Senior Program Coordinator Supervisor

Rutgers University; Newark (NJ); Hybrid; USD 69,000 - 106,000; Full time

Job summary

Rutgers University is seeking a Senior Program Coordinator to spearhead statewide program execution for the New Jersey Small Business Development Center (NJSBDC) Network. The role involves leading large-scale projects, developing marketing strategies, and fostering partnerships to enhance the visibility and impact of small business initiatives across New Jersey.

Qualifications

• Minimum of three years of relevant work experience.
• Strong expertise in program management and marketing.
• Excellent written and oral communication skills.

Responsibilities

• Oversees statewide program execution and marketing.
• Develops comprehensive reports and grant narratives.
• Manages marketing strategies across the NJSBDC network.

Skills

Program management

Marketing

Stakeholder engagement

Public relations

Project management

Education

Bachelor’s degree in Marketing, Management, Communications, Business Administration, or a related field

Tools

Canva

Adobe Creative Suite

Microsoft Office

Eventbrite

Google Workspace

Job description

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Please see Special Instructions for more details.

This is a grant funded position contingent upon availability of funds to support it.

Position Information

Recruitment/Posting Title

Job Category

Job Category Staff & Executive - Project/Program Management/Planning

Department

Department RBS NJSBDC - HQ

Overview

Rutgers Business School-Newark and New Brunswick ( RBS ) adheres to the principles of academic excellence and cutting-edge research that defines Rutgers, The State University of New Jersey. RBS is the second largest school at the university, with more than 10,000 students attending undergraduate and graduate programs on campuses in Newark and New Brunswick. Our academic programs prepare students for careers in a variety of business fields, including accounting, finance, data management, entrepreneurship, marketing, and supply chain management. On the graduate level, our Executive MBA and MBA programs, and specialty master’s programs allow students to enhance their careers and develop expertise in such areas as quantitative finance, digital marketing, and supply chain analytics. RBS also offers life-long learning opportunities through its Executive Education and Stackable Business Innovation Programs. The RBS community reflects diverse cultures, backgrounds and perspectives and it embodies the traits reflected in our 4 R’s brand: We are fortified in our Resilience, creative in our Resourcefulness, empowered by our Responsibility and strategic in individual and collective Reinvention. Among our strengths is a faculty that represents a mix of distinguished academic scholars and instructors who bring years of corporate experience to their classes, and an alumni network of more than 50,000 that spans the world. Some of our greatest social impact happens as result of the efforts of research centers that support diverse entrepreneurs and business owners, strive for gender equity and advocate for corporations to help address issues such as climate control and health equity. Through our teaching, experiential learning, mentoring and career preparation, RBS is committed to producing skilled professionals and knowledgeable leaders capable of impacting the business world and the future of business in meaningful ways. The New Jersey Small Business Development Center ( NJSBDC ) Network is the premier provider of comprehensive services and programs for small and mid-sized businesses in New Jersey. Through a network of 10 regional centers and several satellite offices, the NJSBDC offers no-cost one-on-one consulting, training, and resources, empowering entrepreneurs to start, grow, and prosper.

Posting Summary

Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Senior Program Coordinator SPVR . Reporting to the Associate State Director, this position is a key leadership role responsible for overseeing statewide program execution, marketing, public relations, and stakeholder engagement for the New Jersey Small Business Development Center ( NJSBDC ) Network. This position is critical in ensuring the effective implementation of grant-funded initiatives, growing statewide visibility of NJSBDC’s services, and creating strong partnerships with external stakeholders to expand the organization’s impact on New Jersey’s small business community.

This position is responsible for and not limited to the following:

• Works directly with the CEO /State Director and COO /Associate State Director, leading the strategic planning and execution of multiple large-scale projects, including the management of multi-million-dollar grant-funded programs, statewide branding initiatives, and the coordination of major statewide business events, training programs, and public outreach initiatives
• Serves as the primary marketing lead for the entire NJSBDC network, developing and implementing marketing strategies that ensure businesses across New Jersey are aware of and engaged with the organization’s services
• Supervises a full time part-time employees and student interns, ensuring that all logistical, administrative, and operational tasks related to program deployment and outreach efforts are executed efficiently
• Develops comprehensive reports, grant narratives, accreditation documentation, and impact assessments that drive strategic decision-making and support compliance with federal and state regulations
• Leads public-facing efforts by managing relationships with small business-related government agencies, economic development organizations, chambers of commerce, and business associations to strengthen NJSBDC’s partnerships, amplify its reach, and increase participation in its business support programs
• Manages complex statewide initiatives, oversees multi-channel marketing strategies, coordinates large-scale events, and drives impactful engagement efforts that strengthen NJSBDC’s reputation as New Jersey’s leading small business support organization
• Ability to travel to client and SBDC sites, events; must have access to transportation, and flexibility to work evenings, weekends, and longer days, as required.

This is a grant funded position contingent upon availability of funds to support it.

Position Status

Position Status Full Time

Daily Work Shift

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu .

FLSA

FLSA Exempt

Grade

Grade 05

Annual Minimum Salary

Annual Minimum Salary 69031.00

Annual Mid Range Salary 87377.00

Annual Maximum Salary

Annual Maximum Salary 105722.00

Offer Information

The final salary offer will be determined by several factors, including the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

• Bachelor’s degree in Marketing, Management, Communications, Business Administration, or a related field
• Minimum of three (3) years of relevant work experience in project management, marketing, public relations, or nonprofit program coordination

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Highly strategic, solutions-driven leader with strong expertise in program management, marketing, public relations, and stakeholder engagement.
• Strong project management skills with the ability to oversee multiple complex grants/initiatives simultaneously.
• Expertise in digital marketing, social media management, and public relations
• Excellent written and oral communication skills for creating narratives, reports, and public-facing materials.
• Strong interpersonal skills with the ability to foster collaboration across diverse teams and stakeholders
• Ability to travel to client and SBDC sites, events; must have access to transportation, and flexibility to work evenings, weekends, and longer days, as required.

Preferred Qualifications

• Federal, State, and/or Private grant and contract management experience
• PMP Certification (Project Management Professional)
• General Cybersecurity Certification with a strong understanding of best practices in cybersecurity.
• Certification in Export and Trade Counseling
• Excellent interpersonal, oral, and written communication skills, with the ability to create compelling narratives and marketing materials.
• Knowledge of graphic art programs such as Canva and Adobe Creative Suite (Photoshop, InDesign, Illustrator) for professional content creation.
• Experience with Center IC database for tracking training sessions, managing client data, and documenting event participation and outcomes.
• Advanced knowledge of Outlook, MSWord, Excel, PowerPoint, and other Microsoft platforms.
• Experienced with Eventbrite for event registration and coordination, and skilled in using Constant Contact for creating and distributing newsletters, event invitations, and promotional materials.
• Experience with Google Workspace (Google Drive, Docs, Sheets, Forms) and Box for collaborative file management and secure data sharing.

Physical Demands and Work Environment

• Able to travel on-site and off-site.
• Assist with event preparation, including setting up materials, technology, and signage for smooth execution.
• Operates in a professional office environment and routinely uses standard office equipment .
• Largely a sedentary role; however, may require the ability to lift up to 25lbs.

Special Conditions

Posting Number

Posting Number 25ST0744

Posting Open Date

Posting Open Date 05/23/2025

Special Instructions to Applicants

This is a grant funded position contingent upon availability of funds to support it.

Regional Campus

Home Location Campus

City

City Newark

State

State NJ

Position Information Recruitment/Posting Title Senior Program Coordinator Supervisor Job Category Staff & Executive - Project/Program Management/Planning Department RBS NJSBDC - HQ Overview Rutgers Business School-Newark and New Brunswick ( RBS ) adheres to the principles of academic excellence and cutting-edge research that defines Rutgers, The State University of New Jersey. RBS is the second largest school at the university, with more than 10,000 students attending undergraduate and graduate programs on campuses in Newark and New Brunswick. Our academic programs prepare students for careers in a variety of business fields, including accounting, finance, data management, entrepreneurship, marketing, and supply chain management. On the graduate level, our Executive MBA and MBA programs, and specialty master’s programs allow students to enhance their careers and develop expertise in such areas as quantitative finance, digital marketing, and supply chain analytics. RBS also offers life-long learning opportunities through its Executive Education and Stackable Business Innovation Programs. The RBS community reflects diverse cultures, backgrounds and perspectives and it embodies the traits reflected in our 4 R’s brand: We are fortified in our Resilience, creative in our Resourcefulness, empowered by our Responsibility and strategic in individual and collective Reinvention. Among our strengths is a faculty that represents a mix of distinguished academic scholars and instructors who bring years of corporate experience to their classes, and an alumni network of more than 50,000 that spans the world. Some of our greatest social impact happens as result of the efforts of research centers that support diverse entrepreneurs and business owners, strive for gender equity and advocate for corporations to help address issues such as climate control and health equity. Through our teaching, experiential learning, mentoring and career preparation, RBS is committed to producing skilled professionals and knowledgeable leaders capable of impacting the business world and the future of business in meaningful ways. The New Jersey Small Business Development Center ( NJSBDC ) Network is the premier provider of comprehensive services and programs for small and mid-sized businesses in New Jersey. Through a network of 10 regional centers and several satellite offices, the NJSBDC offers no-cost one-on-one consulting, training, and resources, empowering entrepreneurs to start, grow, and prosper. Posting Summary Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Senior Program Coordinator SPVR . Reporting to the Associate State Director, this position is a key leadership role responsible for overseeing statewide program execution, marketing, public relations, and stakeholder engagement for the New Jersey Small Business Development Center ( NJSBDC ) Network. This position is critical in ensuring the effective implementation of grant-funded initiatives, growing statewide visibility of NJSBDC’s services, and creating strong partnerships with external stakeholders to expand the organization’s impact on New Jersey’s small business community.

