Senior Prevailing Wage & Certified Payroll Lead

Fireline; Baltimore (MD); On-site; USD 85,000 - 95,000; Full time

Benefits offered by this job

Competitive salary

Flexible dress code

People-focused culture

Health and wellness

Retirement planning

Life insurance

Job summary

Encore Fire Protection seeks an experienced Certified Payroll/Prevailing Wage specialist to own and optimize the certified payroll function across multi-state projects. You will interpret federal, state, and local requirements, oversee WH-347 reporting, and coordinate with Operations, Project Management, and Payroll to ensure compliance from project kickoff to closeout.

The role demands deep knowledge of Davis-Bacon, wage determinations, and classification rules, with hands-on experience in

Qualifications

• 5+ years of payroll experience with direct Certified Payroll/Prevailing Wage experience.
• Proficiency in Excel including formulas, pivot tables, and organized data management.
• Sage 300 CRE experience preferred.
• Dayforce experience preferred, particularly experience supporting system implementation, testing, or prevailing wage configuration.
• Clear and professional communication skills with the ability to guide employees and internal teams.
• A proactive, accountable mindset with the desire to improve processes and maintain high accuracy.
• Familiarity with AIA contracts/billing and construction project documentation preferred.

Responsibilities

• Strong hands-on experience with Certified Payroll and Prevailing Wage compliance.
• Strong understanding of federal, state, and local payroll compliance requirements, particularly in a multi-state environment.
• Knowledge of the Davis-Bacon and Related Acts, state and local prevailing wage requirements, wage determinations, employee classifications, base wage rates, fringe benefit requirements, and overtime calculations.
• Lead the review of new projects and jobs to identify applicable prevailing wage, certified payroll, reporting, and documentation requirements.
• Partner closely with Operations, Project Management, Contracting, and Payroll to ensure compliance requirements are identified and addressed at the beginning of a project.
• Oversee the preparation, review, and timely submission of certified payroll reports, including WH-347 and other federal, state, local, customer, or project-specific reports.
• Manage certified payroll requirements across multiple states, projects, and reporting platforms.
• Hands-on experience with Elation Systems, EMARS, LCPtracker, and/or similar certified payroll compliance platforms.
• Research, interpret, and resolve complex wage, fringe, classification, reporting, and documentation issues.
• Manage rejected reports, corrections, missing documentation, compliance notices, and other outstanding items through resolution.
• Provide day-to-day guidance and support to team members involved in certified payroll activities, including reviewing work and helping prioritize deadlines, while also serving as the escalation point for complex certified payroll & prevailing wage questions.
• Develop and maintain standardized procedures, documentation, controls, and tracking to support an effective and scalable certified payroll process.
• Support audits and requests from government agencies, general contractors, customers, and internal stakeholders.

Job description

Encore Fire Protection seeks an experienced Certified Payroll/Prevailing Wage specialist to own and optimize the certified payroll function across multi-state projects. You will interpret federal, state, and local requirements, oversee WH-347 reporting, and coordinate with Operations, Project Management, and Payroll to ensure compliance from project kickoff to closeout.

The role demands deep knowledge of Davis-Bacon, wage determinations, and classification rules, with hands-on experience in