Senior Payroll & Compliance Specialist

Babylist; United States; Remote; USD 93,000 - 124,000; Full time

Benefits offered by this job

Company-paid medical, dental, and vis…

Job summary

Babylist is seeking a U.S.-based payroll and compliance professional to own the U.S. compliance calendar, manage weekly and bi-weekly payroll for a large hourly workforce, and audit pre-process registers with our payroll partner.

You will design internal controls, lead the annual 'Compliance Refresh' and policy reviews, and build automation to streamline payroll processes while ensuring accurate multi-state payroll and adherence to CA/NY laws.

Qualifications

• 5–8 years of payroll and compliance experience.
• 3+ years running multi-state U.S. payroll.
• Experience with Paylocity for multi-state payroll.
• Owns a compliance calendar covering reporting and testing.
• California or New York employment law knowledge a strong plus.
• Ability to convert legal redlines into policies.
• Proven ability to improve processes and create SOPs.
• Strong communication skills to explain payroll and compliance details.

Responsibilities

• Own the U.S. compliance calendar.
• Run weekly and bi-weekly payroll cycles.
• Audit pre-process registers and resolve discrepancies with payroll partner.
• Conduct background check reviews and quarterly health exclusion checks.
• Lead the annual 'Compliance Refresh' and policy reviews.
• Design internal controls and maintain an evidence trail.
• Build and test automation to improve payroll processes.

Skills

Payroll compliance

Multi-state payroll

HRIS Paylocity

Policy development

SOP creation

Communication skills

Tools

Paylocity

Job description

About:

• Own and manage the U.S. compliance calendar for payroll and compliance obligations.
• Run two payroll cycles, weekly and bi-weekly, handling changes for a large hourly workforce.
• Audit pre-process registers before funding and resolve discrepancies with payroll partner.
• Own the U.S. compliance calendar through annual filings and legislative changes.
• Conduct background check reviews and quarterly health exclusion checks.
• Lead the annual 'Compliance Refresh' and partner on policy reviews.
• Design internal controls for payroll and compliance, maintaining an evidence trail.
• Build and test automation to improve payroll processes.

Experience:

• 5–8 years of experience in payroll and compliance, including 3+ years running multi-state U.S. payroll.
• Experience with enterprise HRIS like Paylocity for multi-state payroll.
• Experience owning a compliance calendar covering various reporting and testing requirements.
• Direct experience with California or New York employment law is a strong plus.
• Ability to convert legal redlines into practical policies.
• Proven ability to improve processes and create SOPs.
• Strong communication skills to explain payroll and compliance details.

Salary and Perks:

Pay range: $93K - $124K

• Company-paid medical, dental, and vision insurance.
• Retirement savings plan with company matching and flexible spending accounts.
• Generous paid parental leave and PTO.
• Winter Wonder Week - paid week off at the end of the year.
• Remote work stipend.
• Perks for physical, mental, and emotional health, parenting, childcare, and financial planning.

About Babylist:

The trusted platform for millions of growing families, with products and services across health, media, and commerce.