Senior Program Operations Coordinator

United Global Technologies, Inc.; Chicago (IL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Weekly pay

PTO

Benefits

Remote/Onsite flexibility

Job summary

United Global Technologies, Inc. in Chicago seeks a Program Coordinator to serve as the operational liaison across sites, oversee equipment logistics, and drive program dashboards.

You will own Excel-based tracking, collect updates from PMs and factory teams, and deliver recurring reports to leadership while ensuring accurate data and timely issue resolution.

Qualifications

• 5+ years in program coordination, operations coordination, or senior admin support.
• Exposure to construction, facilities, manufacturing, or infrastructure projects preferred.
• Advanced Excel skills with lookups, pivot tables, and clean tracker design.
• Clear written and verbal communication with field crews to executives.

Responsibilities

• Serve as the primary operational liaison to the Lead Program Manager and coordinate across sites.
• Manage equipment logistics, ship dates, deliveries, and status changes.
• Own and validate Excel-based tracking tools and build recurring leadership reports.
• Schedule stakeholder meetings, drive closed-loop communication, and document updates.

Skills

Program coordination

Operations coordination

Advanced Excel

Power BI

Communication

Education

Bachelor's degree or equivalent experience

Tools

SharePoint

Job description

What You\'ll Do

Program Coordination

• Serve as the primary operational liaison to the Lead Program Manager.
• Coordinate activities between construction sites, factory operations, and program leadership.
• Manage day-to-day equipment logistics, including ship dates, deliveries, and status changes.
• Identify risks, dependencies, and process improvements, and bring them to leadership early.

Data, Tracking & Reporting

• Own the program\'s equipment tracking tools (Excel-based), keeping them accurate and validated every day.
• Collect and verify updates from project managers, factory teams, and field contacts.
• Build recurring reports and dashboards that leadership uses to make decisions.
• Spot trends that affect forecasting, resource planning, and issue resolution.

Communication & Documentation

• Drive closed-loop communication so every request has an owner and gets a resolution.
• Manage the routing and tracking of Authorization to Ship (A2S) forms and related documentation.
• Schedule and document stakeholder meetings, action items, and program updates.
• Represent UGT alongside the Program Manager in cross-functional and leadership meetings.

Onsite & Field Support

• Work onsite in the Chicago area 2-3 days per week, or as requested.
• Make periodic visits to construction or client sites to validate field data and resolve logistics issues.

What You Bring

• 5+ years in program coordination, operations coordination, project support, or senior executive/administrative support in a fast-paced environment.
• Exposure to construction, facilities, manufacturing, supply chain, or infrastructure projects is strongly preferred.
• Advanced Excel skills, including lookups, pivot tables, and clean tracker design. Power BI and SharePoint experience is a plus.
• You are organized and follow through; nothing falls through the cracks on your watch.
• Clear, confident written and verbal communication with everyone from field crews to executives.
• Comfort managing competing priorities and shifting timelines without losing accuracy.
• Reliable transportation and the ability to work onsite in the Chicago area and travel to sites as needed.
• U.S. work authorization required. Must pass a background check and drug screen.
• Bachelor\'s degree preferred, or equivalent experience.

Why UGT

• High-impact work on a program for a global leader in power and infrastructure.
• You work directly with client leadership, without layers of bureaucracy.
• Weekly pay, PTO, and benefits.
• Flexibility across remote, onsite, and field work.
• UGT is a woman-owned (WOSB) professional services firm headquartered in Charlotte, NC.