Senior Payroll Specialist

Arizona State Government; Phoenix (AZ); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Health insurance

State retirement plan

Tuition Discount

Job summary

Arizona State Government's ASDB invites applications for a Senior Payroll Specialist. The role supports payroll operations across the organization, serving as a back-up to the Accounting Manager and directing payroll staff during key processes.

The incumbent reviews payroll documents for accuracy, maintains HR data, and generates reports while ensuring compliance with state and federal payroll regulations. Strong customer-service skills are essential.

Qualifications

• Associate's degree or vocational training in a related field.
• Previous payroll work-related skill, knowledge, or experience.
• Excel and MS Office proficiency; data entry and record keeping.
• Governmental accounting principles and practices.
• Analysis and reporting of financial data; auditing and records retention.
• Payroll policies, state and federal regulations, and rules.

Responsibilities

• Back-up for the Accounting Manager for AZ360 maintenance and payroll staff direction.
• Review, analyze, verify, and monitor payroll documents, reports, and entries for accuracy; make corrections as needed.
• Maintain payroll records, update HR data entry, tax exemptions, ASRS status, transfers, and terminations.
• Create payroll reports, audit errors, observe trends, and support budget and grants teams.
• Provide effective customer service to internal and external customers and train Payroll/Travel staff.

Skills

Excel

MS Office

Payroll knowledge

Analytical skills

Customer service

Education

Associate's degree or vocational training

Tools

SAAM

GAO

ASRS

Job description

SCHOOLS FOR THE DEAF AND THE BLIND

ASDB serves over 2,000 children who are blind, visually impaired, deaf, hard of hearing or deafblind from birth to grade 12

Senior Payroll Specialist

Job Location:

Address: Oro Valley, Phoenix, or Yuma

Posting Details:

Salary: $20.13/hr-$24.54/hr

Grade: 13

Closing Date: Open Until Filled

Job Summary:

The Senior Payroll Specialist is the second level of a two-level Payroll Specialist series.

Job Duties:

The incumbent serves as back-up for the Accounting Manager to perform the functions of AZ360 maintenance and the direction of payroll staff. Has authorization of all internal and GAO critical functions, including the approval of manual warrants when the Payroll Manager is out of the office.
Position acts as a resource for payroll questions, reports, and concerns from management and staff by researching and interpreting a variety of general and complex information through ASDB, SAAM, GAO, FLSA Federal, state statute policy, and procedures. Reviews, analyzes, verifies, and monitors payroll documents, reports, and entries for accuracy; makes necessary adjustments or corrections through established payroll/policy procedures.
Helps develop, maintain, bi-weekly spreadsheets, calendars and audits deferred pay (Spread Pay) for 10-month staff. Maintain, update, review payroll records, and verify staff member HR data entry, tax exemptions, ASRS status, transfers, and resignations/terminations. Employee is responsible for auditing and correcting leave plans and deferred pay (Spread pay). Creates and monitors electronic and physical files. Responsible for effectively communicating payroll processes, changes interpreting payroll data.
This position is responsible for providing effective customer service for all internal and external customers, as well as communicating effectively with team members within the Payroll, Finance, and Human Resources Departments. Helps review staff members' and supervisors' ETE entries for timeliness and accuracy, and provides technical support during the pay period ending. Provides assistance, support, and training to Payroll/Travel Specialists and employees.
Employee creates payroll reports, audits errors, observes trends, suggests new payroll strategies, supports the budget team, the grants team, and Medicaid. Assures the quality control of all payroll transactions, paychecks, payroll accounting, and leave balance accrual, RASL and ASRS. Attend State and agency trainings.
Position will be responsible for some or all of the listed duties and/or additional duties that occur from time to time.

Knowledge, Skills & Abilities (KSAs):

TRAINING AND EXPERIENCE
Associate's degree or vocational training in a related field
Previous payroll work-related skill, knowledge, or experience
Administrative and clerical procedures: word processing, filing and record keeping, designing forms, Excel, and experience in data entry and MS Office skills.
Governmental economic and accounting principles and practices.
Analysis and reporting of financial data.
Auditing of records
Record retention
Payroll legal codes, state and federal regulations, agency policy, and rules.
Finance accounting function and budgeting process.
Customer and personal services.
KNOWLEDGE OF
Administrative and clerical procedures and systems, such as word processing, managing files and records, designing forms, and other office procedures and terminology.
Governmental economic and accounting principles and practices, and the analysis and reporting of financial data.
Structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Complex arithmetic, algebra, statistics, and their applications.
Business and strategic planning, resource allocation, production methods, and coordination of people and resources.
Payroll legal codes, state and federal regulations, agency policy and rules,
Finance accounting function and budgeting process.
Principles and processes for providing customer services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Design techniques, tools, and principles involved in the production of presentation materials, forms, and software usage

Pre-Employment Requirements:

Must be able to pass FBI and State background checks
Defensive Driver Training Program to be completed by all agency personnel who drive on State business

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply:Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

Benefit eligible employees have a variety of choices for medical, dental, vision, short-term disability, supplemental and dependent life insurance. Offered plans provide exceptional value to our employees and their eligible dependents. Employees have a 31-day period from effective date of hire to elected coverage.Elected benefits could start as early as 2 weeks after hire.
Benefit eligible employees are automatically covered for basic life, non-smokers, accidental death and dismemberment and seat belt insurance.
Benefit eligible employees are automatically enrolled in the State's retirement plan and long-term disability (LTD) program. Enrollment is mandatory and is subject to a 26-week waiting period before initial enrollment.Employees may also choose to participate in a deferred compensation program to take advantage of tax-deferred retirement investments. Benefit Options also offer Employee Self-Service, Wellness, Tuition Discount, Travel Reduction, Auto & Home Insurance and Purchase Discount Programs.

Retirement:

Benefit-eligible employees are automatically enrolled in the State's retirement plan and long-term disability (LTD) program. Enrollment is mandatory and is subject to a 26-week waiting period before initial enrollment. Employees may also choose to participate in a deferred compensation program to take advantage of tax-deferred retirement investments.