Senior Procure-to-Pay Specialist

WICHITA STATE UNIVERSITY; Wichita (KS); On-site; USD 26,000 - 30,000; Full time

Job summary

Wichita State University is seeking a Senior Procure-to-Pay Specialist to join the Procurement and Payment Services team on the Wichita campus. This role bridges Purchasing and Accounts Payable, ensuring smooth transitions from requisition to payment while upholding strong financial controls.

The successful candidate will review requisitions, process invoices, research and resolve issues, and provide guidance to campus departments. Experience with ERP and eProcurement systems is highly valued.

Qualifications

• High school diploma or equivalent required.
• Four (4) years of experience in accounting, finance or related field; college coursework can substitute for experience.
• Familiarity with accounts payable, purchasing, procurement, or financial processes preferred.

Responsibilities

• Review requisitions for completeness, accuracy and documentation.
• Process invoices in Wu-Buy and related systems ensuring timely payments.
• Investigate and resolve complex transaction issues across multiple systems.
• Respond to high volumes of inquiries with professional customer support.
• Identify potential duplicate transactions and policy non-compliances.
• Support process improvements and cross-training within procurement and payment services.
• Adapt to changing priorities in a fast-paced environment.

Skills

Attention to detail

Analytical thinking

Customer service

Policy interpretation

Time management

Decision making

Communication

Education

High school diploma or equivalent

Tools

Wu-Buy

ERP systems

eProcurement platforms

Job description

Department: Procurement and Payment Services

Campus Location: Wichita, KS - WSU Main Campus

Hire Type: Full Time

Pay: Range is $19.05-$21.50/hr, adjusted based on relevantexperience

Work Schedule: 8:00 a.m. to 5:00 p.m., Monday-Friday. Flexible scheduling available while ensuring coverage of customerand operational needs; work is performed on-site and inperson.

Export Compliance Requirement: No export controlrequirement.

Job Story

Turn Complex Transactions into Seamless Solutions

Do you enjoy solving problems, working with financial transactions,and helping others navigate complex processes? Are you someone whonotices details others miss while still understanding the biggerpicture?

Our team is seeking a Senior Procure-to-Pay Specialist to join theProcurement and Payment Services team. This position serves as abridge between Purchasing and Accounts Payable, helping ensuretransactions move smoothly from request to payment while supportingstrong financial stewardship and internal controls.

In this role, you'll review requisitions, process invoices,research and resolve transaction issues, and provide guidance tocampus departments. You'll work with a variety of financial andprocurement systems, collaborate with stakeholders across theuniversity, and serve as a trusted resource for purchasing andpayment-related questions.

As part of a collaborative Financial Services team, you'll gainexposure to multiple areas of university finance, includingpurchasing, accounts payable, travel, procurement cardadministration, and supplier management. You'll also haveopportunities to contribute to process improvements that enhanceefficiency and customer service across campus.

We're looking for someone who combines strong attention to detailwith excellent critical thinking and customer service skills. Inthis role success comes from being able to investigate the detailsfrom the scenario while utilizing past precedents to guide you tothe end result. Critical thinking & analysis of the situationwhile including all factors involved are of the utmost importancein this position's success. Experience with Accounts Payable,Purchasing, ERP systems, or eProcurement platforms is highlyvalued, particularly for candidates who enjoy solving problems,improving processes, and helping others succeed.

If you're looking for an opportunity to apply your financialexpertise, make a meaningful impact, and grow your career in adynamic higher education environment,

Job Summary

Completes complex financial transactions, which includes, but isnot limited to, accounts receivable and/or payable, procurementcard and transactional reconciliation, travel authorizations andreimbursements, endowment accounts, state appropriations and earnedincome, and grant funding using established processes, proceduresand systems.

Essential Functions

Reviews, processes and audits complex transactions, compilesfinancial reports and reconciles accounts. Maintains accuraterecords, ensuring that invoices are paid and payments are receivedin a timely manner, as appropriate. Generates financial reports andaudits and resolves financial discrepancies. Responds to inquiriesrelated to account status, charges and discrepancies.

Job Duties

1. Review requisitions for completeness, accuracy, policycompliance, account code classification, adequate business purpose,appropriate supporting documentation, and readiness for downstreaminvoice processing and payment.
2. Process invoices in Wu-Buy and related financial systems whileensuring accuracy, timely payment, compliance with universityrequirements, and proper recording in financial records.
3. Research and resolve complex transaction issues by analyzinginformation across multiple financial, procurement, and paymentsystems and coordinating with campus departments, suppliers, andstakeholders.
4. Monitor and respond to a high volume of email inquiries whileproviding professional customer support, policy guidance, andassistance related to purchasing, accounts payable, and paymentprocesses.
5. Identify potential duplicate transactions, unallowablepurchases, coding errors, missing documentation, and otherexceptions requiring investigation, correction, or escalation.
6. Support continuous improvement and business continuity effortsthrough cross‑training and participation in procurement cardauditing, travel auditing, reporting, process improvements,training activities, and special projects.
7. Effectively manages changing priorities and is comfortableworking in a dynamic, service‑focused environment.

Required Education and Experience:

• High school diploma or equivalent
• Four (4) years of experience in accounting, finance or relatedfield. Every 30 hours of college coursework can be substituted fortwo (2) years of experience.

Required License/Certifications/Training:

None

Knowledge, Skills and Abilities:

• Knowledge of accounts payable, purchasing, procurement, or financial business processes.
• Ability to review and analyze financial transactions foraccuracy, completeness, and compliance with established policiesand procedures.
• Knowledgeable in tactics to research and resolve complextransaction issues involving multiple systems, data sources, andstakeholders.
• Interpret and apply policies, procedures, and business ruleswhile exercising sound judgment and attention to detail.
• Provide effective customer service and communicate clearly andprofessionally through written and verbal communication.
• Manage multiple priorities, process high volumes of work, andmeet established deadlines in a fast-paced environment.
• Makes informed decisions, appropriately challenges questionabletransactions, and addresses issues in a constructive manner.

Preferred Qualifications:

• Experience supporting both Purchasing and Accounts Payableoperations.
• Experience reviewing financial transactions for accuracy,completeness, and policy compliance.
• Experience researching discrepancies and reconcilingtransactions across multiple financial systems.

Physical Requirements:

Ability to remain in a stationary position. Ability to operate acomputer and other office equipment including but not limited tophone, printers, copiers, and calculators. Ability to communicatewith others and accurately exchange information.