Senior Program Director of Administration

University of Houston System; Houston (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

University of Houston System's Moores School of Music seeks a Senior Program Director of Administration to lead administrative planning, budgeting, and program support. You will oversee vendor relationships, contract administration, purchasing, and travel while aligning resources with school priorities.

Reporting to the School Director, this role coordinates academic administration, workflow management, and financial controls across departments and events, ensuring compliance and strategic

Qualifications

• Bachelor's degree required.
• Minimum seven years of directly job-related experience.
• Experience in financial management and budgeting.

Responsibilities

• Advise School Director on administrative priorities and resource needs.
• Translate priorities into coordinated plans with timelines and follow-up.
• Coordinate development and monitoring of annual budgets and reports.
• Support budgets for major programs, productions, and events.
• Collaborate with directors and production staff on financially viable seasons.
• Serve as primary contact for vendors and manage contract lifecycles.
• Coordinate purchases, invoices, travel, HR actions, and related transactions.
• Manage Monday.com administrative and financial boards and workflows.
• Coordinate academic processes including scheduling and accreditation reporting.

Education

Bachelor's degree

Advanced degree preferred

Tools

Monday.com

Job description

Department:MusicSalary:Commensurate with Experience/Education

Description

Responsible for the operations of a complex center or multiple departments at the university. Oversees staff and budgets, and projects.

• 1. Administers a complex center or multiple departments.
• 2. Manages budget and engages in strategic planning to ensure all goals are met.
• 3. Hires and directs the activities of staff.
• 4. Resolves personnel issues as they arise.
• 5. Engages in budget-planning, grant oversight, and policy development.
• 6. Implements new programs and projects and monitors ongoing activities of department or center.
• 7. Reviews department policies and processes and implements improvements as needed.
• 8. Represents department or center to internal and external constituents.
• 9. Performs other job-related duties as required.

Position Overview

TheSenior Program Director of Administration is a senior administrative leader and key member of the Moores School of Music leadership team. Reporting to the School Director, this position coordinates administrative planning, budgeting, program and production support, academic administration, and implementation of school priorities. This hands-on leadership role combines financial planning and oversight with primary responsibility for the School’s vendor relationships, contract administration, purchasing, travel, workflow management, and related administrative processes. The Executive Director works closely with faculty and staff leaders, College Business Operations, Advancement, and University offices to ensure resources are used effectively, requirements are met, and complex initiatives move forward successfully.

Responsibilities

• -Advise the School Director on administrative priorities, resource allocation, personnel needs, operational concerns, and implementation of school initiatives.
• -Translate school priorities into coordinated plans, responsibilities, timelines, and follow-up while assessing staffing capacity, workload, vacancies, resource constraints, and continuity risks.
• -Coordinate development and monitoring of the School’s annual budget and provide financial analysis, projections, and reports to support leadership decisions.
• -Support the development and monitoring of budgets for major programs, productions, and summer activities, including the Moores Opera Center and Texas Music Festival.
• -Collaborate with program directors and production personnel to develop financially viable seasons and track expenses, ticket revenue, restricted funds, and other financial activity.
• -Serve as the School’s primary point of contact for vendors and manage the full contract lifecycle for productions, programs, guest artists, independent contractors, rights, rentals, and other services, including preparation, collection, routing, tracking, and completion of required documentation and approvals.
• -Coordinate and process purchases, requisitions, invoices, vouchers, travel, expense reports, human resources actions, and related administrative transactions.
• -Manage the School’s Monday.com administrative and financial boards, ensuring requests and contracts are assigned, documented, updated, and advanced through the appropriate workflows.
• -Coordinate academic administrative processes, including class scheduling, accreditation reporting, academic deadlines, and implementation of program and curriculum changes.
• -Build effective relationships with faculty, staff, guest artists, donors, community partners, and University offices while improving procedures, resolving workflow issues, and ensuring compliance with applicable policies and financial controls

Required Qualifications:

• -Bachelor's degree.
• -Experience in financial management.
• -Strong leadership skills.
• -Excellent communication and interpersonal skills, with the ability to build relationships with internal and external stakeholders.
• -Ability to think strategically and provide innovative solutions to complex challenges.
• -Knowledge of regulatory and legal requirements related to financial and business operations.
• -Ability to maintain confidentiality and handle sensitive information with discretion.

Preferred Qualifications:

• -Advanced degree preferred
• -Experience within a performing arts field, with strong production background and knowledge.
• -Experience working in higher education.

This is a full-time position with a competitive salary and benefits package.

This Program Director role for the Moores School of Music is a key member of the School of Music's leadership team and plays a critical role in supporting the School's mission and strategic goals.

MQ: Education: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Experience: Requires a minimum of seven (7) years of directly job-related experience. Certification/Licensing: None.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions.

Everyone is encouraged to apply.