Senior Project Administrator - AEC Coordination

HNTB; Arlington (VA); On-site; USD 96,000 - 150,000; Full time

Job summary

HNTB in Arlington, VA is seeking a project management assistant to coordinate tasks and provide PM support for architecture and engineering teams. You will lead admin project functions through the lifecycle and oversee staff performance, schedule adherence, and QA/QC.

The role emphasizes coordination across design teams, financial tracking, and office/operations support. Visa sponsorship is not available.

Qualifications

• Experience supporting USACE or federal contracting environments.
• Demonstrated success managing high-risk, multi-entity project financial structures.
• Experience managing architecture and engineering project plans, timelines, and schedules.

Responsibilities

• Prepares and maintains project plans, tracks progress, and prepares reports for clients or stakeholders.
• Coordinates work planning, staffing, and schedules; manages project documents and approvals.
• Assists in writing/reviewing project scope and fee proposals and documents.
• Monitors and files project documentation; coordinates distribution to stakeholders.
• Assists in financial management tasks; prepares project financial performance data.

Skills

USACE experience

federal contracting

project controls

financial management

schedules management

communication skills

Education

Bachelor’s Degree

Associate’s degree

10 years experience

Job description

HNTB in Arlington, VA is seeking a project management assistant to coordinate tasks and provide PM support for architecture and engineering teams. You will lead admin project functions through the lifecycle and oversee staff performance, schedule adherence, and QA/QC.

The role emphasizes coordination across design teams, financial tracking, and office/operations support. Visa sponsorship is not available.