Senior Payroll Specialist

Catalyst Kids; Morgan Hill (CA); Hybrid; USD 40,000 - 61,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) plan

Employee Assistance Program

Paid vacation

Sick time

Holidays

Discounted childcare

Calm app access

Tickets at Work discounts

Job summary

Catalyst Family Inc. in Morgan Hill, CA is seeking a Sr. Payroll Specialist to ensure timely and accurate payroll for employees, perform high level audits of time and attendance, and provide detailed accounting data to Finance.

The role supports internal and external audits and requires strong data-entry and attention to detail. The position is full time with a hybrid schedule (minimum 4 days in office) and offers comprehensive benefits including medical, dental, vision, 401(k), EAP, paid time

Qualifications

• 5+ years of experience in Payroll, HR Systems or HR data entry.
• High School Diploma or equivalent.
• AA Degree in Accounting preferred.
• Strong data entry skills and attention to detail.

Responsibilities

• Serve as main payroll representative for employees in specified departments.
• Review and audit Time & Attendance data for errors.
• Resolve payroll warnings and errors in the system.
• Process termination pay for off-boarding employees.
• Prepare payroll data for GL, journal entries and vacation liabilities.
• Ad-hoc reporting and audit support.

Skills

Attention to detail

Time management

Customer service

Verbal and written communication

Education

High School Diploma

AA Degree in Accounting

Tools

MS Office

Job description

• Pay or shift range: $29.30 USD to $43.95 USD Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

The Sr. Payroll Specialist collects and responds to both manual and system generated data to ensure all employees are paid appropriately and timely. In addition, the Sr. Payroll Specialist will perform high level audits of system generated and automated time & attendance transactions, provides detailed and summary level accounting data to the Finance department and supports both internal and external ad-hoc audit and report requests.

Key Responsibilities:

Main payroll representative for employees working in specified departments.

Review and Audit for errors or inconsistencies in Time & Attendance data.

Follow-up with Employees and Managers as required for necessary corrections to Time & Attendance data.

Review and resolve system generated payroll warnings and/or errors.

Process termination pay for off-boarding employees.

Self-audit and audit of other Payroll team data entries & calculations.

Manage LOA pay integration for employees working in specified departments.

Prepare and provide to Finance Payroll GL, Journal Entry, Cash Requirements and Vacation liability data.

Ad-hoc reporting, analysis and internal/external audit support such as quarterly EDD Benefit audit reports, Multiple Worksite reporting.

Required Qualifications:

High School Diploma or equivalent.

5+ years' experience in Payroll, HR Systems or HR functions and data entries of varied functions.

Preferred Qualifications:

AA Degree in Accounting.

Basic knowledge and understanding of Wage and Tax Laws in relation to payroll function.

Excellent data entry skills in terms of speed and accuracy and working knowledge of common office software.

High attention to detail.

Ability to prioritize, multi-task and work within a tight time schedule.

Customer Service Orientation.

High energy, enthusiasm and commitment towards the mission, goals and values of Catalyst and HR.

Excellent verbal and written communication skills through multiple vehicles and with a variety of stakeholders.

Demonstrated effective problem-solving skills.

Positive emotional intelligence and business maturity.

Ability to handle multiple tasks simultaneously.

High degree of initiative; must be able to work independently and be a self-starter.

Working Conditions:

• Generally pleasant working conditions.
• Less than 50% of daily assignments involve prolonged physical effort.

Shift Type: Full Time, Hybrid (minimum 4 days in office)

What We Offer:

• Medical, Dental, and Vision Benefits
• 401(k) Retirement plan and Employee Assistance Program (EAP)
• Personal Health Advocate
• Paid vacation, sick time, and holidays
• Discounted childcare
• Access to the Calm app
• Tickets at Work employee discounts

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.