Senior Private Club Accounting Manager — Month-End Expert

University Club of Pasadena; Pasadena (CA); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) plan with company match

Paid vacation and California paid sick

Paid holidays

Professional development support

Job summary

The University Club of Pasadena seeks an experienced Senior Bookkeeper & Accounting Manager to lead the Club's day-to-day accounting operations and provide a reliable financial backbone for leadership. This hands-on role covers member billing, A/P, A/R, payroll management, month-end close, and reporting, collaborating with the outside CPA firm and club management.

As the sole accounting professional, you will manage deadlines, ensure accuracy, safeguard confidential information, and drive

Qualifications

• Three to five years of full-cycle bookkeeping or accounting experience.
• Working knowledge of accounts payable, accounts receivable, payroll, and account reconciliation.
• Strong understanding of double-entry bookkeeping and general ledger structure.
• Experience preparing month-end schedules and independently completing a monthly close.
• Proficiency with accounting software and Microsoft Excel.
• Strong written and verbal communication skills.
• Ability to manage multiple deadlines and priorities independently.
• Demonstrated discretion in handling confidential financial, payroll, employee, and member information.

Responsibilities

• Maintain member accounts and billing records.
• Post member charges, payments, and deposits accurately and promptly.
• Prepare and distribute monthly member statements.
• Monitor accounts receivable aging and follow up on past-due balances.
• Respond to member billing inquiries promptly and professionally.
• Research, document, and resolve billing discrepancies.
• Code and enter vendor invoices and verify appropriate approvals.
• Prepare weekly check runs and electronic payments.
• Maintain vendor files and W-9 documentation and assist with annual 1099 preparation.
• Resolve vendor discrepancies and process employee reimbursements.
• Process payroll through ADP accurately and on schedule each pay period.
• Review timecards with department managers and verify hours, sick leave, and vacation balances.
• Reconcile payroll to the general ledger and maintain related accrual balances.
• Support year-end payroll reporting and final pay calculations.
• Maintain general ledger activity and prepare journal entries with appropriate supporting documentation.
• Reconcile bank, credit card, and balance sheet accounts monthly.
• Maintain fixed asset schedules, prepaid expenses, and accrued liabilities.
• Prepare month-end schedules and workpapers.
• Complete the monthly close in accordance with the Club's published close calendar.
• Prepare the monthly financial package, including income statement versus budget, balance sheet, and cash summary.
• Prepare clear written variance commentary.
• Monitor departmental expenses and labor costs against budget.
• Deliver weekly cash position and accounts receivable aging reports to the General Manager.
• Support reporting for the Finance and Audit Committee and Board of Governors.
• Assist with the annual operating budget and periodic financial forecasts.
• Maintain organized, audit-ready documentation and assist the external CPA firm during the annual audit.
• Maintain the monthly reconciliation checklist and documented accounting procedures.
• Support compliance with accounting policies, internal controls, and tax filing requirements.
• Maintain the accuracy and integrity of accounting data in ClubEssential and related systems.
• Identify opportunities for process improvements and automation.
• Protect confidential member, employee, payroll, and financial information.

Skills

Double-entry bookkeeping

Accounts receivable

Accounts payable

Payroll

General ledger

Financial reporting

Excel

Communication skills

Time management

Discretion with confidential info

Education

Associate's or bachelor's degree in accounting, finance, business, or related field

Tools

ClubEssential

ADP

QuickBooks

Excel

Job description

The University Club of Pasadena seeks an experienced Senior Bookkeeper & Accounting Manager to lead the Club's day-to-day accounting operations and provide a reliable financial backbone for leadership. This hands-on role covers member billing, A/P, A/R, payroll management, month-end close, and reporting, collaborating with the outside CPA firm and club management.

As the sole accounting professional, you will manage deadlines, ensure accuracy, safeguard confidential information, and drive