Senior Procurement Specialist

Maricopa County, AZ; Phoenix (AZ); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Tuition reimbursement

Hybrid work schedule

Career growth opportunities

Health benefits

Paid vacation

Wellness program

ASRS retirement

Job summary

The Maricopa County Recorder’s Office (MCRO) is seeking a Procurement Specialist to lead purchasing, procurement, and contract support. You will coordinate departmental purchases, prepare contracts and supporting documents, develop specifications, and collaborate with Procurement Services, Legal, vendors, and internal staff to resolve issues and support financial and budget activities.

Ideal candidates have at least two years of purchasing-related experience and a High School Diploma or GED,

Qualifications

• Two (2) years of purchasing-related experience.
• High School Diploma or GED.
• Other combinations of education and experience may be considered in substitution for the minimum qualifications.

Responsibilities

• Performs procurement and financial analysis to monitor expenditures, vendor activity, contract utilization, payment status, and outstanding obligations; researches and resolves discrepancies.
• Coordinates and oversees complex procurements for equipment, supplies, professional services, printing, and other contractual services in accordance with County Procurement Code and delegated authority.
• Develops specifications, scopes of work, solicitation documents, and supporting materials; coordinates solicitations and award processes.
• Monitors procurement activity and contractual obligations in support of the Department’s budget and identifies variances, upcoming needs, fixed assets and funding considerations.
• Serves as liaison with Procurement Services, Legal, vendors, and internal staff to resolve complex procurement and contract issues and maintains contract and payment records in accordance with applicable requirements
• Performs other professional-level procurement, contract administration, financial analysis, and related duties as assigned
• Prepares and administers contracts, purchase orders, amendments, renewals, and related procurement documents and reviews agreements for accuracy and compliance

Skills

Procurement

Financial analysis

Vendor management

Contract administration

Education

High School Diploma or GED

Bachelor’s Degree in Public Administration, Finance, Business Administration, Supply Chain

CAPA/CPPO/CPPB/C.P.M. (preferred)

Job description

About the Position

The Procurement Specialist leads the purchasing, procurement, and contract support for the Recorder’s Office, including coordinating departmental purchases, preparing contracts and supporting documentation, developing specifications, reviewing purchasing requests for accuracy, and working with Procurement Services, Legal, vendors, and internal staff to resolve purchasing issues and support related financial and budget activities.

About Us

The Maricopa County Recorder’s Office (MCRO) is responsible for maintaining the Maricopa County voter registration records and for administering over elections in partnership with the Maricopa County Board of Supervisors. The MCRO also maintains the permanent public record of over 52 million documents dating back to 1871, including deeds, plat maps, and a variety of other important documents. Our office serves over 2.5 million registered voters as well as 4.4 million residents across Maricopa County. The MCRO offers a friendly, welcoming, and collaborative environment with opportunities to grow and develop new skills.

Proud To Offer

• Work with a greater purpose
• Tuition reimbursement
• Exceptional work-life balance, with hybrid and alternative work schedule options
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits, including access to the Maricopa County Kids Club, dedicated to serving Maricopa County families
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including an incentive
• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring an 11.98% per paycheck contribution rate that includes a 100% employer match on Day 1

We Require

• Two (2) years of purchasing-related experience
• High School Diploma or GED
• Other combinations of education and experience may be considered in substitution for the minimum qualifications

Other Requirements

• Must successfully complete the next scheduled Secretary of State Election Officer Certification
• Must be eligible to vote in Arizona
• Must possess, or have the ability to obtain by the time of hire, a valid Arizona driver's license

We Also Value

• Bachelor’s Degree in Public Administration, Finance, Business Administration, Supply Chain, or related field
• CAPA certification within 6 months of hire
• Professional certification such as a CPPO, CPPB or C.P.M. from a professional purchasing organization is preferred

Job Contributions

• Performs procurement and financial analysis to monitor expenditures, vendor activity, contract utilization, payment status, and outstanding obligations; researches and resolves discrepancies
• Coordinates and oversees complex procurements for equipment, supplies, professional services, printing, and other contractual services in accordance with County Procurement Code and delegated authority
• Develops specifications, scopes of work, solicitation documents, and supporting materials; coordinates solicitations and award processes
• Monitors procurement activity and contractual obligations in support of the Department’s budget and identifies variances, upcoming needs, fixed assets and funding considerations
• Serves as liaison with Procurement Services, Legal, vendors, and internal staff to resolve complex procurement and contract issues and maintains contract and payment records in accordance with applicable requirements
• Performs other professional-level procurement, contract administration, financial analysis, and related duties as assigned
• Prepares and administers contracts, purchase orders, amendments, renewals, and related procurement documents and reviews agreements for accuracy and compliance

Working Conditions

The employee in this position typically works in an office or administrative environment and is not substantially exposed to adverse environmental conditions. The employee may be required to:

• Exert up to 20 pounds occasionally, with up to 10 pounds. of pushing, pulling, or lifting
• Sit, walk, or stand to a significant degree
• Engage frequently with the public in person, by phone, or electronically

Maricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application process or to perform the essential functions of the position under the Americans with Disabilities Act (ADA), please contact [e-mail] to initiate the interactive process.

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