Senior Payroll Specialist

Valid8 Financial, Inc.; Oak Creek (WI); Hybrid; USD 110,000 - 150,000; Full time

Job summary

Angelalign Technology Inc. in the United States seeks a Senior Payroll Specialist to manage biweekly payroll for North American entities, coordinating with EOR providers and ensuring regulatory compliance.

You will deliver accurate reporting, support budgeting and salary planning, and serve as a resource across HR, Finance, and payroll vendors, while maintaining confidentiality.

Qualifications

• Bachelor’s degree in Accounting, Business Administration, Human Resources, or related field required.
• Five or more years of payroll experience in a multi-state environment.
• Experience processing payroll across multiple legal entities.
• Experience working with multiple payroll and HRIS environments.
• Experience supporting international payroll operations or Employer of Record (EOR) payrolls preferred.
• Knowledge of equity compensation, including RSUs, preferred.
• CPP certification preferred.

Responsibilities

• Administers end-to-end payroll processing for commercial and manufacturing operations.
• Manages data entry and maintenance of employee records, salaries, bonuses, and deductions.
• Ensures compliance with federal, state, and local payroll laws across multiple states.
• Facilitates audits by maintaining payroll records and documentation.
• Performs payroll reconciliations and supports labor cost analysis for leadership.
• Provides payroll data for accounting entries and financial reporting.
• Coordinates payroll with international EOR providers and benefits vendors.

Skills

Excel

Payroll administration

Regulatory compliance

Data analysis

Communication skills

Time management

Confidentiality

Collaboration

Education

Bachelor’s degree

Five+ years payroll

Multiple payroll/HRIS

CPP preferred

Equity compensation knowledge

Job description

Angelalign Technology Inc. (hereinafter referred to as the \"Angel Aligner\" or \"we\") is a global service provider of clear aligner technology, production and sales. Since founded in 2003, we have been working on developing high-tech products to bring beautiful smiles and confidence to people around the world. Angelalign Technology Inc. (6699.HK) was listed on the HK exchange in June 2021. Over the past 20 years we maintain a productive corporate-academic partnership with many different orthodontists and universities around the world, and our R&D team has made tremendous breakthroughs in many fields, to ensure that Angel Aligner is at the cutting edge of technology and product development. Over 150 patents have been obtained in respect of processing, clear aligners, manufacturing and 3D printing technology. Now, we operate one of the largest 3D printing facilities in Asia and the first fully automated manufacturing facility for clear aligners in the region. Since 2017, we have been the partner of National Sports Training Center, providing training supplements for National Team athletes. Close to one million patients have been treated with our aligners. This database of cases combined with advanced machined learning and comprehensive neural networks allows us to improve treatment outcomes and predictability for every patient. We will forge ahead with the innovation-driven development strategy and give an impulse to the industrial development through advanced clear aligner materials, biomechanics, massive orthodontic database and artificial intelligence technology. We will continue to put the patient and the clinician first and work together with doctors to improve the efficiency and accuracy of tooth movement for the bettering of the orthodontic treatment experience and the brightest smiles.

Job Summary

The Senior Payroll Specialist is responsible for the accurate and timely administration of payroll for multiple North American entities supporting Angel Aligner. This includes biweekly payroll processing for both commercial and manufacturing operations, coordinating payroll activities with international Employer of Record (EOR) providers, and ensuring compliance with federal, state, and local payroll regulations. The role also delivers critical reporting and labor cost analysis to support budgeting, compensation planning, and strategic decision-making.

This role serves as a trusted resource for employees, leadership, Finance, HR, payroll vendors, and benefit providers by providing guidance on payroll processes, deductions, taxes, and compensation programs. The specialist provides data-driven insights on labor costs and payroll metrics to support annual budgeting, salary adjustments, and compensation reviews, while maintaining the highest level of accuracy and confidentiality.

Location: WI/California on site or US remote (combination)

• Administers end-to-end payroll processing for commercial and manufacturing operations. Manages employee data entry and maintenance, including rates, salaries, commissions, bonuses, leave, and status changes, and ensures accurate processing of salaries, benefits, garnishments, taxes, and other deductions. Prepares off-cycle payments such as bonuses, commissions, adjustments, corrections, equity events, and final pay.
• Ensures compliance with federal, state, and local payroll, wage and hour laws including complex payroll requirements in states such as CA/CO/IL/NY, etc.
• Facilitates internal and external audits by maintaining and providing accurate payroll records and documentation.
• Performs payroll reconciliations, validates payroll funding, and reviews payroll data for completeness and accuracy across HRIS, payroll, benefits, and timekeeping systems. Prepares, reconciles, and maintains payroll records, reports, and developing labor cost analysis for leadership.
• Provides payroll data for accounting entries and financial reporting to support data-driven decision-making. Provides analytical and data support for annual budgeting, salary planning and adjustment cycles and special projects.
• Coordinates payroll activities with international Employer of Record (EOR) providers supporting professionals in Canada and Costa Rica. Partners with payroll providers, benefit vendors, third-party administrators, HR, and Finance in US and the headquarter to research and resolve payroll discrepancies.
• Serves as the primary payroll resource for employees by researching issues, answering questions, and explaining deductions and tax withholdings. Supports the Global Compensation team by processing equity compensation transactions (RSUs), including tax withholding, payroll reporting, and employee communication.
• Develops and maintains payroll procedures and documentation to support internal controls, business continuity, and cross‑functional training. Continuously evaluates payroll processes and recommends improvements to enhance accuracy, efficiency, compliance, and the employee experience.

Skills and Abilities

• Advanced Microsoft Excel skills including pivot tables, lookups, data validation, reconciliation, and payroll reporting.
• Strong knowledge of payroll administration, including payroll taxes, garnishments, benefit deductions, wage and hour laws, and payroll accounting principles.
• Ability to interpret and apply federal, state, and local payroll regulations.
• Strong analytical and problem‑solving skills with the ability to research and resolve complex payroll issues.
• Excellent organizational skills with exceptional attention to detail and accuracy.
• Excellent customer service, interpersonal, and written and verbal communication skills.
• Ability to explain payroll, tax withholding, and benefit deductions to employees with varying levels of financial knowledge.
• Ability to manage multiple priorities, meet strict deadlines, and adapt to changing business needs.
• Ability to maintain confidentiality and exercise discretion when handling sensitive employee and compensation information.
• Ability to collaborate effectively with Human Resources, Finance, payroll vendors, benefit providers, and cross‑functional teams.
• Demonstrated initiative with a continuous improvement mindset and the ability to identify opportunities that enhance payroll operations, compliance, and the employee experience.

Education and Qualifications

• Bachelor’s degree in Accounting, Business Administration, Human Resources, or related fieldrequired.
• Five or more years of payroll experience in a multi-state environment.
• Experience processing payroll across multiple legal entities.
• Experience working with multiple payroll and HRIS environments.
• Experience supporting international payroll operations or Employer of Record (EOR) payrolls preferred.
• Knowledge of equity compensation, including Restricted Stock Units (RSUs), preferred.
• Certified Payroll Professional (CPP) certification preferred.