, and contract documents.
• Support the development and implementation of project-specific quality control procedures.
• Contribute to continuous improvement of contract administration processes and best practices.

What you will need:

• High school diploma and at least four years of CEI experience in project-related duties (such as MAC System input, estimates, EEO compliance, and contract changes).
• US Citizenship required due to project requirements.
• Valid US Driver's License for site visits and travel to Halff offices.
• Familiarity with FDOT systems (PrC and SCOC) and ability to work independently to produce verifiable quantity records and process FDOT monthly estimates.

The Halff Advantage

• Full spectrum of your project needs: transportation, water/wastewater, utilities, power transmission and vertical construction.
• Outstanding relationships with owners, stakeholders and developers across multiple regions and disciplines.

Construction Services

• Construction Engineering and Inspection (CEI)
• Contract Administration
• Preconstruction Planning
• Quality Assurance/Quality Control
• Scheduling

Learn more about Halff's Construction services, check out some of our projects, and meet our team.

Company Overview:

Halff is a full-service infrastructure consulting firm planned, designed, engineered, constructed -- and purposed -- for people. Since 1950, we've creating smart solutions that improve lives and communities by turning ideas into reality. Halff was founded on a core tenet: Focus on people, treat them well, and success will follow. It's no wonder, then, that our employees and the culture they create result in our firm consistently being named a Top Workplace in America.

Our industry-leading professionals collaborate to meet tough challenges in creative ways. You can view Halff's full complement of services here.

Halff has more than 30 offices in Texas, Oklahoma, Louisiana, Florida, Arkansas, Georgia and Arizona. For a full list of our location, click here.

We offer excellent benefits, including but not limited to:

• Medical, dental, prescription and life insurance
• Long-term and short-term disability insurance
• Paid time off (PTO) and 8 company paid holidays (and Veteran's Day for our veterans)
• Traditional and Roth 401(k) plans
• Employee Stock Ownership Plan (ESOP)
• Health Savings Accounts (HSA)
• 529 College Savings Plan
• Flexible Spending Accounts (FSA)
• Employee Assistance Plan (EAP)

Click here for a more comprehensive list of Halff's benefits

Salary is competitive and commensurate with experience.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

Halff is a drug‑free workplace. This offer of employment is contingent upon the receipt of a clear drug screen and background check prior to your first day of employment. This position may be subject to random drug testing pursuant to federal regulations.

#ExpProf #IND

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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