Payroll Specialist

Catalyst Family Inc.; Morgan Hill (CA); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Benefits

401(k) Retirement plan and EAP

Personal Health Advocate

Paid vacation, sick time, and holidays

Discounted childcare

Calm app access

Tickets at Work discounts

Job summary

Catalyst Family Inc. in Morgan Hill, CA is seeking a Payroll Specialist to ensure accurate payroll processing and serve as the primary contact for payroll inquiries. The role requires a minimum of 3 years in payroll/HR or related data entry with knowledge of wage and tax laws.

The position is full-time with a hybrid schedule (minimum 4 days in office). We offer comprehensive benefits and a supportive work environment focused on employee satisfaction and operational efficiency.

Qualifications

• High School Diploma required.
• Preferred AA degree in Accounting, HR or general business.
• Minimum 3 years' experience in payroll, HR, Accounting or related data entry.
• Basic knowledge of Wage and Tax Laws as related to payroll.

Responsibilities

• Review time data for missing information or errors.
• Rectify data discrepancies by contacting supervisors and managers.
• Enter approved payroll corrections for prior pay adjustments.
• Calculate retroactive payments and manual adjustments as necessary.
• Process termination pays and coordinate with HR on leaves of absence.
• Maintain payroll records for wage and tax reporting.
• Answer employee questions about pay and accruals.
• Perform self-audit and audit of others' payroll entries.
• Other duties as assigned.

Skills

Data entry

Attention to detail

Customer service

Time management

Education

High School Diploma

AA degree in Accounting, HR or general business

Tools

Office software

Job description

Description

The Payroll Specialist plays a critical role in ensuring accurate and timely processing of employee payroll. The position will serve as the primary point of contact for payroll-related inquiries, resolve discrepancies, and maintain up-to-date knowledge of payroll laws and best practices. By ensuring the integrity and accuracy of payroll data, the Payroll Specialist supports the organization's commitment to employee satisfaction and operational efficiency.

Essential Job Functions

• Review time data for missing information or errors
• Contact supervisors and managers to correct missing, inconsistent or inaccurate data and rectify problems as a result of the audit.
• Corrects errors identified in the audit.
• Perform self-audit and audit of other Payroll staff’s entries.
• Enter approved payroll corrections for prior pay adjustments
• Calculates retroactive payments and manual adjustments as necessary
• Process termination pays, either through the system or manually.
• Coordinate with HR on payment of employees on Leave of Absence.
• Ensures accurate accrual records conducting research, historical review, and corrections as needed for employee inquiries.
• Maintains payroll records for internal requirements and government wage and tax reporting.
• Answer employees’ questions in relation to their paycheck and accruals.
• Other duties as assigned

Education and Experience

Education

• High School Diploma required
• PREFERRED: AA degree in Accounting, HR or general business or equivalent experience
  

Experience

• Minimum 3 years' experience in payrool, HR, Accounting or customer service functions and data entries of varied functions

Other Qualifications

• Basic knowledge and understanding of Wage and Tax Laws in relation to payroll function.
• Excellent data entry skills in terms of speed and accuracy and working knowledge of common office software.
• High attention to details.
• Ability to prioritize, multi-task and work within a tight time schedule.
• Customer Service Orientation.
• High energy, enthusiasm and commitment towards the mission, goals and values of Catalyst Family and HR.

Shift Type:Full Time, Hybrid (minimum 4 days in office)

What We Offer:

• Medical, Dental, and Vision Benefits
• 401(k) Retirement plan and Employee Assistance Program (EAP)
• Personal Health Advocate
• Paid vacation, sick time, and holidays
• Discounted childcare
• Access to the Calm app
• Tickets at Work employee discounts

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.