This position is responsible for and not limited to the following:

• Works directly with the CEO /State Director and COO /Associate State Director, leading the strategic planning and execution of multiple large-scale projects, including the management of multi-million-dollar grant-funded programs, statewide branding initiatives, and the coordination of major statewide business events, training programs, and public outreach initiatives
• Serves as the primary marketing lead for the entire NJSBDC network, developing and implementing marketing strategies that ensure businesses across New Jersey are aware of and engaged with the organization’s services
• Supervises a full time part-time employees and student interns, ensuring that all logistical, administrative, and operational tasks related to program deployment and outreach efforts are executed efficiently
• Develops comprehensive reports, grant narratives, accreditation documentation, and impact assessments that drive strategic decision-making and support compliance with federal and state regulations
• Leads public-facing efforts by managing relationships with small business-related government agencies, economic development organizations, chambers of commerce, and business associations to strengthen NJSBDC’s partnerships, amplify its reach, and increase participation in its business support programs
• Manages complex statewide initiatives, oversees multi-channel marketing strategies, coordinates large-scale events, and drives impactful engagement efforts that strengthen NJSBDC’s reputation as New Jersey’s leading small business support organization
• Ability to travel to client and SBDC sites, events; must have access to transportation, and flexibility to work evenings, weekends, and longer days, as required.

This is a grant funded position contingent upon availability of funds to support it.

Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu . FLSA Exempt Grade 05 Position Salary Annual Minimum Salary 69031.00 Annual Mid Range Salary 87377.00 Annual Maximum Salary 105722.00 Offer Information The final salary offer will be determined by several factors, including the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Standard Hours 37.50 Union Description Admin Assembly (MPSC) Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience

• Bachelor’s degree in Marketing, Management, Communications, Business Administration, or a related field
• Minimum of three (3) years of relevant work experience in project management, marketing, public relations, or nonprofit program coordination

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Highly strategic, solutions-driven leader with strong expertise in program management, marketing, public relations, and stakeholder engagement.
• Strong project management skills with the ability to oversee multiple complex grants/initiatives simultaneously.
• Expertise in digital marketing, social media management, and public relations
• Excellent written and oral communication skills for creating narratives, reports, and public-facing materials.
• Strong interpersonal skills with the ability to foster collaboration across diverse teams and stakeholders
• Ability to travel to client and SBDC sites, events; must have access to transportation, and flexibility to work evenings, weekends, and longer days, as required.

Preferred Qualifications

• Federal, State, and/or Private grant and contract management experience
• PMP Certification (Project Management Professional)
• General Cybersecurity Certification with a strong understanding of best practices in cybersecurity.
• Certification in Export and Trade Counseling
• Excellent interpersonal, oral, and written communication skills, with the ability to create compelling narratives and marketing materials.

Equipment Utilized

• Knowledge of graphic art programs such as Canva and Adobe Creative Suite (Photoshop, InDesign, Illustrator) for professional content creation.
• Experience with Center IC database for tracking training sessions, managing client data, and documenting event participation and outcomes.
• Advanced knowledge of Outlook, MSWord, Excel, PowerPoint, and other Microsoft platforms.
• Experienced with Eventbrite for event registration and coordination, and skilled in using Constant Contact for creating and distributing newsletters, event invitations, and promotional materials.
• Experience with Google Workspace (Google Drive, Docs, Sheets, Forms) and Box for collaborative file management and secure data sharing.

Physical Demands and Work Environment

• Able to travel on-site and off-site.
• Assist with event preparation, including setting up materials, technology, and signage for smooth execution.
• Operates in a professional office environment and routinely uses standard office equipment .
• Largely a sedentary role; however, may require the ability to lift up to 25lbs.

Special Conditions Posting Details Posting Number 25ST0744 Posting Open Date 05/23/2025 Special Instructions to Applicants This is a grant funded position contingent upon availability of funds to support it.

Regional Campus Rutgers University-Newark Home Location Campus Rutgers University-Newark City Newark State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * What is the highest level of education you have completed?
  • High School Diploma/GED
  • Associate's Degree
  • Bachelor's Degree
  • Master's Degree
  • Ph.D.
• * Do you have a minimum of three (3) years of relevant work experience in project management, marketing, public relations, or nonprofit program coordination?
  • Yes
  • No
• * Have you been in your current position for 6 months?
  • Yes
  • No

Required Documents

Resume/CV

Cover Letter/Letter of Application

List of Professional References (contact Info)

Optional Documents

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement .

In compliance with the Americans with Disabilities Act (ADA) and the New Jersey Law Against Discrimination (NJLAD), if you have a disability and would like to request an accommodation with regard to your access to and/or your participation in the application and selection processes (for example, the online application process or interviews), please call 848-932-4444 or e-mail us .

Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page because of a disability, please contact us at 732.745.7378 or via email at [e-mail] .

For technical assistance with the applicant tracking system (login, filling out your application, resetting your password, etc.) please contact the ROCS Help Desk at 848-932-4444 or [e-mail] .

To learn more about Rutgers University’s commitment to diversity and inclusion on its campuses, click here .