Senior People Operations Coordinator - Immigration and Global Mobility

ImmigrationJobs; Pittsburgh (Allegheny County); On-site; USD 110,000 - 140,000; Full time

Benefits offered by this job

Competitive compensation

Medical, dental and vision insurance

Employer 401(k) retirement plan

Parental leave

Unlimited vacation

Job summary

Latitude AI seeks an experienced Immigration Specialist to join the People Operations team. You will manage immigration needs and the international travel program, ensuring compliance with U.S. laws and regulations while collaborating with employees, People team, and external counsel.

You will assess visa options, prepare filings, track cases, and maintain files, with a focus on accuracy, confidentiality, and process improvements across recruitment, compensation, and benefits.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Legal Studies or related field.
• 4+ years of immigration law or HR experience focusing on immigration and international travel.
• Knowledge of U.S. immigration laws, regulations, and procedures related to employment-based immigration.
• Experience preparing and filing immigration applications and petitions (e.g., H-1B, O-1, TN, PERM).
• Experience managing an international travel program.
• Excellent organizational, communication, and interpersonal skills.
• Strong attention to detail and ability to manage multiple cases simultaneously.
• Ability to work independently and as part of a team.
• Experience working with external legal counsel on immigration matters.
• Demonstrated ability to analyze complex situations and develop effective solutions.

Responsibilities

• Serve as the primary point of contact for immigration-related inquiries from employees, managers, and People Operations team members.
• Assess employee immigration needs and determine appropriate visa options based on qualifications and job requirements.
• Prepare and review immigration applications and petitions with external legal counsel.
• Manage and track the progress of immigration cases, ensuring timely filings and deadlines.
• Coordinate with external legal counsel on complex immigration matters and ensure alignment with policies.
• Maintain accurate employee immigration files, both physical and electronic.
• Stay up-to-date on changes in U.S. immigration laws and communicate updates to stakeholders.
• Develop and maintain internal immigration resources and training materials.
• Assist with onboarding for foreign national employees and guidance on visa requirements.
• Support compliance by conducting internal audits of immigration policies.
• Collaborate with People Operations to integrate immigration with recruitment, compensation, and benefits.
• Track and audit immigration expenses by employee and case.
• Assist with international travel program logistics and compliance.

Skills

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Independent work

Team collaboration

Experience with legal counsel

Problem solving

Immigration knowledge

Education

Bachelor’s degree in HR/Business/Admin/Legal Studies

Tools

Google Workspace

Microsoft Office Suite

Workday

Job description

Latitude AI (lat.ai) develops automated driving technologies, including L3, for Ford vehicles at scale. We’re driven by the opportunity to reimagine what it’s like to drive and make travel safer, less stressful, and more enjoyable for everyone.

Meet The Team

We are seeking a detail-oriented and experienced Immigration Specialist to join our People Operations team! The People team supports all of Latitude’s people operations needs including benefits, recruitment, business partner support, training and development, HR operations, HR technology, and immigration. This individual will be responsible for managing and supporting the company’s immigration-related needs and international travel program, ensuring compliance with all applicable laws and regulations. This individual will work closely with our employees, People team, and external legal counsel to facilitate the immigration process for our foreign national employees and prospective hires, as well as manage the logistics and compliance aspects of international travel.

Immigration

What you’ll do:

• Serve as the primary point of contact for all immigration-related inquiries from employees, managers, and People Operations team members
• Assess employee immigration needs and determine appropriate visa options based on their qualifications and job requirements
• Prepare and review immigration applications, petitions, and supporting documents for accuracy and completeness, working in collaboration with external legal counsel
• Manage and track the progress of immigration cases, ensuring timely filing and adherence to deadlines
• Coordinate with external legal counsel on complex immigration matters and ensure alignment with company policies and procedures
• Maintain accurate and organized employee immigration files, both physical and electronic
• Stay up-to‑date on changes in U.S. immigration laws and regulations and communicate updates to relevant stakeholders
• Develop and maintain internal resources and training materials related to immigration policies and procedures
• Assist with the onboarding process for foreign national employees, including providing guidance on visa requirements
• Support the company's compliance efforts by conducting internal audits and ensuring adherence to immigration-related policies
• Work closely within the People Operations team to ensure seamless integration of immigration processes with other People Operations functions, such as recruitment, compensation, and benefits
• Tracking and auditing immigration expenses by employee and case

International Travel

• Partner with our Finance and Enterprise Services teams to manage the company's international travel and remote work program, including developing and implementing travel policies and procedures
• Provide guidance and support to employees on international travel requirements, including work authorization and visa requirements
• Monitor and track employee international travel, ensuring compliance with travel policies and reporting requirements
• Stay up‑to‑date on travel advisories and alerts and communicate relevant information to employees
• Assist with the development and implementation of travel risk management strategies

What You'll Need To Succeed

• Bachelor's degree in a related field; preferably Human Resources, Business Administration, Legal Studies or a similar field
• 4+ years of relevant experience in immigration law or Human Resources, with a focus on immigration and international travel
• Knowledge of U.S. immigration laws, regulations, and procedures, specifically as they relate to employment-based immigration
• Experience preparing and filing various immigration applications and petitions (e.g., H-1B, O-1, TN, PERM)
• Experience managing an international travel program
• Excellent organizational, communication, and interpersonal skills
• Strong attention to detail and ability to manage multiple cases simultaneously
• Ability to work independently and as part of a team
• Experience working with external legal counsel on immigration matters
• Proven ability to handle confidential and sensitive information with discretion and integrity
• Demonstrated ability to analyze complex situations, identify problems, and develop effective solutions

Nice To Have

• Experience working in a technology or automotive company
• Proficiency in Google Workspace and Microsoft Office Suite
• Proficiency in Workday

What We Offer You

• Competitive compensation packages
• High-quality individual and family medical, dental, and vision insurance
• Health savings account with available employer match
• Employer-matched 401(k) retirement plan with immediate vesting
• Employer-paid group term life insurance and the option to elect voluntary life insurance
• Paid parental leave
• Paid medical leave
• Unlimited vacation
• 15 paid holidays
• Daily lunches, snacks, and beverages available in all office locations
• Pre-tax spending accounts for healthcare and dependent care expenses
• Pre-tax commuter benefits
• Monthly wellness stipend
• Adoption/Surrogacy support program
• Backup child and elder care program
• Professional development reimbursement
• Employee assistance program
• Discounted programs that include legal services, identity theft protection, pet insurance, and more
• Company and team bonding outlets: employee resource groups, quarterly team activity stipend, and wellness initiatives

Learn more about Latitude’s team, mission and career opportunities at lat.ai!

Candidates for positions with Latitude AI must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire.

We are an Equal Opportunity Employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status.