Senior Project Administrator & Billing Specialist

Geosyntec Consultants, Inc.; Boca Raton (FL); Hybrid; USD 70,000 - 95,000; Full time

Job summary

Geosyntec Consultants, Inc. seeks a Project Administrator III in Boca Raton, FL. The role delivers administrative and accounting support for site investigation, remediation and environmental management practices, interfacing with billing staff, clients, vendors, and subcontractors.

Responsibilities include contract setup, billing, expense review, and revenue analysis, while mentoring junior staff and maintaining strict compliance with policies.

Qualifications

• High school diploma with 9+ years of relevant experience
• Associate degree with 7+ years of experience
• Bachelor’s degree in accounting or finance with 5+ years of experience

Responsibilities

• Read and interpret contracts and set up project data in the accounting system.
• Review contract elements including value, budget, scope, fee types and payment terms.
• Verify project rate schedules and demographic data; ensure markups and taxes align with contracts.
• Review and submit employee expense reports to facilitate payment.
• Assist in billing: generate prebill reports, edits, and final invoices with attachments.
• Mentor and train junior Project Administrators; supervise staff as needed.

Skills

Microsoft Office

Excel

Writing

Contract comprehension

Attention to detail

Presentation skills

Education

Bachelor’s degree in accounting or finance

Associate degree

High school diploma

Tools

BST

Infor

Deltek

Wind2

Job description

Geosyntec Consultants, Inc. seeks a Project Administrator III in Boca Raton, FL. The role delivers administrative and accounting support for site investigation, remediation and environmental management practices, interfacing with billing staff, clients, vendors, and subcontractors.

Responsibilities include contract setup, billing, expense review, and revenue analysis, while mentoring junior staff and maintaining strict compliance with policies.