Senior Payroll Specialist

DISCO HI-TEC AMERICA, INC.; San Jose (CA); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Bonuses

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Health Savings Account

401(k) program

Paid Time Off

Paid Holidays

Job summary

DISCO Hi-Tec America, Inc. in San Jose, CA is seeking a Senior Payroll Specialist to take ownership of our payroll function onsite. The role supports ~260 US employees and oversees international payroll via EOR arrangements, with a focus on accuracy, compliance, and timely processing.

You will work in a fast-paced environment, leveraging advanced Excel skills to analyze and report payroll data to HQ in Japan, while supporting company-wide payroll initiatives and improvements.

Qualifications

• 5+ years of corporate payroll experience.
• Strong understanding of federal and state payroll laws.
• Detail-oriented with solid interpersonal and communication skills.
• Experience in a fast-paced, growing manufacturing environment is a plus.
• Proficiency in Excel and PowerPoint; Japanese skills a plus.

Responsibilities

• Mange end to end U.S. payroll cycle for ~260 employees.
• Oversee payroll for employees in 2 international locations via EOR.
• Generate payroll reports, reconcile data and analyze figures.
• Ensure compliance with federal, state, local regulations and internal policies.
• Prepare and report financial payroll statements to HQ in Japan.

Skills

Payroll administration

Excel proficiency

Attention to detail

Communication skills

Tools

Microsoft Excel

PowerPoint

Employer of Record (EOR)

Job description

DISCO Corporation is a global leader in precision cutting, grinding, and polishing manufacturing equipment. Headquartered in Tokyo, Japan, with over 7,000 employees spanning 60+ locations across four continents, DISCO specializes in semiconductor, medical devices, and electronic components industries. DISCO Corporation is a unique company that operates successfully under our DISCO Values. We are looking for well-rounded individuals who value excellence and quality alongside quality of relationships, building trust, and participating in various corporate activities to share and embody DISCO Values.

The US affiliate of DISCO Corporation, DISCO Hi-Tec America, Inc. (DHA), based in San Jose, CA, is

looking for a dynamic and detail oriented Sr. Payroll Specialist to take ownership of our entire payroll function in our payroll team. As our company grows, you will play a pivotal role in ensuring accurate, compliant, and timely payroll processing.

Title: Senior Payroll Specialist

Location: San Jose, CA (onsite)

Salary: Depends on Experience

This is a full-time position with benefits including Bonuses, Insurance (Medical, Dental, Vision, Life),

Health Savings Account, 401(k) program, Paid Time Off and Paid Holidays.

US Work Authorization required: this position does not provide Visa support

Essential Job Functions:

• Mange end to end U.S payroll cycle for approximately 260 employees.
• Oversee payroll administration for employees in 2 international locations through Employer of Record (EOR) service.
• Generate payroll reports, reconcile data, and perform in depth analysis.
• Maintain advanced proficiency in Microsoft Excel. (Vlook UPs, pivot tables, etc).
• Ensure strict compliance with all federal, state, and local payroll regulations, as well as internal company policies.
• Oversee and handle payroll processes and compliance (state and federal), ensuring escalated payroll issues are resolved in a timely manner.
• Handle employee requests and questions relating to paycheck.
• Prepare and report financial and payroll statements to HQ in Japan.
• Responsible for using Excel to analyze and report financial figures to managers upon requests.
• Participate, contribute, and handle various DISCO corporate activities focusing on deeper thinking, value exchange, and constant improvement.
• Perform complex payroll calculations, including gross-up calculations for relocation, bonuses, and other taxable employer benefits.
• Perform other duties as assigned an a member of the Operations department.

Qualifications:

• Knowledge and experience of general accounting, with background and experience in Payroll.
• Understanding of federal and state payroll laws and compliance.
• Knowledge in benefits is a plus.
• Detail-Oriented with strong interpersonal and communication skills (verbal and written).
• Flexible, open minded individual who seeks for continuous improvement of tasks.
• Strong analyzation and problem solving skills.
• Able to work with minimum supervision.
• Proven track record of managing end to end payroll functions at the company over 200 employees.
• Proficiency in Japanese is a plus

Education and Experience:

• 5+ years of corporate payroll experience.
• Processing/analyzing payroll and understands state tax compliance.
• Must have experience working in a fast-paced, growing company with over 200 employees
• High Proficiency of Microsoft Excel and PowerPoint
• Experience in manufacturing or similar industry is a plus

Work Authorization* this position does not provide Visa support

"We are not accepting unsolicited resumes from recruitment agencies."

DISCO Hi-Tec America, Inc. is committed to Equal Employment Opportunity and diversity in its workforce without discrimination