Senior PMO Manager

CTS - IT & Cybersecurity Services; New York (NY); Híbrido; USD 140 000 - 160 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health Insurance

401(k) match

Paid Time Off

Parental Leave

Commuter Benefits

EAP

Flexible Spending Account

Resumo da oferta

CTS, a Brooklyn-based IT & Cybersecurity Services provider, is seeking a Senior PMO Manager to drive operational execution within the Professional Services group.

You'll oversee daily project health, KPI tracking, and governance, while coaching a team of PMs and coordinating with engineering, configuration, and vendors on school buildouts, MSP onboardings, and cloud services in a hybrid New York environment.

Qualificações

• 5+ years in project management within IT/Professional Services.
• Experience leading a PMO or team of PMs.
• Experience with physical IT deployments and school buildouts is a plus.
• Proven ability to drive project margins via metrics and dashboards.

Responsabilidades

• Monitor daily project health, board status & deliverable progress.
• Track KPIs: product orders, ticket hygiene, time entry, SLAs, margins.
• Coordinate cross-functional build/shipping timelines across teams.
• Translate strategic initiatives into clear templates and workflows.
• Maintain PMO framework, training docs & onboarding processes.
• Manage 3P vendors and invoices, aligning with POs and budgets.
• Coach PMs/Coordinators; balance resource allocations.
• Direct billable project delivery from kickoff to sign-off.

Conhecimentos

Project management

Team leadership

Data governance

Operations analytics

Vendor management

PS/IT deployments

Stakeholder communication

Formação académica

Bachelor's degree or equivalent

PMP or CAPM certification

Ferramentas

ConnectWise Manage

TopLeft

BrightGauge

Descrição da oferta de emprego

CTS delivers comprehensive IT solutions to meet the unique demands of mission-driven organizations. We have deep expertise in supporting nonprofits and educational institutions, however our team is equipped to handle the complexities of IT across a variety of sectors. We're committed to making technology work seamlessly, so our clients can focus on making a difference, regardless of their industry.

At CTS, we believe in building a company culture that fosters growth, collaboration, and innovation. By joining our team, you will not only help empower businesses with cutting-edge IT solutions but also build a rewarding career in a dynamic and supportive environment. Discover the many reasons why CTS is a great place to advance your career. We are headquartered in Brooklyn, NY with 90+ employees across the US and several other countries. Learn more about us at https://www.charterts.com

Job Summary

As Senior PMO Manager, you will serve as the operational execution engine for the Professional Services organization, operating in a hands-on player/coach capacity. Reporting to the VP of Professional Services, this role drives daily project health, metric-driven performance, rapid project kickoffs, and process implementation, while also managing a small number of client engagements. Engagements span a variety of project types, including school buildouts, network upgrades, cloud services, and MSP onboardings.

Key Responsibilities

• Operational Execution & Data Governance
  • Review daily project health, board status, and deliverable progress to ensure consistent execution across all active projects.
  • Track and analyze key operational metrics – including product order status, work plan ticket hygiene, time entry status, kickoff SLAs, project margin, and team utilization. Actively use these metrics to drive corrective action when projects drift off-track.
  • Ensure cross-functional alignment on build and shipping timelines across PM, Configuration, Engineering, and Quality Control teams.
• Process Implementation & Operational Efficiency
  • Translate strategic initiatives into clear processes, templates, and workflow automations, effectively rolling them out and quickly securing team compliance with minimal oversight.
  • Maintain and continuously refine the PMO operational framework, board views, and training documentation to streamline team onboarding and improve execution consistency.
• Third-Party (3P) & Vendor Management
  • Manage 3P vendors and subcontractors to ensure they are utilized efficiently, held accountable to schedules, and incorporated into resource capacity models during high-volume periods.
  • Receive vendor invoices, verify scope completion with PMs, ensure alignment with original POs, and ensure 3P partners are paid promptly and project costs are accurately tracked.
• Team Leadership & Resource Management
  • Directly manage, coach, and provide real-time feedback to Project Managers and Project Coordinators to build strong tactical execution habits.
  • Balance internal and external project allocations to manage capacity plans effectively across peak and off-season demand.
  • Serve as the primary tactical escalation point for the PMO, actively stepping in to solve delivery blockers and mitigate project risks before they impact clients or internal timelines.
• Direct Project Delivery & Billable Execution
  • Personally manage a focused portfolio of active client projects (such as major school buildouts or complex MSP onboardings) from kickoff through sign-off, maintaining an average billable utilization of 30-40%.
  • Model best-practice project governance, schedule discipline, work plan ticket hygiene, and client communication for the team through hands-on delivery.

