Senior Payroll Specialist - Remote-Eligible & Compliance

Harris Health; Houston (TX); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Harris Health in Houston, Texas is seeking a Payroll Specialist to manage payroll activities including processing, compliance, and data reconciliation. This role involves close collaboration with various departments and ensuring accurate payroll operations.

The ideal candidate will have a Bachelor's degree in a related field and five years of experience. Proficiency in MS Excel and payroll software is preferred. Harris Health offers a supportive work environment with eligibility for telecommuting.

Qualifications

• Five years work experience required with progressive growth.
• Experience interpreting time cards and related reports.
• Proficient in MS Excel, Outlook, and Word.

Responsibilities

• Monitor first-touch resolution call center activities.
• Reconcile payroll tax liabilities and oversee bi-weekly payroll processing.
• Ensure pay is accurate and compliant with Federal and State Labor Laws.

Skills

Data analysis

Communication skills

Microsoft Excel

Problem solving

Education

Bachelor’s Degree in Business, Accounting, Finance or related field

Tools

Kronos Dimensions

SharePoint

MS Outlook

MS Word

Job description

About Us
Harris Health is the public healthcare safety-net provider established in 1966 to serve the residents of Harris County, Texas. As an essential healthcare system, Harris Health champions better health for the entire community, with a focus on low-income uninsured and underinsured patients, through acute and primary care, wellness, disease management and population health services. Ben Taub Hospital (Level 1 Trauma Center) and Lyndon B. Johnson Hospital (Level 3 Trauma Center) anchor Harris Health's robust network of 39 clinics, health centers, specialty locations and virtual (telemedicine) technology. Harris Health is among an elite list of health systems in the U.S. achieving Magnet® nursing excellence designation for its hospitals, the prestigious National Committee for Quality Assurance designation for its patient-centered clinics and health centers and its strong partnership with nationally recognized physician faculty, residents and researchers from Baylor College of Medicine; McGovern Medical School at The University of Texas Health Science Center at Houston (UTHealth); and The University of Texas MD Anderson Cancer Center.

At Harris Health, we prioritize the well-being of our most valuable asset--our people--ensuring a culture of compassion, collaboration and excellence in serving Harris County's most in need. With integrity and accountability at our core, we commit to 'leading with love', embodying our dedication to quality care, education, and a steadfast respect for every individual's contribution to our mission.

Job Summary

Position reports directly to the Payroll Manager but will work closely with other Payroll leadership as the business needs demand. May indirectly supervise staff and is a material contributor on System-wide projects (i.e., system upgrades, conversions, new implementations, etc.) while working with various cross functional teams such as Information Systems, Human Resources, Nursing, and other stakeholders, as well as customer based teams.

Focus is more specialized on Payroll related activities and projects. May work with other departmental stakeholders on frequently recurring topics. Facilitates paycycle processing, data imports and exports from numerous stakeholders. Able to interpret and enter all involuntary wage withholding orders in accordance with federal and multi-state laws, even the most complex: Competing Orders, Proration's, Federal Levies, Multiple Child/Spousal Supports Orders, Student Loans, Bankruptcies, State Levies, and/or Garnishments. Facilitates payroll processing, payroll expenses and ensures taxes are paid correctly and on time. Facilitates necessary communication between the Company and third-party providers, and ensures records and documents related to payroll are up-to-date and accurate. Assist with preparation of employee W-2 tax statements and related filings.

Monitors the activities of a first-touch resolution call center to minimize escalations and reduce lag delays in processing efforts. Creates transparency for those involved in resolution efforts.

Reconciles payroll tax liabilities and oversees bi-weekly payroll processing. Verifies Payroll transactional data to General Ledger and Accounts Payable is as expected. Review and compute complex hours and wages calculations. Perform research and analysis to correct errors and troubleshoot process/system failures within span of control.

The successful candidate must possess knowledge of payroll systems and have the ability to work independently or in a team environment. Submits redlines for recommended improvements to payroll work processes to ensure well documented business processes exist.

Assist Payroll Senior Accountant with reconciling payroll tax liabilities and verifying Payroll transactional data to General Ledger and Accounts Payable is as expected. Must be able to review and compute complex hours and wages calculations. Perform research and analysis to correct errors and troubleshoot process/system failures within span of control.

Responsible for ensuring pay is accurate and compliant with organizational policies, and Federal and State Labor Laws. The Payroll team manages high volume, fast-paced processes in a team-oriented environment with continuously expanding responsibilities. This position may be responsible for performing routine functional configuration, creation of pay calendars, building and maintaining queries, and training stakeholders on day-to-day activities. Position will identify opportunities for improvement and make recommendations to the leadership team. Unafraid to fail, learn and adapt as needed to find better ways to achieve the mission of Harris Health.

Minimum Qualifications

Degree: Bachelor's Degree in Business, Accounting, Finance or related field

Licensure and Certifications

• American Payroll Association - Fundamental Payroll Certificate (FPC), preferred
• American Payroll Association - Certified Payroll Professional (CPP), preferred
  
  

Work Experience: Five (5) years work experience required; Able to demonstrate progressive growth. Compile and analyze transactional data to detect or correct errors. Ability to perform calculations and data entry, to include Three (3) years of Interpreting Time cards and related reports. Two (2) years work experience Kronos Dimensions and SharePoint experience, preferred.

Communication Skills: Public Speaking, Verbal Communication, Writing/Correspondence, Writing/Reports

Proficiencies: MS Excel, MS Outlook, MS Word, P.C. Typing, 40+ wpm

Job Attributes

Knowledge/Skills/Abilities: Analytical,. Mathematics, Research, Statistical

Work Schedule: Flexible, Eligible for Telecommute

Equipment Operated: Standard office equipment including multi-function printers, scanners, copiers, calculators.