Senior Project Administrator

Engineering Consulting Service; Detroit (MI); On-site; USD 55,000 - 75,000; Full time

Job summary

Engineering Consulting Service in Detroit is seeking a detail-oriented project administrator to manage the administrative tasks for multiple projects, including proposals, registrations, invoicing setup, and budgeting. You will mentor junior staff, coordinate internal communications, and serve as the central contact for client-facing communications while supporting meetings and change orders.

The role requires strong MS Office skills, excellent written and verbal communication, and solid project

Qualifications

• Requires high school diploma or GED; bachelor's degree preferred.
• At least 4 years of related experience in project administration.
• Valid driver's license if driving for ECS subsidiary.
• Excellent oral and written communication; strong project management and contract administration skills.
• Dependable, self-motivated, detail-oriented, and able to multi-task and meet deadlines.
• Proficient with MS Office and able to work with clients and staff in teams.

Responsibilities

• Manage administrative tasks for projects, including proposals, registrations, invoicing setup, and budgeting.
• Assist junior staff with issue resolution and provide mentorship.
• Coordinate project resources, schedules, and documentation using ECS systems.
• Coordinate internal communications with staff across multiple projects.
• Mentor junior staff and support overall team development.
• Coordinate project meetings and provide solutions to client issues as needed.
• Serve as central point of contact for client-facing communications; assist with change orders and invoices.
• Assist in managing project budgets, preparing invoices, and collections efforts.
• Prioritize tasks to meet deadlines and support staffing decisions.

Skills

Project management

Contract administration

Leadership

Decision making

Interpersonal skills

Communication skills

Multi-tasking

Detail oriented

Teamwork

Time management

Education

High school diploma

Bachelor of Business or related field

Tools

MS Office

Word

Excel

PowerPoint

Job description

Responsibilities

• Manage the administrative tasks associated with a project, including, but not limited to
  proposal and project registration, invoicing set-up, coordinate project resources, and more.
• Assist junior staff with resolution of issues.
• Strong ability to use ECS systems in the coordination of project resources, management of
  project paperwork and documentation, and maintaining project schedules and budgets.
• Proactively coordinate internal communications with staff members on a variety of projects.
• Actively mentor junior staff and support the overall development of the team.
• Assist with the coordination of project meetings and provide solutions to administrative and
  client issues as necessary
• Coordinate and serve as the central point of contact for client-facing, project-related
  communication. Assist junior staff with resolution of issues.
• Assist in managing project budgets, preparing invoices, and collections efforts.
• Prepare change orders and invoices.
• Strong ability to prioritize tasks and meet project deadlines.
• Strong project and contract management skills. Assist junior staff with resolution of issues.
• Strong ability to manage project budgets.
• Host or attend project discussions with clients, follow up on reports to determine if there are
  questions.
• Collaborate with other managers to assist in making staffing decisions as requested.

Qualifications

Required Qualifications & Skills

• High school diploma or GED required. Bachelor of Business or related field preferred
• 4 years of related experience
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
• Excellent oral & written communication skills
• Strong project management and contract administration skills
• Dependable, self-motivated, responsible and detail-oriented
• Ability to multi-task and meet deadlines
• Proficient with MS Office (Word, Excel, PowerPoint)
• Ability to work effectively in teams, with clients, peers and subordinates, as well as
  independently
• Excellent interpersonal skills
• Strong leadership and decision making skills
• High level understanding of prioritizing and urgency of work in the consulting industry

About Us

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,200 employees in 125 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #38 in Zweig Group’s Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com.

ECS is an Equal Opportunity Employer. To learn more, click here.