Senior Payroll Specialist

SWBC Professional Employer Services; San Antonio (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

SWBC Professional Employer Services is seeking a payroll supervisor to lead the payroll team, ensure accurate client payroll processing, and maintain strict confidentiality. The role involves resolving client payroll issues, handling new hires in timekeeping systems, and ensuring compliance with wage laws and contract requirements.

You will interact with clients and employees, oversee deductions and bonus payments, and assist with specialized payroll projects and reports.

Qualifications

• High School Diploma or GED required.
• Minimum 6+ years of payroll processing, garnishments & general deductions, and W-2 & I-9 maintenance.
• CPP certification preferred.
• Strong working knowledge of processing job costed and certified payrolls.
• Proficient with MS Excel, Prism HR, Word, and PowerPoint.
• Excellent written and verbal communication skills.

Responsibilities

• Processes Payroll for Client Companies and supervises selected members of the payroll team.
• Works with Clients to resolve payroll issues.
• Interacts with Client companies and employees regarding payroll questions and problem resolution.
• Enters and ensures New Hires are processed correctly in Timekeeping systems.
• Audit the payment of high compensation as well as bonus payments and the Child Support arrearage lump sum payment process.
• Initiates direct deposits when necessary.
• Verifies accuracy of information, checking for possible FLSA violations. Enters and ensures New Hires are processed correctly in the Payroll Systems.
• Process employee payment types.
• W-4 and I-9 maintenance.
• Processes general deductions.
• Maintains client contact information and list of standard clients requested reports. Assist Payroll Specialist with labor issues, tax withholding, deductions, documentation etc.
• Maintains knowledge of government contract requirements (example Davis Bacon Act and McNamara-O’Hara Service Contract Act) including certified payroll reporting, wage decisions, fringe benefits, and job classifications and assist clients with compliance. Assist clients with set up of Wrap Up Programs including ROCIP, OCIP and CCIP reporting requirements.
• Performs all other duties as assigned.

Skills

Payroll processing

Garnishments

Confidentiality

Communication skills

Attention to detail

Education

High School Diploma or GED

Tools

MS Excel

Payroll database systems

Timekeeping systems

Job description

SWBC is seeking a talented individual to perform as a supervisor on the payroll team while maintaining high confidentiality and effective communication of all employee-related payroll information. Prominent team member in the PEO payroll division specializing in the PEO payroll processes and procedures as well as providing payroll support for the team. Assists Payroll Manager with human resource functions, possible changes to current procedures, and performs payroll projects for the betterment of the team. Individual also processes payroll for high profile clients.

Essential duties include the following:

• Processes Payroll for Client Companies and supervises selected members of the payroll team.
• Works with Clients to resolve payroll issues.
• Interacts with Client companies and employees regarding payroll questions and problem resolution.
• Enters and ensures New Hires are processed correctly in Timekeeping systems.
• Audit the payment of high compensation as well as bonus payments and the Child Support arrearage lump sum payment process.
• Initiates direct deposits when necessary.
• Verifies accuracy of information, checking for possible FLSA violations. Enters and ensures New Hires are processed correctly in the Payroll Systems.
• Process employee payment types.
• W-4 and I-9 maintenance.
• Processes general deductions.
• Maintains client contact information and list of standard clients requested reports. Assist Payroll Specialist with labor issues, tax withholding, deductions, documentation etc.
• Maintains knowledge of government contract requirements (example Davis Bacon Act and McNamara-O’Hara Service Contract Act) including certified payroll reporting, wage decisions, fringe benefits, and job classifications and assist clients with compliance. Assist clients with set up of Wrap Up Programs including ROCIP, OCIP and CCIP reporting requirements.
• Performs all other duties as assigned.

Serious candidates will possess the minimum qualifications:

• High School Diploma or GED required.
• Minimum of 6+ years of experience as it pertains to payroll processing, garnishments & general deductions, and W-2 & I-9 maintenance.
• CPP certification preferred.
• Strong working knowledge of processing job costed and certified payrolls.
• Strong working knowledge of personal computers and payroll database systems.
• Working knowledge of handling routine payroll tasks and effectively communicating the results.
• Knowledge of time clock systems.
• Knowledge of state laws concerning payroll, overtime, and the like.
• Able to process multiple payrolls for numerous Clients with various payroll schedules
• Proficient skills in MS Excel, Prism HR, Word, and PowerPoint.
• Excellent written and verbal communication skills.
• Excellent interpersonal skills.
• Strong ability to focus on details, demonstrate accuracy, and maintain a high level of confidentiality.