Senior Project Administrator - AEC & Construction

HMC Architects; Boston (MA); On-site; USD 52,858 - 76,698; Full time

Job summary

HMC Architects is seeking a Project Administrator to support architectural and construction projects from design through closeout in Los Angeles, CA. You will collaborate with project managers, principals, clients, consultants, and contractors to ensure efficient project delivery and robust documentation control.

The ideal candidate has 7+ years of administrative experience in AEC or professional services, strong MS Office and Bluebeam skills, and the ability to manage multiple complex projects

Qualifications

• 7+ years of administrative experience, preferably supporting architecture, engineering, construction (AEC), or professional services projects.
• Proficient in communicating with project teams and clients; strong organizational skills.

Responsibilities

• Provide administrative and project coordination support for architecture and construction projects from design through project closeout.
• Manage project documentation, including RFIs, submittals, change documents, contracts, and document control processes.
• Serve as a liaison between architects, project managers, clients, consultants, contractors, and regulatory agencies to support project delivery.
• Coordinate project meetings, prepare meeting minutes, track action items, and maintain accurate project records and databases.
• Support specification administration, contract setup, project closeouts, and adherence to firm standards, procedures, and quality requirements.
• Assist with staff training, mentorship, and implementation of project administration best practices.

Skills

AEC project experience

Communication

Multitasking

Tools

Microsoft Office Suite

Bluebeam

Project management software

Job description

HMC Architects is seeking a Project Administrator to support architectural and construction projects from design through closeout in Los Angeles, CA. You will collaborate with project managers, principals, clients, consultants, and contractors to ensure efficient project delivery and robust documentation control.

The ideal candidate has 7+ years of administrative experience in AEC or professional services, strong MS Office and Bluebeam skills, and the ability to manage multiple complex projects