Senior Payroll Coordinator

Ardent Health Services; Brentwood (TN); On-site; USD 55,000 - 75,000; Full time

Job summary

Ardent Health Services in Brentwood, TN, is seeking a Senior Payroll Coordinator responsible for all payroll functions. This includes processing timesheets, maintaining payroll records, and responding to employee inquiries regarding payments.

The ideal candidate will have over 4 years of payroll experience and familiarity with payroll software such as Lawson and Kronos. Strong communication and analytical skills are essential for managing complex payroll processes and meeting tight deadlines.

Qualifications

• High School Diploma.
• 4+ years of payroll experience.
• Hands-on experience with payroll software/HRIS.

Responsibilities

• Conduct full end-to-end payroll processing for staff.
• Check payroll information for accuracy.
• Answer payroll-related questions from employees.
• Maintain records for annual audits.

Skills

Accurate and efficient service under deadlines

Multi-state payroll systems knowledge

Knowledge of federal and state tax laws

Interpersonal and communication skills

Education

High School Diploma

4+ years of payroll experience

Tools

Lawson

Kronos

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Overview

Ardent Health is a leading provider of healthcare in growing mid‑size urban communities across the U.S. With a focus on people and investments in innovative services and technologies, Ardent is passionate about making healthcare better and easier to access. Through its subsidiaries, Ardent delivers care through a system of 30 acute care hospitals, 24,000+ team members and more than 280 sites of care with over 1,800 affiliated providers across six states.

Position Summary

The Senior Payroll Coordinator will be responsible for all payroll related functions and provide support to all payroll related needs for the organization. The Senior Payroll Coordinator responsibilities include processing timesheets, updating payroll records and answering employee questions about payments.

Responsibilities

• Full end to end payroll processing to ensure the accurate processing of wage payments to exempt and nonexempt staff
• Process attendance records and other documents (e.g. W‑2 and tax forms)
• Check payroll information for accuracy and ensure all relevant paperwork is in order
• Coordinate with HR about changes in payroll (e.g. terminations, new hires)
• Oversee electronic payments and distribution of payroll checks
• Process other financial compensations or deductions (e.g. annual bonuses, severance pay, taxes, worker’s compensation)
• Answer payroll‑related questions from employees
• Interacts with internal and external auditors; provides access to payroll and other related records as required
• Maintains records for annual workers compensation audits
• Audits and maintains sick/annual leave records for all eligible employees
• Compiles and maintains data necessary to calculate and process payments for annual/sick leave payoff upon termination
• Processes termination documents and final checks
• Sorts, prioritizes, reviews for accuracy and processes incoming payroll/personnel documents
• Complete calendar year‑end processing of payroll, including supplemental payrolls, W‑2 and other tax forms

Qualifications

Education & Experience

• High School Diploma
• 4+ years of payroll experience
• Hands‑on experience with payroll software/HRIS; Lawson and Kronos system experience preferred
• Experience in Microsoft tools required: Outlook, Word, Excel

Knowledge, Skills & Abilities

• Ability to provide accurate and efficient service under the stress of constant deadlines
• Knowledge of high‑volume, multi‑state payroll systems, processes, and procedures
• Knowledge of public institution personnel/payroll practices and procedures
• Knowledge and understanding of payroll documentation procedures and requirements
• Skill in the use of personal computers and related software applications
• Ability to analyze and solve problems
• Knowledge of federal and state tax laws
• Ability to understand and process complex paperwork
• Knowledge of procedures and standards for check processing
• Strong interpersonal and communication skills
• Ability to audit and maintain financial records