Senior Procurement Specialist

Talentify; Madison (WI); On-site; USD 80,000 - 105,000; Full time

Job summary

Catalent's Madison, Wisconsin site is seeking a Senior Procurement Specialist to lead procurement of consumables, indirect materials, and supplier services. You will collaborate with cross-functional teams to drive sourcing initiatives, contract management, and process improvements, ensuring reliable supply and strong supplier performance.

The role is on-site in Madison, WI, with typical M-F 8am-5pm hours, and requires a minimum of 3 years in procurement.

Qualifications

• Bachelor's degree in Procurement, Business, Finance, Operations, Supply Chain, or related field.
• Minimum 3 years of procurement, sourcing, supply chain, planning, or supplier management experience.
• Experience supporting procurement activities such as supplier communications, PO management and follow-up, RFI/RFP/RFQ support, pricing analysis, supplier performance tracking, contract support, and issue resolution.
• Strong Excel skills and experience with ERP or procurement systems and reporting tools.
• Strong analytical skills with experience evaluating pricing, spend data, supplier performance, and commercial terms.
• Ability to work cross-functionally with Supply Chain, Manufacturing, Quality, Finance, Engineering, and Procurement teams.
• Strong written and verbal communication skills.

Responsibilities

• Create and manage purchase orders for materials, services, and operational needs.
• Work directly with suppliers on pricing, availability, delivery schedules, and issue resolution.
• Support sourcing activities including RFQ, RFI, and RFP, and compare supplier bids.
• Partner with Manufacturing, Supply Chain, Quality, Engineering, Finance, and Facilities teams to ensure the site has what it needs to operate.
• Analyze spend data, supplier performance, pricing trends, and procurement metrics to identify savings opportunities and reduce risk.
• Track supplier performance and help resolve supply, service, or quality issues.
• Maintain procurement documentation, supplier records, contracts, pricing files, and savings trackers.
• Support contract compliance, supplier onboarding, and procurement process improvements.

Skills

Procurement

Supplier management

Excel proficiency

ERP systems

Analytical skills

Cross-functional collaboration

Communication

Education

Bachelor's degree

Tools

ERP systems

Reporting tools

Job description

About Site

Catalent’s Madison, Wisconsin site is a state‑of‑the‑art biologics development and manufacturing facility supporting customers from research through early‑ and mid‑stage clinical production. Located at 726 Heartland Trail in Madison, the approximately 102,700‑square‑foot GMP facility specializes in mammalian cell line engineering, drug substance biomanufacturing, and biopharmaceutical development, utilizing flexible single‑use systems to enable rapid scale‑up and customization. The site is home to Catalent’s proprietary GPEx® and GPEx® Lightning technologies, which are used to generate high‑yielding mammalian cell lines for biologic therapies, and supports production scales ranging from 50 to 4,000 liters for clinical manufacturing. Following a $45 million expansion announced in 2025, the Madison site has significantly increased capacity, added new equipment, and created approximately 200 highly skilled biohealth jobs, further strengthening its role within Catalent’s global biologics network and Wisconsin’s growing life sciences ecosystem.

Position Summary

We have an opportunity for a Senior Procurement Specialist to join our team supporting the Biologics business. This role focuses on procurement activities for consumables, indirect materials, and supplier services while ensuring reliable supply and strong supplier performance. The position collaborates with cross‑functional teams to support sourcing initiatives, contract management, and process improvements. It’s an exciting opportunity to contribute to a growing biologics organization dedicated to advancing innovative therapies.

Shift: M-F 8am-5pm
Location: Madison, WI
100% Onsite

The Role

• Create and manage purchase orders for materials, services, and operational needs.
• Work directly with suppliers on pricing, availability, delivery schedules, and issue resolution.
• Support sourcing activities including Requests for Quotation, Requests for Information, and Requests for Proposal, and compare supplier bids.
• Partner with Manufacturing, Supply Chain, Quality, Engineering, Finance, and Facilities teams to ensure the site has what it needs to operate.
• Analyze spend data, supplier performance, pricing trends, and procurement metrics to identify savings opportunities and reduce risk.
• Track supplier performance and help resolve supply, service, or quality issues.
• Maintain procurement documentation, supplier records, contracts, pricing files, and savings trackers.
• Support contract compliance, supplier onboarding, and procurement process improvements.

The Candidate

• Bachelor's degree in Procurement, Business, Finance, Operations, Supply Chain, or related field.
• Minimum 3 years of procurement, sourcing, supply chain, planning, or supplier management experience.
• Experience supporting procurement activities such as supplier communications, purchase order management and follow‑up, Requests for Information/Proposal/Quotation support, pricing analysis, supplier performance tracking, contract support, and issue resolution.
• Strong Excel skills and experience working with Enterprise Resource Planning or procurement systems and reporting tools.
• Strong analytical skills with experience evaluating pricing, spend data, supplier performance, and commercial terms.
• Ability to work cross‑functionally with Supply Chain, Manufacturing, Quality, Finance, Engineering, and Procurement teams.
• Strong written and verbal communication skills.

Preferred Skills & Background

• Experience in biologics, pharmaceutical manufacturing, life sciences, or another regulated manufacturing environment.
• Master's degree and/or procurement certifications.
• Experience with sourcing events, supplier negotiations, spend analysis, and cost savings initiatives.

Why You Should Join Catalent

• Defined career path and annual performance review and feedback process.
• Diverse, inclusive culture.
• Potential for career growth on an expanding team within an organization dedicated to preserving and bettering lives.
• Competitive paid time off plus 8 paid holidays.
• Community engagement and green initiatives.
• Medical, dental, and vision benefits effective day one of employment.
• Tuition reimbursement.

personal initiative. dynamic pace. meaningful work.

Catalent is an Equal Opportunity Employer, including disability and veterans.

If you require reasonable accommodation for any part of the application or hiring process due to a disability, you may submit your request by sending an email, and confirming your request for an accommodation and include the job number, title and location to [e-mail]. This option is reserved for individuals who require accommodation due to a disability. Information received will be processed by a U.S. Catalent employee and then routed to a local recruiter who will provide assistance to ensure appropriate consideration in the application or hiring process.

Volunteer Work Disclosure: Applicants for employment in Massachusetts may include in their employment history any verified work performed on a volunteer basis.

Massachusetts Lie Detector Test Notice: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law may be subject to criminal penalties and civil liability. Consistent with Massachusetts law, Catalent does not require or administer lie detector tests as a condition of employment or continued employment.