Senior Program Analyst

Apex Consulting Solutions, LLC.; Washington (District of Columbia); Hybrid; USD 90,000 - 130,000; Full time

Job summary

Apex Consulting Solutions, LLC is hiring a Senior Program Analyst in Washington, D.C. (Hybrid) to support a Federal Agency's Analytics Directorate. The role focuses on project management, coordination across multiple workstreams, and budget formulation and reporting.

You will maintain project plans, facilitate senior-level meetings, brief leadership, and develop cost breakouts and funding requests. Strong communication and federal budgeting experience are essential to drive actionable

Qualifications

• Bachelor’s degree and 8 years of relevant experience required.
• Experience coordinating multi-workstream projects, tracking schedules, dependencies, staffing, risks, and decisions.
• Excellent written and verbal communication skills for senior leadership.
• Experience in federal budget formulation and reporting, with understanding of appropriations processes.
• Strong organizational and time management skills to handle multiple priorities.

Responsibilities

• Maintain the overall project plan, milestones, deliverables, dependencies, and deadlines across workstreams.
• Lead project coordination meetings, maintain action logs, and follow up with responsible parties.
• Coordinate quarterly meetings with leadership, prepare agendas, capture decisions, and track actions to closure.
• Prepare reporting inputs covering progress, staffing, risks, and decisions; maintain records.

Skills

Project coordination

Stakeholder communication

Time management

Problem solving

Cross-functional collaboration

Education

Bachelor's degree

Tools

Microsoft Excel

PowerPoint

Job description

Washington, D.C. (Hybrid) · Full-time Position

Apex is seeking a Senior Program Analyst to support a Federal Agency's Analytics Directorate. This individual will support project management and coordination for a large-scale technology modernization initiative, as well as budget formulation and reporting activities. The role is responsible for maintaining the project plan and staffing strategy across multiple workstreams, facilitating recurring meetings with senior-level stakeholders, and supporting budget planning and reporting. The ideal candidate is comfortable briefing senior leadership and can translate complex information into clear, actionable recommendations.

Key Responsibilities

Job description

Apex is seeking a Senior Program Analyst to support a Federal Agency's Analytics Directorate. This individual will support project management and coordination for a large-scale technology modernization initiative, as well as budget formulation and reporting activities. The role is responsible for maintaining the project plan and staffing strategy across multiple workstreams, facilitating recurring meetings with senior-level stakeholders, and supporting budget planning and reporting. The ideal candidate is comfortable briefing senior leadership and can translate complex information into clear, actionable recommendations.

Key Responsibilities

1. Project Management

• Maintain the overall project plan, milestones, deliverables, dependencies, and deadlines across workstreams.
• Lead project coordination meetings, maintain action and decision logs, and follow up with responsible parties.
• Lead quarterly meetings with General Services Administration (GSA) and Analytics Directorate leadership, including preparing agendas and materials, capturing decisions, and tracking action items to closure.
• Coordinate financial billing activities, including reconciliation support, repayment schedule tracking, and transfer documentation.
• Prepare reporting inputs covering progress, results, staffing, risks, and decisions needed, and maintain applicable records.

2. Staffing and Resources

• Consolidate staffing plans, track vacancies, coordinate resources, and follow up on actions.
• Maintain the staffing model in coordination with Division Directors and the Strategic Operations team to support resource planning and funding decisions.
• Consolidate resource requests tied to workstreams (e.g., agentic AI resources) and present them to leadership.

3. Budget Formulation and Reporting

• Support input to the annual Bureau Resource Request (BRR) and the Bureau of Budget and Planning (BP).
• Coordinate iMatrix data calls, reporting calendars, input requests, and follow-ups with investment owners, technical leads, and budget staff, including taskers from the ITEC PMO.
• Respond to taskers and data calls from the Bureau of the Comptroller and Global Financial Services (CGFS), including the quarterly Internal Use Software (IUS) data call.
• Prepare reports to OMB and BP as required.
• Develop cost breakouts and justifications for baseline funding increases.
• Prepare funding requests for unfunded projects and compile additional resource requests.

4. Leadership Briefings

• Prepare executive-level presentations and status reports covering project progress, milestones, staffing, risks, and resource requirements
• Develop monthly budget briefs for Analytics Directorate leadership, giving visibility into the current budget position and supporting strategic decision-making.
• Develop budget presentations for leadership, including the case for funding unfunded projects.

Required Qualifications

• Bachelor’s degree and 8 years of relevant experience
• Experience coordinating multi-workstream projects, including tracking schedules, dependencies, staffing, risks, and decisions.
• Excellent written and verbal communication skills, with the ability to effectively engage stakeholders and present complex information clearly and concisely to senior leadership.
• Experience in federal budget formulation and reporting, including a strong understanding of federal appropriations processes.
• Strong organizational and time management skills, capable of managing multiple priorities.
• Problem-solving skills with the ability to evaluate complex information and develop actionable recommendations.
• Experience coordinating with cross-functional teams to gather information and support program objectives.
• Advanced proficiency in Microsoft Excel and PowerPoint.
• Active Secret clearance.

Preferred Qualifications

• A Federal agency budget experience, including BRR, CGFS, iMatrix, or Ariba.
• Experience with Technology Modernization Fund (TMF) awards or other interagency funding arrangements with GSA.
• PMP or equivalent project management certification.
• Active Top Secret Clearance.

Work Environment and Expectations

• Fast-paced, high-visibility role supporting senior leadership
• Requires adaptability, flexibility, and willingness to work outside standard business hours as needed
• Onsite presence required five days per week due to the nature of the work and security requirements

Ideal Candidate

The ideal candidate is highly organized, professional, and proactive, with strong interpersonal skills and a desire to support senior leadership. This role is well-suited for someone who enjoys balancing executive support in a structured government environment. We look forward to hearing from you!