Senior Payroll Specialist – Northern CA (Hybrid)

Aspire Public Schools; Oakland (CA); Presencial; USD 75.000 - 96.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health benefits

CalSTRS/CalPERS retirement

Paid time off

Descripción de la vacante

Aspire NorCal is seeking a Senior Payroll Specialist to execute and support Aspire's payroll processes, providing excellent service to internal teammates and external stakeholders across school sites, home office, and regional offices.

The role requires 2–4 years of payroll experience, strong Excel skills, and knowledge of federal and California labor laws. This full-time, exempt position offers comprehensive benefits and is part of the NorCal payroll team.

Formación

• 2–4 years of payroll experience.
• Proficiency with Microsoft Office, including Excel and Word.
• Experience or strong interest in K-12 education.

Responsabilidades

• Run bi-monthly payroll processes as directed by the Lead Payroll Specialist and/or Director of Payroll.
• Assist the payroll team to ensure approval of semi-monthly timesheets and paycheck distribution to all school sites.
• Respond to payroll questions and inquiries, including W-2 requests and Zendesk and phone requests, within service level agreements.
• Enter data and audit changes made in the HRIS system, including status changes and new hires.
• Ensure the accuracy of payroll documents for processing (for example, teacher calculations and retro pay).
• Distribute paychecks to school sites.
• Calculate and enter blended overtime information into the payroll system, and correct partial time-off entries imported from the time and attendance system.
• Communicate with school site Business Managers and leaders to clarify and gather missing information.
• Enter timesheets, time-off forms, and pay adjustments, and audit entries against the Pay Check Register.
• Enter employee garnishments, send necessary responses, and process garnishment orders to the state and employee.
• Process off-cycle checks and complete employment verifications.
• Calculate teacher final payouts and PTO/sick time for leaves of absence; calculate and process sick-time transfers to and from other districts.
• Support payroll requests for information from HR and Finance, and year-end tax preparation (tax liability reporting, negative wage adjustments, quarterly and year-end files).
• Follow up on stale-dated checks, collect teacher work calendars from all school sites, and maintain payroll files.
• Ensure terminated employees are paid on time and their Option Pay form has been received.
• Demonstrate knowledge of, and support, the Aspire Public Schools mission, vision, and values, including antiracism, and uphold confidentiality standards and the code of ethical behavior.
• Perform other related duties as required and assigned.
• Support the new Service Level Agreement (SLA) under which Aspire NorCal will provide finance, accounting, and payroll services to Aspire LA.

Conocimientos

Payroll processing

Microsoft Excel

Customer service

Communication

Attention to detail

Time management

Educación

Associate's degree preferred

Herramientas

Zendesk

HRIS system

Descripción del empleo

Aspire NorCal is seeking a Senior Payroll Specialist to execute and support Aspire's payroll processes, providing excellent service to internal teammates and external stakeholders across school sites, home office, and regional offices.

The role requires 2–4 years of payroll experience, strong Excel skills, and knowledge of federal and California labor laws. This full-time, exempt position offers comprehensive benefits and is part of the NorCal payroll team.