Senior Project Administrator, CEI

Halff Associates, Inc.; Tallahassee (FL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, prescription and life

PTO and holidays

401(k) plans + ESOP

Job summary

Halff Associates, Inc. in Tallahassee, FL is seeking a Senior Project Administrator to support Senior Project Engineers, coordinate inspections, and manage project documentation from planning through administration.

You will interact with public agencies, contractors, and other stakeholders to resolve field issues and ensure contract compliance. The role emphasizes attention to detail, strong communication, and effective delegation across inspection staff and contract support teams, with

Qualifications

• Requires 2 years of engineering experience in relevant transportation projects.
• Requires a HS diploma or equivalent and 8 years of CEI or Roadway or Bridge construction experience.
• FDOT District 2 experience.
• Meticulous attention to details.
• Client focused.
• Stellar communication skills.
• Delegation.
• Dependability.
• Time management skills.
• Results-oriented.

Responsibilities

• Provide support to the assigned Senior Project Engineers to manage the assigned projects in accordance with the contract documents.
• Coordinate and supervise project inspection activities to ensure contractor compliance of plans, contract documents, specifications, and standards.
• Interact with the public, government agencies, contractors, sub-contractors, and other internal and external parties to respond to inquiries and resolve field issues.
• Direct and assign specific tasks to contract support specialists and inspection staff.
• Notify contractor of non-compliance and corrective action.
• Track project progress and advises parties of possible overturns, and critical project issues.
• Analyze project related issues and recommend appropriate solutions.
• Coordinate administrative aspects of projects including contract reviews, contracting, scheduling, month-end processing, project accounting, project related reporting and cash management.
• Participate in the planning and development of company marketing, communication materials, and proposals.
• Review plans for constructability and biddability and prepare issue/resolution dialog to be utilized when preparing proposals and winning future projects.
• Represent the company at various community and/or business meetings.
• Promote positive relations with contractors, vendors, and consultants.

Skills

Attention to detail

Communication skills

Time management

Delegation

Dependability

Results oriented

Education

Engineering/Engineering Technology/Construction Management degree

HS diploma + 8 years CEI/roadway/bridge experience

Job description

Senior Project Administrator - Tallahassee, Florida

Halff has an immediate opening for Senior Project Administrator in our Tallahassee, Florida office.

What you will do:

• Provide support to the assigned Senior Project Engineers to manage the assigned projects in accordance with the contract documents.
• Coordinate and supervise project inspection activities to ensure contractor compliance of plans, contract documents, specifications, and standards.
• Interact with the public, government agencies, contractors, sub-contractors, and other internal and external parties to respond to inquiries and resolve field issues.
• Direct and assign specific tasks to contract support specialists and inspection staff.
• Notify contractor of non-compliance and corrective action.
• Track project progress and advises parties of possible overturns, and critical project issues.
• Analyze project related issues and recommend appropriate solutions.
• Coordinate administrative aspects of projects including contract reviews, contracting, scheduling, month-end processing, project accounting, project related reporting and cash management.
• Participate in the planning and development of company marketing, communication materials, and proposals.
• Review plans for constructability and biddability and prepare issue/resolution dialog to be utilized when preparing proposals and winning future projects.
• Represent the company at various community and/or business meetings.
• Promote positive relations with contractors, vendors, and consultants.

What you will need:

• For personnel WITH Engineering, Engineering Technology, or Construction Management degrees:
  • Requires 2 years of engineering experience in relevant transportation projects
• For personnel WITHOUT Engineering, Engineering Technology or Construction Management degrees:
  • Requires a HS diploma or equivalent and 8 years of CEI or Roadway or Bridge construction experience
• FDOT District 2 experience
• Meticulous attention to details
• Client focused
• Stellar communication skills
• Delegation
• Dependability
• Time management skills
• Results-oriented

The Halff Construction Services Advantage

• Full spectrum of your project needs: transportation, water/wastewater, utilities, power transmission and vertical construction.
• Outstanding relationships with owners, stakeholders and developers across multiple regions and disciplines.
• Unified BIM platform. Always incorporating innovative technology, allowing us to customize solutions for the benefits of our partners.

Learn more about Halff's Construction Services, check out some of our projects, and meet our team.

Halff's Construction Services

• Construction Engineering and Inspection (CEI)
• Contract Administration
• Preconstruction Planning
• Quality Assurance/Quality Control
• Scheduling

Company Overview:

Halff is a full-service infrastructure consulting firm planned, designed, engineered, constructed - and purposed - for people. Since 1950, we've been creating smart solutions that improve lives and communities by turning ideas into reality.

Halff was founded on a core tenet: Focus on people, treat them well, and success will follow. It's no wonder, then, that our employees and the culture they create result in our firm consistently being named a Top Workplace in America.

Our industry-leading professionals collaborate to meet tough challenges in creative ways. You can view Halff's full complement of services here

Halff has over 30 offices in Texas, Oklahoma, Louisiana, Florida, Arkansas, Arizona, and Georgia. For a full list of our locations, click here

We offer excellent benefits, including but not limited to:

• Medical, dental, prescription and life insurance
• Long-term and short-term disability insurance
• Paid time off (PTO) and 8 company paid holidays (and Veteran's Day for our veterans)
• Traditional and Roth 401(k) plans
• Employee Stock Ownership Plan (ESOP)
• Health Savings Account (HSA)
• 529 College Savings Plan
• Flexible spending accounts (FSA)
• Employee Assistance Plan
• Click here for a more comprehensive list of Halff's benefits

Salary is competitive and commensurate with experience.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

Halff is a drug-free workplace. This offer of employment is contingent upon the receipt of a clear drug screen and background check prior to your first day of employment. This position may be subject to random drug testing pursuant to federal regulations.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.