Senior Payroll & Benefits Specialist

Vaco LLC; Phoenix (AZ); Remote; USD 80,000 - 100,000; Full time

Benefits offered by this job

Fully remote opportunity

Increased visibility and impact

Collaborative leadership culture

Cross-functional exposure

Job summary

Vaco is seeking a Sr. Payroll & Benefits Specialist to lead full-cycle payroll and benefits administration across multiple states. This fully remote role offers stability and the opportunity to gain increased visibility within a growing organization.

You will collaborate with Finance and HR, ensure regulatory compliance, administer medical/dental/vision, 401(k), and open enrollment, and drive process improvements while supporting audits and payroll reporting.

Qualifications

• 7-10+ years of progressive payroll and benefits administration experience.
• Full-cycle, multi-state payroll experience.
• Strong benefits administration experience.
• Tax compliance experience.
• CPP or CEBS certification strongly preferred.
• Experience with BambooHR Payroll or similar HRIS/payroll systems.
• Advanced Excel skills and payroll reporting capabilities.

Responsibilities

• Process and validate bi-weekly multi-state payroll accurately and on schedule.
• Manage payroll-related activities including bonuses, commissions, reimbursements, garnishments, and off-cycle payrolls.
• Ensure compliance with federal, state, and local payroll regulations.
• Coordinate payroll activities related to employee onboarding and terminations.
• Administer employee benefit programs including medical, dental, vision, disability, life insurance, and retirement plans.
• Support annual open enrollment activities and employee benefit inquiries.
• Review and reconcile benefit carrier invoices and payroll deductions.
• Assist with payroll, benefit, and 401(k) audits.
• Respond to payroll tax notices and support tax compliance activities.
• Prepare payroll reporting and analysis for Finance and HR.
• Identify opportunities for process improvements and implementation of best practices.

Skills

Full-cycle payroll

Benefits administration

Tax compliance

Advanced Excel

Multi-state payroll

HRIS/payroll systems

Tools

BambooHR Payroll

Job description

Vaco is seeking a Sr. Payroll & Benefits Specialist!

What stands out about this role?

• Fully remote opportunity with a stable and growing organization
• Opportunity to step into an upgraded role with increased visibility and impact
• Incredible leadership team and collaborative culture
• Cross-functional position partnering closely with Finance, HR, and employees across the organization

Responsibilities include:

• Process and validate bi-weekly multi-state payroll accurately and on schedule
• Manage payroll-related activities including bonuses, commissions, reimbursements, garnishments, and off-cycle payrolls
• Ensure compliance with federal, state, and local payroll regulations
• Coordinate payroll activities related to employee onboarding and terminations
• Administer employee benefit programs including medical, dental, vision, disability, life insurance, and retirement plans
• Support annual open enrollment activities and employee benefit inquiries
• Review and reconcile benefit carrier invoices and payroll deductions
• Assist with payroll, benefit, and 401(k) audits
• Respond to payroll tax notices and support tax compliance activities
• Prepare payroll reporting and analysis for Finance and HR
• Identify opportunities for process improvements and implementation of best practices

Requirements:

• 7-10+ years of progressive payroll and benefits administration experience
• Full-cycle, multi-state payroll experience
• Strong benefits administration experience
• Tax compliance experience
• CPP or CEBS certification strongly preferred
• Experience with BambooHR Payroll or similar HRIS/payroll systems
• Advanced Excel skills
• Strong knowledge of payroll laws, taxation, and benefits administration
• Must be able to work Arizona business hours

Salary:

$80K-$100K