Senior Payroll Analyst

MDVIP; Boca Raton (FL); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) retirement plan

Paid time off

Job summary

MDVIP, a national leader in personalized healthcare, seeks a Senior Payroll Analyst to manage multi-state payroll operations and ensure compliance across federal, state, and local regulations. The role partners with HR, Finance, and external vendors to optimize processes, strengthen controls, and enhance the employee experience.

Ideal candidates will have deep payroll knowledge, strong analytical skills, and a track record of solving complex issues with scalable solutions in a dynamic

Qualifications

• 5–7 years of progressive payroll experience across multi-state operations.
• Advanced knowledge of federal, state, and local payroll tax regulations and wage/hour laws.
• Experience with payroll reconciliations, audits, and complex reporting.

Responsibilities

• Lead end-to-end semi-monthly payroll processing for a multi-state employee population, ensuring regulatory compliance.
• Perform advanced payroll audits, reconciliations, and variance analyses to identify discrepancies.
• Analyze payroll data and trends, delivering actionable insights to HR, Finance, and leadership.
• Serve as the payroll SME for complex matters, tax issues, configurations, and compliance questions.
• Manage payroll-related projects including system enhancements, implementations, and process improvements.
• Maintain and improve payroll controls, policies, and documentation for compliance and excellence.
• Collaborate with Accounting and Finance on accruals, GL reconciliations, and month-end close.

Skills

Payroll compliance

Analytical reporting

Advanced Excel

Stakeholder management

Education

CPP certification

Tools

UKG

Workday

ADP

Paylocity

Job description

Description

MDVIP: Transforming Primary Care, One Patient at a Time
MDVIP is a national leader in personalized healthcare, empowering over 425,000 members to achieve their health and wellness goals through a network of more than 1,400 concierge primary care physicians. Our program emphasizes preventive medicine, offering comprehensive screenings, advanced diagnostics, and individualized wellness plans. Recognized as a Great Place to Work® since 2018, MDVIP is committed to excellence in patient care and employee satisfaction.

Position Summary

MDVIP is seeking an experienced Senior Payroll Analyst to join our growing team. This role is responsible for the accurate and timely administration of multi-state payroll operations while serving as a subject matter expert in payroll compliance, reporting, audits, and process optimization. The Senior Payroll Analyst will partner closely with Human Resources, Finance, Accounting, and external vendors to ensure payroll accuracy, strengthen internal controls, drive operational efficiencies, and enhance the overall employee experience.

The ideal candidate possesses deep knowledge of payroll regulations, strong analytical capabilities, and the ability to identify trends, solve complex payroll issues, and recommend scalable solutions in a dynamic business environment.

Key Responsibilities

• Lead the end-to-end processing of semi-monthly payroll for a multi-state employee population, ensuring compliance with all federal, state, and local regulations.
• Perform advanced payroll audits, reconciliations, and variance analyses to identify discrepancies and ensure payroll accuracy.
• Analyze payroll data and trends, providing actionable insights and recommendations to HR, Finance, and leadership teams.
• Serve as the primary payroll subject matter expert for complex payroll matters, tax issues, system configurations, and compliance questions.
• Manage payroll-related projects, including system enhancements, implementations, process improvements, and testing initiatives.
• Develop, maintain, and improve payroll controls, policies, procedures, and documentation to support operational excellence and compliance.
• Partner with Accounting and Finance teams on payroll accruals, general ledger reconciliations, labor reporting, and month-end close activities.
• Review and validate employee transactions, including new hires, terminations, promotions, bonus payments, commissions, stock transactions, and retroactive adjustments.
• Ensure compliance with wage and hour laws, taxation requirements, ACA reporting, garnishments, and other regulatory requirements.
• Support internal and external audits by preparing documentation, responding to inquiries, and implementing corrective actions when needed.
• Lead year-end payroll activities, including W-2 administration, tax reporting, and compliance filings.
• Create and maintain payroll dashboards, reports, and metrics to support business decision-making.
• