Project Administrator

HMC Architects; Boston (MA); On-site; USD 52,858 - 76,698; Full time

Job summary

HMC Architects is seeking a Project Administrator to support architectural and construction projects from design through closeout in Los Angeles, CA. You will collaborate with project managers, principals, clients, consultants, and contractors to ensure efficient project delivery and robust documentation control.

The ideal candidate has 7+ years of administrative experience in AEC or professional services, strong MS Office and Bluebeam skills, and the ability to manage multiple complex projects

Qualifications

• 7+ years of administrative experience, preferably supporting architecture, engineering, construction (AEC), or professional services projects.
• Proficient in communicating with project teams and clients; strong organizational skills.

Responsibilities

• Provide administrative and project coordination support for architecture and construction projects from design through project closeout.
• Manage project documentation, including RFIs, submittals, change documents, contracts, and document control processes.
• Serve as a liaison between architects, project managers, clients, consultants, contractors, and regulatory agencies to support project delivery.
• Coordinate project meetings, prepare meeting minutes, track action items, and maintain accurate project records and databases.
• Support specification administration, contract setup, project closeouts, and adherence to firm standards, procedures, and quality requirements.
• Assist with staff training, mentorship, and implementation of project administration best practices.

Skills

AEC project experience

Communication

Multitasking

Tools

Microsoft Office Suite

Bluebeam

Project management software

Job description

What We Do

Founded with the purpose of anticipating community needs, HMC aims to create designs that have a positive impact, now and into the future. We focus primarily on opportunities to have the most direct contribution to communitiesthrough healthcare, education, and civic spaces.

Why Join HMC

As an employee owned company you become an owner after one yearppearing to be missing text in the original? We preserve the wording faithfully: As an employee owned company you become an owner after one yeararrying company-provided shares at no cost and building long-term financial growth as the firm succeeds. We also give back through our volunteerism with our Designing Futures Foundation, which advances sustainable and regenerative design and supports the next generation of innovators. In addition to this, we also support our team through:

• Culture: We put people over profits, giving them the flexibility to manage their work and life. We believe in fairness, equality in opportunity, and rewarding those who perform.


• Wellness: company paid wellness courses, on-site gyms (at select locations), access to financial advisors and discounts to wellness platforms, gyms and more.


• Professional Development: LinkedIn learning access, business development training, supportive mentorship, company-paid ARE study materials, exam fees, and licensure completion bonuses.


• Comprehensive Comp and Benefits: Base+Bonus+Equity+401k, including student loan repayments, wellness programs, full medical, dental, vision, time off and holidays above industry standard.

Summary

The Project Administrator provides comprehensive administrative and document control support for architectural and construction projects, partnering with project managers, principals, clients, consultants, and contractors to ensure projects run efficiently. This role is responsible for managing project documentation, coordinating meetings and communications, maintaining project data, supporting contract and closeout processes, and ensuring compliance with project procedures and quality standards. The ideal candidate is highly organized, detail-oriented, and experienced in supporting multiple complex projects in a fast-paced environment.

This position is located in our Los Angeles, CA office. The regular work schedule in the Los Angeles office is Monday through Thursday 7:30 a.m. to 5:30 p.m. and Friday from 7:30 a.m. to 4:30 p.m., with alternating Fridays off.

Responsibilities

• Provide administrative and project coordination support for architecture and construction projects from design through project closeout.


• Manage project documentation, including RFIs, submittals, change documents, agency communications, contracts, and document control processes.


• Serve as a liaison between architects, project managers, clients, consultants, contractors, and regulatory agencies to support project delivery.


• Coordinate project meetings, prepare meeting minutes, track action items, and maintain accurate project records and databases.


• Support specification administration, contract setup, project closeouts, and adherence to firm standards, procedures, and quality requirements.


• Assist with staff training, mentorship, and implementation of project administration best practices.

Requirements

• 7+ years of administrative experience, preferably supporting architecture, engineering, construction (AEC), or professional services projects.


• Strong understanding of project administration, document control, and construction administration processes within an architecture firm environment.


• Advanced proficiency in Microsoft Office Suite, Bluebeam, and project/construction management software.


• Excellent organizational, communication, and multitasking skills with the ability to manage multiple projects simultaneously.


• Detail-oriented professional with strong problem-solving abilities and a commitment to accuracy, deadlines, and client service.


• Ability to build collaborative relationships with project teams, clients, consultants, contractors, and governing agencies.

The hourly range for this position is $52,858 - $76,698 annually ($25.41-$36.87/hour).

The actual offered salary for this position will vary depending on multiple factors including the candidateducation, position knowledge, work experience, skills, ability, work location, and internal incumbent compensation for similar roles. We do not anticipate individuals hired into this position will start at or near the top half of the range listed; the decision will be based on each individual case. The salary range listed above does not include other compensation elements such as discretionary bonus opportunities, employee stock ownership grants, paid time off, medical insurance, and other wage and benefit opportunities.