Program Analyst

Gbti-Solutions-Inc; Tucson (AZ); On-site; USD 95,000 - 130,000; Full time

Job summary

Gbti-Solutions-Inc in Tucson, AZ seeks a qualified PMO analyst to support program analysis, acquisition, and real-property management for leadership visibility into project performance.

The role emphasizes facilitation, data quality, and development of dashboards and briefings for senior leadership, with experience in TRIRIGA, SAP, Excel, and PowerPoint beneficial. Federal portfolio experience is a plus.

Qualifications

• Bachelor’s degree required.
• Five (5) or more years of relevant experience.
• Education requirements may be offset by additional relevant experience with Government client and COR approval.
• Resume must be submitted and approved by the COR and Government client before start.

Responsibilities

• Facilitation and meeting preparation: prepare agendas, track actions, distribute minutes, provide stakeholder updates.
• Acquisition support: assist PMs with procurement timelines, documentation, and performance measures.
• Portfolio analysis and reporting: develop standard and ad-hoc briefings and reports with QA and data validation.
• Real property management: track inventory, maintain TRIRIGA data, and support property program reporting.
• Project analysis support: manage data in project reporting databases and assist with cost/schedule/performance tracking.
• Risk management support: identify, monitor risks, perform quantitative risk assessments and status updates.

Skills

Analytical thinking

Stakeholder communication

Data visualization

Risk analysis

Education

Bachelor’s degree

Tools

IBM TRIRIGA

SAP

Excel

PowerPoint

SharePoint

Job description

Purpose

Provide program, portfolio, real-property, project-analysis, risk, facilitation, and acquisition-support analysis so the BPAM PMO can report consistently, keep facility data current, and give leadership visibility into construction, sustainment, and operational performance.

Minimum qualifications

• Bachelor’s degree


• Five (5) or more years of relevant experience


• Education requirements may be offset by additional relevant experience on a case-by-case basis with Government client and COR approval


• Resume must be submitted and approved by the COR and Government client before start

Preferred qualifications

• Strong analytical, reporting, and communication skills


• Prior experience with IBM TRIRIGA and SAP highly preferred, not required


• Experience with federal real property, construction portfolios, or program analysis


• Experience building briefings, dashboards, and quality-checked data products for senior leadership


• Experience with risk registers, lessons-learned analysis, and QA/QC of project documents


• Microsoft Office proficiency, especially Excel and PowerPoint; SharePoint experience

Primary responsibilities

• Facilitation and meeting preparation
  
  
  
  • Facilitate meetings and ad-hoc working sessions: agendas, meeting control, action-item tracking, minutes, and stakeholder updates.
  
  
  • Support meetings that require stated objectives and actionable outcomes.
  
  
  
  


• Acquisition support
  
  
  
  • Support acquisition program-management consulting and analysis.
  
  
  • Assist Program and Project Managers with procurement timelines, milestones, acquisition documentation, plans, and performance measures.
  
  
  • Help develop requirements documents (SOW, SOO, PWS) consistent with USACE, FAA, GSA, CBP, HSAR, FAR, and applicable policy.
  
  
  • Assist with Market Research, Determinations of Findings, and Analysis of Alternatives (minimum of three capable vendors).
  
  
  • Assist with IGCEs and lifecycle cost research and documentation as assigned.
  
  
  
  


• Portfolio analysis and reporting
  
  
  
  • Develop standard and ad-hoc briefings and reports: request information from SMEs, analyze and validate data, prepare presentation products, and perform QA so reporting is consistent for internal and external stakeholders.
  
  
  • Provide program-level analysis and reporting on construction projects and facility/infrastructure sustainment, maintenance, repair, and operational costs.
  
  
  • Support reporting that improves processes, informs decisions, and gives senior management visibility into program performance.
  
  
  • Help develop, maintain, and improve the risk-management program for the construction project portfolio, including project risk registers, lessons-learned analysis at project completion, regular senior-management reporting, and technical review of project documents for consistent application of PMO risk strategy.
  
  
  • Prepare external briefings such as Assistant Commissioner’s Monthly Report, AMO Monthly Project Update, USBP Monthly Project Update, bi-monthly AMO/USBP tag-ups (when requested), quarterly AMO and USBP meetings, and ad-hoc products.
  
  
  • Prepare internal briefings such as bi-annual Program Management Reviews, monthly project reviews, weekly Execution Plan, and ad-hoc products.
  
  
  
  


• Real property management
  
  
  
  • Coordinate and participate in real-property management activities.
  
  
  • Develop and update a monthly Real Property Management Report for program-asset tracking.
  
  
  • Track inventory, update real-property inventory, account for Government real-property assets and equipment in the property and financial system of record, and keep real-property documentation current.
  
  
  • Manage only real property and assets associated with Border Patrol and Air & Marine.
  
  
  • Maintain the facilities portfolio in TRIRIGA (or successor): keep data current, review for accuracy and completeness, and update after Facility Condition Assessments, master plans, and new construction or improvement projects.
  
  
  • Assist personnel across the organization with reporting, updating, or validating portfolio information.
  
  
  • Ensure owned assets have a current replacement value and Facility Condition Index (FCI).
  
  
  • Track square footage and space use by type and provide space-use reports as needed.
  
  
  • Assist in developing a portfolio-analysis database covering regional information, border distance/activity, facility operations and characteristics, energy and water data, capacity drivers, financials, and maintenance information.
  
  
  • Develop standard reports on a Government-defined frequency.
  
  
  • Track completion of TRIRIGA (or successor) real-property asset validation and record-cleanup activities.
  
  
  
  


• Project analysis support
  
  
  
  • Support projects from initiation through closeout.
  
  
  • Perform project reporting, real-property reporting, and QA/QC of Project Requirements Documents (PRDs).
  
  
  • Manage data in project-reporting databases; review change requests; review/draft IAAs; assemble presentations.
  
  
  • Track cost, schedule, and performance data and participate in project reviews.
  
  
  
  


• Risk management support
  
  
  
  • Help identify, address, and monitor existing and future risks on current project initiatives.
  
  
  • Perform assessments of performance, schedule, and cost risk.
  
  
  • Provide risk-management baselines and support contingency and mitigation execution.
  
  
  • Prepare quantitative risk assessments and status reports.
  
  
  • Monitor effectiveness of mitigation strategies and communicate the impact of risk changes to management.