Senior Payroll & Grants Accountant

Nicolet College; Rhinelander (WI); On-site; USD 72,000 - 82,000; Full time

Benefits offered by this job

Health insurance

Vacation & paid time off

Retirement plan

HSA contribution

Dental insurance

Vision insurance

Life insurance

Disability insurance

Wellness programs

Professional development

Job summary

Nicolet College on Rhinelander campus seeks a Payroll & General Accountant to manage biweekly payroll, grant accounting, and general ledger activities. You will ensure compliance with GAAP, support financial reporting, and provide expert guidance in payroll and grants within the college ERP.

Reporting to the Controller, you will maintain internal controls, assist audits, and back up other Business Office functions as needed.

Qualifications

• Advance knowledge of payroll administration, payroll, tax regulations, and payroll accounting.
• Through knowledge of generally accepted accounting principles (GAAP), governmental accounting, and accounting.
• Knowledge of accounting principles, Uniform Guidance (2 CFR Part 200), and financial reporting requirements.
• Knowledge of purchasing requirements, audit procedures, internal controls and state and federal reporting requirements.
• Knowledge of Microsoft applications, particularly Excel, and financial ERP systems such as Ellucian Colleague.
• Strong analytical, organizational problem-solving skills.
• Ability to maintain confidentiality, exercise sound judgement, demonstrate ethical conduct.
• Ability to organize work, establish priorities, and consistently meet deadlines.
• Ability to communicate effectively and in writing, with faculty, staff, students, auditors, agencies, and the public.
• Ability to interpret and apply accounting standards, policies, procedures, and regulations.
• Commitment to continuous improvement identifying opportunities to improve processes.
• Ability to contribute effectively as a member of the Business Office Team.

Responsibilities

• Process bi-weekly payroll, ensuring accuracy, completeness, and timely submission.
• Review and reconcile payroll data prior to processing and prepare payroll related reports.
• Prepare journal entries and reconcile payroll-related general ledger accounts.
• Maintain employee payroll, process employee payroll within the ERP system.
• Administer Wisconsin Retirement System (WRS) enrollment eligibility, reporting, contribution submissions, and annual reconciliation.
• Coordinate payroll tax reporting, annual W-2 processing, and other required payroll filing.
• Coordinate the annual Worker' Compensation payroll and assist with external audit requests.
• Provide support to supervisors regarding time reporting, leave reporting, and payroll procedures.
• Maintain payroll procedures and internal controls.
• Track, monitor, and account for federal and other funding.
• Prepare and submit grant reimbursement requests and required financial reports.
• Prepare and reconcile journal entries and budget amendments related to grant activity.
• Collaborate closely with Grants Coordinator to ensure compliance with grant financial reporting requirements and applicable regulations.
• Prepare and post journal entries.
• Perform monthly account reconciliations, including bank accounts, balance sheet accounts, and other assigned general ledger accounts.
• Assist with month end and year end closing processes.
• Prepare financial reports, schedules, and supporting documentation.
• Assist with annual financial preparation and audits and discrepancies.
• Maintain accurate accounting records and supporting documentation.
• Maintain effective internal accounting controls and recommend improvements.
• Assist with implementation of financial processes.
• Assist with special projects as needed.
• Serve as back up for other Business areas.

Skills

Payroll administration

GAAP knowledge

Government accounting

Financial reporting

Internal controls

Excel / ERP

Analytical skills

Confidentiality

Communication

Education

Bachelor's degree in accounting

Associate’s degree with comparable experience

Tools

Ellucian Colleague

Microsoft Excel

ERP systems

Job description

Nicolet College on Rhinelander campus seeks a Payroll & General Accountant to manage biweekly payroll, grant accounting, and general ledger activities. You will ensure compliance with GAAP, support financial reporting, and provide expert guidance in payroll and grants within the college ERP.

Reporting to the Controller, you will maintain internal controls, assist audits, and back up other Business Office functions as needed.