Senior Payroll Analyst

Harvard Resource Solutions LLC; Southfield (MI); On-site; USD 70,000 - 85,000; Full time

Job summary

Harvard Resource Solutions LLC in Michigan is seeking a Union Payroll Analyst to manage certified payroll reporting for a national construction client. The role requires coordinating with unions across multiple states and ensuring full compliance with Davis-Beacon Act standards.

The ideal candidate will have experience with certified payroll systems, extensive use of Excel, and familiarity with union CBAs and reporting portals. Onsite, full-time position with competitive salary and benefits.

Qualifications

• Education: HS Diploma or equivalent required; Associate’s degree in Accounting is a major plus.
• Skills with multi-state “Certified” union payroll processing utilizing multiple unions.
• Experience filing union reporting using software and portals.
• Knowledge of Davis-Beacon Act and prevailing wage laws.
• Interpreting and administering union CBAs.
• Strong attention to detail in high-volume payroll.

Responsibilities

• Take full responsibility for managing certified payroll reporting for commercial projects across states.
• Serve as liaison for union representatives on CBA, pension, benefits reporting, Form 5500, and audits.
• Collaborate with project managers to resolve labor compliance issues (US & Canada).
• Review classifications, apply prevailing wage data, update wage determinations.
• Pull labor hours and data to prepare reports via portals and Excel forms.
• Ensure union reports/payments are submitted by the 10th and 15th monthly deadlines.
• Reconcile payroll data to union remittance forms and correct discrepancies.
• Track OSHA labor hours and maintain compliance schedules.

Skills

Union payroll processing (multi-state)

Davis-Beacon Act knowledge

Excel proficiency

Data extraction/migration

AI literacy (ChatGPT)

Compliance reporting

Collaboration with senior management

Education

HS Diploma or equivalent

Associate’s degree in Accounting (plus)

Tools

LCP Tracker

Mwraps

Mworks

WrapX

Kapirnick

Skillsmart

Elations

Job description

VENTEON and Harvard Resource Solutions are hiring a Union Payroll Analyst to support a national construction company. You will assist the payroll department in the processing of “Certified” union payroll as well as have full responsibility for union compliance reporting and tracking.

POSITION TYPE: Full time, Direct Hire. Onsite position. Work Hours: Early start time of 6:30 or 7:00 AM is required. PAY: $70,000 - $85,000 annual plus benefits based on education and years of directly relevant experience.

Requirements of the Union Payroll Analyst:

• Education: HS Diploma or equivalent is required. Associate’s degree in Accounting would be major plus.
• Skills with multi state “Certified” union payroll processing utilizing multiple unions is required.
• Prior experience filing all types of union reporting using software and portals.
• Working knowledge of the Davis-Beacon Act and prevailing wage laws. Experience looking up prevailing wages.
• Direct experience interpreting and administering union collective bargaining agreements (CBA’s).
• Strong attention to detail and ability to manage complex payroll data accurately.
• Person who has worked in a high-volume, busy work environment.
• Technically savvy individual who can pull and move data between reporting systems. Experience using Excel spreadsheets. Skills in any of these types of labor compliance systems: LCP Tracker, Mwraps, Mworks, WrapX, Kapirnick, Skillsmart, or Elations. Basic knowledge in AI technology such as ChatGPT.

Duties of the Union Payroll Analyst:

• Highly visible position interfacing directly with senior level management.
• Take full responsibility for managing the certified payroll reporting for commercial construction projects in multiple states.
• Serve a primary liaison union representative regarding collective bargaining agreements, pension and benefit reporting, Form 5500 documentation and labor compliance audits.
• Collaborate with project managers and field teams to resolve labor compliance issues related to Union Administration (U.S. & Canada).
• Review employee classifications. Research and apply prevailing wage data. Maintain and update wage determinations, classifications, and fringe benefit rates.
• Pull labor hours and data from the payroll system to prepare and submit union reports through union-specific online portals and Excel-based reporting forms, in accordance with each union’s reporting requirements ensuring complete compliance with the Davis-Beacon Act.
• Ensure all union reports and payments are completed accurately and submitted by required deadlines (10th and 15th of each month).
• Reconcile payroll data to union remittance forms, identifying discrepancies and ensuring accurate benefit contributions.
• Track and update OSHA labor hours
• Maintain detailed union tracking and compliance schedules to support project reporting and audit.