Senior Procurement Analyst, NA

vantagedc; Ashburn (VA); On-site; USD 90,000 - 120,000; Full time

Job summary

Vantage Data Centers is seeking a Senior Procurement Analyst to join the on-site team in Ashburn, VA. You will work with the procurement group to source equipment, manage vendor relationships, track budgets, and support project spend across multiple data center builds.

The role requires strong experience with RFIs/RFQs, procurement processes, and coordination with finance for invoicing and payments. This position is on-site with a policy of three days in the office.

Qualifications

• Experience handling RFIs and RFQs for sourcing equipment and services.
• Strong vendor management with supplier relationship development and performance tracking.
• Experience tracking budgets, invoices, and project spend across procurement cycles.

Responsibilities

• Provide daily assistance to the procurement team to meet goals and timelines.
• Manage and track equipment status with vendors to align with construction schedules.
• Analyze and negotiate vendor quotes, change orders and back charges.
• Enter purchase orders, review invoices, and track budgets in the financial software.
• Support procurement managers and finance with invoicing issues.
• Coordinate with vendors for start-up and commissioning support services.

Skills

RFIs & RFQs

Vendor management

Budget tracking

Procurement processes

Cross-functional collaboration

Tools

PO systems

ERP software

Job description

About Vantage Data Centers

Vantage Data Centers powers, cools, protects and connects the technology of the world's well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

Procurement Department

The team leads these efforts from conception through commissioning, working with Sales, Operations, New Site Development, and Engineering along the way. Procurement also works closely with vendor partners to come up with a vertically integrated design, and we manage these partners to deliver the projects on schedule and budget. One thing that distinguishes Vantage is that our technical staff is given the responsibility and authority to directly drive the process. When compared to external resources, our internal team can align long-term operational sustainability with value engineering and cost metrics to deliver products aligned with corporate goals. This approach empowers each member of the team to drive high-impact decisions and even more impactful results.

Position Overview

This position will be based on-site at our office in Ashburn, VA in alignment with our flexible work policy (3 days on site required, 2 days flexible).

Essential Job Functions

• The individual will be continuously working with the procurement team to provide the daily assistance needed to ensure the department meets and exceeds its goals with the company.
• Individual will be a self-starter and with the ability to manage and assist multiple single line diagrams, product specifications and driving OFCI Equipment submittals to closure (approval).
• Successful candidate will understand RFIs and RFQs for the sourcing of equipment for low voltage switchgear, medium switchgear, transformers, electrical skids, CRAH's, chillers, generators, UPS's and other data center equipment systems as needed.
• Coordinate with vendors on continuous quality improvement.
• Manage and track equipment status with the vendors such that all scheduled dates set by the construction schedules are met.
• Analyze and negotiate vendor quotes, change orders and back charges.
• Learn and manage the financial software to enter PO's, review invoices, track budgets, allocate equipment from purchase to the projects.
• Support Procurement Managers and Finance / Accounting with invoicing issues.
• Drive project-level tasks and milestones assigned by the project management team.
• Coordinates with vendors for scheduling start-up and commissioning support services from the vendors
• Maintain and develop supplier relationships.
• Help develop and maintain record keeping and reports for the business.
• Continue to work and help refine the procurement processes to make sure they are complying and efficient.
• Work with compliance to maintain the department and vendors are within guidelines.
• Work with operational personnel of the Vantage buildings to ensure the proper spare parts and service programs are properly in place and assist with their database.
• Continue safety evaluations with vendors and project sites to make compliance is met.
• Senior Analyst should be able to manage the full OFCI equipment package on a VDC development project with minimal support/assistance from a Procurement Manager.

Duties

• Collaborate with stakeholders to ensure clarity of the specifications and operational requirements.
• Work with finance and compliance to ensure all purchases have appropriately been costed to a project.
• Help coordinate the approval and release of the necessary equipment per construction schedule.
• Continue to investigate and work with vendors to make sure their products are best suited for Vantage.
• Support open and transparent communication wi