Senior Practice Assistant

Mass General Brigham; Boston (MA); On-site; USD 27,000 - 38,000; Full time

Benefits offered by this job

Medical benefits

Dental & Vision

403(b) retirement plan

Tuition reimbursement

MBTA pass

Job summary

Mass General Brigham is seeking an organized, patient-oriented administrative professional to manage patient visits from scheduling to check-out at the MGH Bulfinch Medical Group location in Boston. The role supports billing, registration, and general office operations onsite, with opportunities to train teammates and take on specialized scheduling tasks.

Ideal candidates have 3–5 years of office experience and strong written and verbal communication, along with proficiency in Microsoft Office

Qualifications

• High School Diploma or equivalent (required).
• 3–5 years of office experience (required).
• Advanced Microsoft Office skills—Outlook, Word, Excel, and PowerPoint.
• Clear, professional written and verbal communication.
• Strong organization, time management, and attention to detail.

Responsibilities

• Be the first point of contact by phone—handle non-routine calls, capture complete messages.
• Compose, edit, and proofread emails, memos, and letters.
• Maintain daily office operations: filing, copying, scanning, printing, faxing.
• Manage time effectively and support colleagues with scheduling and tasks.
• Support scheduling, registration, and billing systems; train colleagues as needed.
• Provide specialized tasks such as scheduling and scheduling changes.

Skills

Office coordination

Written communication

Verbal communication

Organization

Education

High School Diploma or equivalent

Tools

Epic

Microsoft Office

Job description

Site: Massachusetts General Physicians Organization, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Be the Heart of Our Practice Are you organized, patient-focused, and the go-to person others rely on? Join our team and help keep clinical operations running smoothly while making every patient visit a positive experience.

What You’ll Do

• Manage patient visits from start to finish scheduling, check-in, and check-out
• Book appointments and maintain accurate appointment records
• Assist callers with routine questions and triage matters appropriately
• Handle messages on prior authorizations, provider questions, prescription refills, and test results
• Process billing forms and scan documents into the patient record (Epic)
• Serve as "Super User" for scheduling, registration, and billing systems, training and supporting colleagues
• Take on specialized tasks such as surgical scheduling and schedule changes/blocking
• Support additional responsibilities as needed

Why You’ll Love This Role

• Be a trusted expert and resource for your team
• Build advanced skills in specialized scheduling and practice operations
• Make a real difference in every patient’s experience

Qualifications

Are you the organized, tech-savvy professional who keeps an office running smoothly? Join our team and be the go-to person who helps colleagues and callers get what they need—clearly, accurately, and on time.

What You’ll Do

Be the first point of contact by phone—handling non-routine calls, taking complete and accurate messages, and solving routine issues. Compose, edit, and proofread emails, memos, and letters. Keep daily office operations on track, including filing, copying, scanning, printing, and faxing. Manage your own time—and help manage others' time—while juggling multiple priorities. Follow established protocols and work confidently within office systems.

What You Bring

• High School Diploma or equivalent (required)
• 3–5 years of office experience (required)
• Advanced Microsoft Office skills—Outlook, Word, Excel, and PowerPoint
• Clear, professional written and verbal communication
• Strong organization, time management, and attention to detail

Ready to make an impact behind the scenes?

Additional Job Details (if applicable)

• Department: MGH Bulfinch Medical Group, 50 Staniford Street, Boston, MA
• Schedule: 40 hours, days, onsite
• Compensation: Starting at $22.00/hour, with increases based on years of experience.
• Benefits: Medical, dental, vision, 403(b) retirement plan, tuition reimbursement, discounted MBTA pass & more!

Make a difference every day! As a vital member of our clinical operations team, you’ll provide administrative support that keeps our practice running smoothly. In this fast-paced role, you’ll be the friendly face who helps create a positive, efficient, and compassionate environment for patients and clinical staff.

Remote Type Onsite Work Location 50 Staniford Street Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range $19.37 - $27.71/Hourly Grade 4 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement

1300 Massachusetts General Physicians Organization, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Combat disease. Hold a hand. Help people. Impact the world.

Mass General Brigham is a passionate, welcoming community where minds meet caring hearts. Come be a part of the world’s most powerful force in medicine, where every role is important in changing lives. Are you ready? Our history includes New England hospitals founded over 200 years ago, some of the first and most prestigious hospitals in the world. Built on the legacy of two leading academic medical centers, we’re more than a system—we’re leaders in the practice of medicine. Mass General Brigham is committed to serving the community. We are dedicated to enhancing patient care, teaching and research, and taking a leadership role as an integrated health care system. We recognize that increasing value and continuously improving quality are essential to maintaining excellence.