Senior Payroll Specialist

Talentify; Oak Creek (WI); Hybrid; USD 70,000 - 95,000; Full time

Job summary

Angel Align seeks a Senior Payroll Specialist to manage payroll for North American entities, including biweekly processing and collaboration with international EOR vendors. You will ensure compliance with federal, state, and local laws, and deliver labor cost analytics for budgeting and planning.

You will serve as a resource for employees, leadership, and cross-functional teams, driving data-driven payroll improvements while maintaining strict confidentiality.

Qualifications

• Bachelor's degree in Accounting, Business Administration, HR, or related field.
• 5+ years of payroll experience in a multi-state environment.
• Experience across multiple payroll and HRIS environments.

Responsibilities

• Administers end-to-end payroll processing for multiple entities and biweekly cycles.
• Coordinate payroll with international EOR providers and vendors.
• Ensure compliance with federal, state, and local payroll regulations.
• Provide payroll reporting, labor cost analysis, and budgeting support.
• Respond to employee payroll questions with clear explanations.
• Maintain payroll data accuracy across HRIS, payroll, benefits, and timekeeping.

Skills

Excel advanced

Payroll knowledge

Regulations interpretation

Analytical skills

Organization

Communication

Employee communication

Multitasking

Confidentiality

Collaboration

Process improvement

Education

Bachelor's degree

5+ years payroll experience

Multi-state payroll

HRIS experience

International payroll/EOR experience

Equity compensation knowledge (RSUs)

CPP certification (preferred)

Job description

Angel Align CORPORATE SUMMARY:

Smile matters.

Angelalign Technology Inc. (hereinafter referred to as the "Angel Aligner" or "we") is a global service provider of clear aligner technology, production and sales. Since founded in 2003, we have been working on developing high-tech products to bring beautiful smiles and confidence to people around the world.

Angelalign Technology Inc. (6699.HK) was listed on the HK exchange in June 2021. Over the past 20 years we maintain a productive corporate-academic partnership with many different orthodontists and universities around the world, and our R&D team has made tremendous breakthroughs in many fields, to ensure that Angel Aligner is at the cutting edge of technology and product development. Over 150 patents have been obtained in respect of processing, clear aligners, manufacturing and 3D printing technology. Now, we operate one of the largest 3D printing facilities in Asia and the first fully automated manufacturing facility for clear aligners in the region.

Since 2017, we have been the partner of National Sports Training Center, providing training supplements for National Team athletes. Close to one million patients have been treated with our aligners. This database of cases combined with advanced machined learning and comprehensive neural networks allow us to improve treatment outcomes and predictability for every patient.

We will forge ahead with the innovation-driven development strategy and give an impulse to the industrial development through advanced clear aligner materials, biomechanics, massive orthodontic database and artificial intelligence technology. We will continue to put the patient and the clinician first and work together with doctors to improve the efficiency and accuracy of tooth movement for the bettering of the orthodontic treatment experience and the brightest smiles.

Job Summary:

The Senior Payroll Specialist is responsible for the accurate and timely administration of payroll for multiple North American entities supporting Angel Aligner. This includes biweekly payroll processing for both commercial and manufacturing operations, coordinating payroll activities with international Employer of Record (EOR) providers, and ensuring compliance with federal, state, and local payroll regulations. The role also delivers critical reporting and labor cost analysis to support budgeting, compensation planning, and strategic decision-making.

This role serves as a trusted resource for employees, leadership, Finance, HR, payroll vendors, and benefit providers by providing guidance on payroll processes, deductions, taxes, and compensation programs. The specialist provides data-driven insights on labor costs and payroll metrics to support annual budgeting, salary adjustments, and compensation reviews, while maintaining the highest level of accuracy and confidentiality.

Location: WI/California on site or US remote (combination)

Essential Duties & Responsibilities:

• Administers end-to-end payroll processing for commercial and manufacturing operations. Manages employee data entry and maintenance, including rates, salaries, commissions, bonuses, leave, and status changes, and ensures accurate processing of salaries, benefits, garnishments, taxes, and other deductions. Prepares off-cycle payments such as bonuses, commissions, adjustments, corrections, equity events, and final pay.
• Ensures compliance with federal, state, and local payroll, wage and hour laws including complex payroll requirements in states such as CA/CO/IL/NY, etc.
• Facilitates internal and external audits by maintaining and providing accurate payroll records and documentation.
• Performs payroll reconciliations, validates payroll funding, and reviews payroll data for completeness and accuracy across HRIS, payroll, benefits, and timekeeping systems. Prepares, reconciles, and maintains payroll records, reports, and developing labor cost analysis for leadership.
• Provides payroll data for accounting entries and financial reporting to support data-driven decision-making. Provides analytical and data support for annual budgeting, salary planning and adjustment cycles and special projects.
• Coordinates payroll activities with international Employer of Record (EOR) providers supporting professionals in Canada and Costa Rica. Partners with payroll providers, benefit vendors, third-party administrators, HR, and Finance in US and the headquarter to research and resolve payroll discrepancies.
• Coordinate enrollment, claim processing, vendor coordination for benefits programs.
• Serves as the primary payroll resource for employees by researching issues, answering questions, and explaining deductions and tax withholdings. Supports the Global Compensation team by processing equity compensation transactions (RSUs), including tax withholding, payroll reporting, and employee communication.
• Develops and maintains payroll procedures and documentation to support internal controls, business continuity, and cross-functional training. Continuously evaluates payroll processes and recommends improvements to enhance accuracy, efficiency, compliance, and the employee experience.

Skills and Abilities:

• Advanced Microsoft Excel skills including pivot tables, lookups, data validation, reconciliation, and payroll reporting.
• Strong knowledge of payroll administration, including payroll taxes, garnishments, benefit deductions, wage and hour laws, and payroll accounting principles.
• Ability to interpret and apply federal, state, and local payroll regulations.
• Strong analytical and problem-solving skills with the ability to research and resolve complex payroll issues.
• Excellent organizational skills with exceptional attention to detail and accuracy.
• Excellent customer service, interpersonal, and written and verbal communication skills.
• Ability to explain payroll, tax withholding, and benefit deductions to employees with varying levels of financial knowledge.
• Ability to manage multiple priorities, meet strict deadlines, and adapt to changing business needs.
• Ability to maintain confidentiality and exercise discretion when handling sensitive employee and compensation information.
• Ability to collaborate effectively with Human Resources, Finance, payroll vendors, benefit providers, and cross-functional teams.
• Demonstrated initiative with a continuous improvement mindset and the ability to identify opportunities that enhance payroll operations, compliance, and the employee experience.

Education and Qualifications:

• Bachelor's degree in Accounting, Business Administration, Human Resources, or related field required.
• Five or more years of payroll experience in a multi-state environment.
• Experience processing payroll across multiple legal entities.
• Experience working with multiple payroll and HRIS environments.
• Experience supporting international payroll operations or Employer of Record (EOR) payrolls preferred.
• Knowledge of equity compensation, including Restricted Stock Units (RSUs), preferred.
• Certified Payroll Professional (CPP) certification preferred.