Senior Program Accountant

State of Indiana; Indianapolis (IN); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Health insurance

Education reimbursement

Pension plan

Paid time off

LinkedIn Learning access

Job summary

The State of Indiana, through the Indiana Housing and Community Development Authority (IHCDA), seeks an experienced Program Accountant to manage deposits, payments, and monthly reconciliations within federal and state grants frameworks.

You will record transactions, support drawdowns, and help prepare reports while coordinating with program staff on budgets and compliance. Expect collaboration, training, and a focus on accuracy and process improvement.

Qualifications

• Bachelor’s degree in Accounting or Finance required.
• 4+ years of accounts payable, trial balance reconciliation, and journal entry preparation.
• Experience with accounts payable and accounts receivable software; Dynamics GP preferred.
• Demonstrates exceptional customer service behavior and positive attitude.
• Experience with Federal and State Grants Management and draw systems.
• Experience with Federal and State Grant Accounting and Budgeting on both programmatic and accounting sides.
• Knowledge of laws and procedures in state and federal grants environment.
• Ability to analyze budget plans and ensure funds are spent down efficiently.
• Experience with financial analyses of award portfolios.

Responsibilities

• Provide collaboration in all areas, including customer service and professionalism.
• Serve as a department SME for Program Accounting systems; provide training and support.
• Record cash transactions and maintain support for transaction tracking.
• Review and process claims, perform journal entries, and assist with reconciliations.
• Coordinate and participate in projects for Grants Management System enhancements.
• Maintain IHCDA systems and spreadsheets for federal draw systems such as IDIS/Eloccs/PMS.
• Create and update procedure manuals for processing transactions.
• Research regulatory and programmatic issues as needed.
• Participate in Continuous Improvement activities at IHCDA.
• Assist other program accountants and train staff as needed.

Skills

Accounts payable

Trial balance reconciliation

Journal entries

Microsoft Dynamics GP

Customer service

Budgeting on grants

Education

Bachelor’s degree in Accounting or Finance

Tools

Microsoft Word

Excel

Outlook

Teams

Job description

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About The Indiana Housing And Community Development Authority (IHCDA)

The Indiana Housing and Community Development Authority (IHCDA) is a quasi-agency of the State of Indiana and is committed to serving the entire spectrum of housing, from homelessness to homeownership. Our charge is to provide housing opportunities, promote self-sufficiency, and strengthen communities, in order to build an Indiana with a sustainable quality of life for all Hoosiers in the community of their choice. To learn more about IHCDA visit us at: www.in.gov/ihcda.

Role Overview

In addition to traditional accounting duties, this role is responsible for recording incoming deposits of physical checks, as well as recording payments received through the agency's online payment portal. The position will also have certain federal program assigned to it and the candidate will be responsible for making payments and assisting with monthly reconciliations and reporting as needed

Salary

The salary for this position traditionally starts at $60,000.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day In The Life

The essential functions of this role are as follows:

• Provide collaboration in all areas, including customer service, and professionalism.
• Serve as a department subject matter expert for Program Accounting systems, providing support, training, and troubleshooting to new and existing staff.
• Document and record cash transactions, as well as maintain, for certain programs, supplemental electronic and physical support for transaction tracking, audit verification and internal/external reporting.
• Effectively perform functions of reviewing and payment of claims, trial balance analysis, checkbook balancing, journal entries for necessary entries, training, cross training into other programs evaluating performance, according to IHCDA/ GASB-GAAP practices.
• Willing to assist other Program Accountants on the team and help streamline the Program Accounting department and its process.
• Coordinate and participate in projects for the enhancement and improvement of IHCDA’s Grants Management System.
• Demonstrate strong programmatic and accounting skills, initiative and a good understanding of Federal programs administered.
• Maintains IHCDA systems and spreadsheets related to the accurate record keeping and organization of information contained in Federal online draw systems such as IDIS, Eloccs, and PMS systems.
• Create and update procedure manual for processing transactions.
• Research regulatory and programmatic issues as needed.
• Actively participates in the various Continuous Improvement activities at IHCDA.
• Accountable for meeting goals/assignments, take appropriate steps when problems occur.
• Attend trainings and certification courses assigned by leadership.
• Provide insight into how budgets for various awards should be drawn down into IHCDA cash bank accounts.
• Work with program staff for various federal and state programs to assist with budget setup and drawdowns.
• Provide IHCDA staff with financial performance of programs.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need For Success

• Bachelor’s degree in Accounting or Finance required
• 4+ years of experience in accounts payable, trial balance reconciliation, and journal entry preparation.
• Experience with accounts payable and accounts receivable software required. Prefer experience with Microsoft Dynamics GP.
• Demonstrates exceptional customer service behavior and positive attitude.
• Experience with Federal and State Grants Management and draw systems.
• Experience with Federal and State Grant Accounting and Budgeting on both the programmatic side and accounting side.
• Knowledge and familiarity with relevant laws, regulations, policies and procedures in the state & federal grants environment.
• Analyze budget plans to ensure funds spent down efficiently and in-line with terms and agreement of grant agreements and contracts.
• Experience with accounts payable and receivable, as well as, financial analyses of award portfolios.
• Understanding of general accounting principles for both government and non-governmental entities.
• Leads the team during daily/weekly meetings in Program Accounting Manager’s absence.
• Demonstrates proficiency in computer skills, i.e., Teams, Microsoft Dynamics GP, Microsoft Word, Excel, Outlook.
• Ability to work well as part of a team and independently.
• Adaptable in the face of a changing work environment.
• Able to think logically and analytically.
• Ability to prioritize and organize tasks/time and meet deadlines under pressure.
• Oriented to high detail and accuracy.
• Takes initiative and needs little supervision.
• Ability to coach program accountants in projects or training.
• Perform responsibilities efficiently and timely.
• Ability to read and understand general ledgers
• Strong foundational math skills.
• Strong problem‑solving and coordination skills with the ability to resolve issues in a timely and collaborative manner.
• Able to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports

This role may be utilized in a supervisory capacity based on agency needs.

Benefits Of Employment With The State Of Indiana

The State of Indiana offers a comprehensive benefit package for full‑time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi‑weekly state contribution
• Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
• Two (2) fully‑funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
• 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
• Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Referral Bonus program
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking for most positions
• Free LinkedIn Learning access

Equal Employment Opportunity

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .