Senior Program Analyst

Gbti-Solutions-Inc; Aliso Viejo (CA); On-site; USD 120,000 - 165,000; Full time

Job summary

Gbti-Solutions-Inc seeks a senior program/portfolio analyst to provide management and risk-support for the BPAM PMO. You will lead quality control of portfolio, program, and real-property risk products, and coordinate analysts for recurring reports and data calls.

You will develop standardized reporting templates, advise on portfolio trends and risk themes, and support acquisition and external briefings, ensuring compliance with federal policy and directives.

Qualifications

• Bachelor’s degree and 8+ years of relevant experience.
• Resume must be approved by the COR and Government client before start.
• Experience leading program analysis for federal facilities, construction portfolios, or real-property programs.
• Experience preparing senior-leader briefings (monthly, quarterly, PMR) and external briefings.

Responsibilities

• Lead contractor-side quality control for portfolio, program, real-property, and risk products before they go to the Government client.
• Coordinate work among assigned Program Analysts for recurring reports, briefings, and data calls.
• Standardize templates, data definitions, and QA checks so internal and external reporting is consistent.
• Advise the Government client and DC PM Lead on portfolio trends, data gaps, and risk themes. Do not make inherently governmental decisions.
• Facilitate meetings and ad-hoc working sessions: agendas, meeting control, action-item tracking, minutes, and stakeholder updates.
• Provide senior acquisition-analysis support, including timelines, milestones, documentation, plans, and performance measures.

Skills

Analytical skills

Reporting skills

Communication skills

Program analysis

Education

Bachelor’s degree

Tools

IBM TRIRIGA

SAP

Job description

Purpose

Provide senior program, portfolio, real-property, project-analysis, and risk-management support to the BPAM PMO. Lead the quality and consistency of standard and ad-hoc briefings, portfolio data, and risk reporting, and coordinate assigned Program Analysts so leadership has reliable visibility into construction, sustainment, and operational performance.

Minimum qualifications

• Bachelor’s degree
• Eight (8) or more years of relevant experience
• Education requirements may be offset by additional relevant experience on a case-by-case basis with Government client and COR approval
• Resume must be submitted and approved by the COR and Government client before start

Preferred qualifications

• Strong analytical, reporting, and communication skills
• Prior experience with IBM TRIRIGA and SAP highly preferred
• Experience leading program analysis for federal facilities, construction portfolios, or real-property programs
• Experience preparing senior-leader and external briefings (monthly, quarterly, PMR, congressional/tasker support as assigned)
• Experience building and governing risk-management processes, risk registers, and lessons-learned programs
• Experience QA/QC’ing project documents and mentoring junior analysts

Primary responsibilities

• Senior analysis and coordination
  • Lead contractor-side quality control for portfolio, program, real-property, and risk products before they go to the Government client.
  • Coordinate work among assigned Program Analysts for recurring reports, briefings, and data calls.
  • Standardize templates, data definitions, and QA checks so internal and external reporting is consistent.
  • Advise the Government client and DC PM Lead on portfolio trends, data gaps, and risk themes. Do not make inherently governmental decisions.
• Facilitation and meeting preparation
  • Facilitate meetings and ad-hoc working sessions: agendas, meeting control, action-item tracking, minutes, and stakeholder updates.
  • Support sessions that require stated objectives and actionable outcomes.
• Acquisition support
  • Provide senior acquisition-analysis support, including timelines, milestones, documentation, plans, and performance measures.
  • Assist with requirements documents (SOW, SOO, PWS) consistent with USACE, FAA, GSA, CBP, HSAR, FAR, and applicable policy.
  • Assist with Market Research, Determinations of Findings, and Analyses of Alternatives (minimum of three capable vendors).
  • Assist with IGCEs and lifecycle-cost research and documentation as assigned.
• Portfolio analysis and reporting
  • Develop and oversee standard and ad-hoc briefings and reports: request information from SMEs, analyze and validate data, prepare presentation products, and perform QA.
  • Provide program-level analysis and reporting on construction projects and facility/infrastructure sustainment, maintenance, repair, and operational costs.
  • Support reporting that improves processes, informs decisions, and gives senior management visibility into program performance.
  • Lead development, maintenance, and improvement of the risk-management program for the construction project portfolio, including risk registers, lessons-learned analysis at project completion, regular senior-management reporting, and technical review of project documents for consistent application of PMO risk strategy.
  • Prepare or oversee external briefings such as the Assistant Commissioner’s Monthly Report, AMO Monthly Project Update, USBP Monthly Project Update, bi-monthly AMO/USBP tag-ups (when requested), quarterly AMO and USBP meetings, and ad-hoc products.
  • Prepare or oversee internal briefings such as bi-annual Program Management Reviews, monthly project reviews, weekly Execution Plan, and ad-hoc products.
• Real property management
  • Coordinate and participate in real-property management activities.
  • Develop and update the monthly Real Property Management Report.
  • Track inventory, update real-property inventory, account for Government real-property assets and equipment in the property and financial system of record, and keep documentation current.
  • Manage only real property and assets associated with Border Patrol and Air & Marine.
  • Maintain the facilities portfolio in TRIRIGA (or successor): keep data current, review for accuracy and completeness, and update after Facility Condition Assessments, master plans, and new construction or improvement projects.
  • Assist personnel across the organization with reporting, updating, or validating portfolio information.
    • Ensure owned assets have a current replacement value and Facility Condition Index (FCI).
  • Track square footage and space use by type and provide space-use reports as needed.
  • Assist in developing a portfolio-analysis database covering regional information, border distance/activity, facility operations and characteristics, energy and water data, capacity drivers, financials, and maintenance information.
  • Develop standard reports on a Government-defined frequency.
  • Track completion of TRIRIGA (or successor) real-property asset validation and record-cleanup activities.
• Project analysis support
  • Support projects from initiation through closeout.
  • Perform or oversee project reporting, real-property reporting, and QA/QC of Project Requirements documents (PRDs).
  • Manage data in project-reporting databases; review change requests; review/draft IAAs; assemble presentations.
  • Track cost, schedule, and performance data and participate in project reviews.
• Risk management support
  • Lead contractor support to identify, address, and monitor existing and future risks on current project initiatives.
  • Perform assessments of performance, schedule, and cost risk.
  • Provide risk-management baselines and support contingency and mitigation execution.
  • Prepare quantitative risk assessments and status reports.
  • Monitor effectiveness of mitigation strategies and communicate the impact of risk changes to management.