Qualifications

• 5+ years of experience in project management within IT/Professional Services, with at least 3+ years in a team lead or PMO management role.
• Proven experience overseeing physical IT infrastructure deployments and ideally school buildouts. Exposure to the construction industry, job site coordination, and buildout timelines is a strong plus.
• Demonstrated ability to directly manage active, billable client projects while simultaneously leading, coaching, and driving daily performance for a team of direct reports.
• Hands-on proficiency with ConnectWise Manage, TopLeft, and BrightGauge (or equivalent PSA/kanban/dashboarding tools) is highly preferred.
• Proven track record of using daily metrics, ticket hygiene, and dashboarding to drive execution, enforce team process compliance, and optimize project margins.
• Practical experience coordinating third-party contractors, managing capacity models, and reconciling vendor invoices against POs and project deliverables.
• PMP, CAPM, or relevant project management certifications preferred; Bachelor's degree or equivalent hands-on industry experience.
• Strong written and verbal communication skills with a demonstrated ability to resolve technical/project blockers, deliver clear updates to leadership, and maintain alignment across engineering and operations teams.

Work Schedule & Location

• This role follows a hybrid schedule with the expectation of one in-office day per week during the off-season and up to four in-office days per week during peak season. Our headquarters are based in Brooklyn, NY.
• The hours for this position are Monday to Friday, 9am-5:30pm EST.

Compensation

The salary range for this role is $140,000-$160,000/annually

Benefits

• Competitive compensation
• Health Insurance (medical, vision, dental), 80% covered for employee-only plans and 75% covered for employee-spouse, employee-kids, and employee-family plans
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Employee Assistance Program (EAP)
• Retirement Plan (401(k)) with company match
• Commuter Benefits
• Short-Term Disability Insurance fully paid by the company
• Long-Term Disability Insurance fully paid by the company
• Life and AD&D Insurance, with optional Supplemental Life Insurance
• Paid Time Off, including Paid Parental Leave
• 10 Holidays
• 2 Floating Holidays

CTS participates in the E-Verify Program. As part of this program, the company provides the federal government with your Form I-9 information to confirm your employment eligibility in the United States.

Learn more at www.e-verify.gov (information available in English and Spanish).

Interview Process

We aim to move fast. You'll receive scheduling emails from [e-mail] through Greenhouse.

Depending on the role, some steps may be adjusted or added - we'll let you know upfront!

• Screening call with a member of our HR team (30 minutes)
• Technical interview with the Hiring Manager (45 minutes)
• Panel interview with the Hiring Manager and Department Director (60 minutes)
• (If applicable) Executive interview

CTS is proud to be an equal opportunity employer that celebrates diversity and is committed to creating an inclusive workplace with equal opportunity for all applicants and employees. Our goal is to recruit the most talented people from a diverse candidate pool regardless of race, color, ancestry, national origin, religion, disability, sex (including pregnancy), age, gender, gender identity, sexual orientation, marital status, veteran status, or any other characteristic protected by law.

CTS is committed to working with and providing access and reasonable accommodation to applicants. If you require an accommodation, please reach out to [e-mail] once you've begun the interview process. All requests for accommodations are treated discreetly and confidentially, as practical and permitted by law.