Senior Program Coordinator

massgeneralbrigham; Somerville (MA); Sur place; USD 60 000 - 90 000; Plein temps

Résumé du poste

Mass General Brigham Incorporated seeks a Senior Program Coordinator to support the Healey & AMG Center for ALS and the Neurological Clinical Research Institute (NCRI). You will provide programmatic, administrative, and communications support for center programs, ALS Finding a Cure, and related initiatives.

The role emphasizes flexibility, prioritization, independence, and the ability to work with multidisciplinary teams across institutions.

Qualifications

• High degree of flexibility, ability to prioritize tasks, independence.
• Willingness to participate in multiple activities and provide team support.
• Experience in program administration, coordination, and reporting is desirable.

Responsabilités

• Provide programmatic, administrative, and communications support for Healey & AMG Center Programs, ALS Finding a Cure, and NCRI.
• Coordinate program activities, timelines, budgets, meetings, and stakeholder communications.
• Track milestones, prepare reports, manage documents and licenses, and support governance processes.

Description du poste

Site: Mass General Brigham Incorporated

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Job Profile Summary

Summary

Responsible for monitoring multiple large-scale program activities, ensuring operational efficiency and alignment with organizational goals. Facilitates communication across departments, monitors program timelines, and supports project implementation to enhance program effectiveness. Tracks and ensures the schedule, budget, and details of various project and program tasks are well organized. Analyzes data, prepares reports, and provides regular updates to program leadership. Identifies and escalates issues and risks and recommends solutions. Leads and provides guidance and support to other administrative team members.

Does this position require Patient Care?
No

Essential Functions

• Leads the coordination and monitoring of multiple program activities, timelines, and budgets.
• Organizes meetings and events, prepares agendas, and attends and participates in stakeholder meetings.
• Assesses and escalates program risks and issues and provides solutions.
• Conducts research, maintains and analyzes data in systems, and develops reports to support programs.
• Assigns and monitors resources effectively to boost program efficiency and maximize deliverables.

Qualifications

The Healey & AMG Center for ALS at Mass General unites the world's leading experts to revolutionize how treatments are developed for people with amyotrophic lateral sclerosis (ALS). The Healey & AMG Center supports and accelerates groundbreaking, innovative global clinical trials for the 30,000 people in the U.S. and over 500,000 people worldwide who are affected by ALS. The Healey & AMG Center is composed of a diverse group of researchers, clinicians, project managers, and information technologists at Massachusetts General Hospital, working with collaborators around the globe to find novel therapies for people with ALS. Clinical research is the only way to develop new therapies for the treatment of ALS, which is one of the strategic initiatives at the core of the Healey & AMG Center for ALS and the Neurological Clinical Research Institute (NCRI).

Under the supervision of the Program Manager of the Healey & AMG Center & NCRI, the Senior Program Coordinator will provide programmatic, administrative, and communications support for the Healey & AMG Center Programs, ALS Finding a Cure (ALSFAC), and Neurological Clinical Research Institute.

The position requires a high degree of flexibility, the ability to prioritize tasks, independence, and willingness to participate in multiple activities and provide support by working with the team.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Relevant activities include, but are not limited to the following:

Program Management

Provides Program support for Healey & AMG Center Awards, Fellowships and Prizes Coordinates all activities of the Scientific Advisor Healey & AMG Center

Facilitate meetings and working sessions including developing meeting agendas

Tracking, monitoring, and ensuring timelines and program milestones are met

Tracking and driving follow-up on action items

Coordinating stakeholders' participation across institutions and organizations in collaboration with the development office and foundation leadership

Arranges committee & review meetings

Manages applicant and awardee communications

Prepares and manages files and applications

Arranges Industry Educational Series meetings for Scholars with leading Pharmaceutical executives throughout the program.

Prepares and manages files and applications

Administers award payments to winners

Works with vendors for the production and shipment of physical engraved awards

undefined

Provides administrative and program support to ALS Finding a Cure Arranges meetings, conference space, and lodging for travel

Coordinates social media communication

On-site meeting support as needed

undefined

Prepares and processes invoices and reimbursements, including employee business expense reimbursements, check requests, and purchase orders in accordance with MGB purchasing policies and procedures. Keep appropriate files to ensure all expenses submitted are paid/processed by Accounts Payable timely and accurately.

Maintains Healey & AMG Center Project and task lists, and related documents assigned.

Maintains and oversees departmental licenses (e.g., Smartsheet, DocuSign, software tools)

• Manage Conflict of Interest (COI) forms, trackers, and governance documentation
• Support Executive Committee and leadership governance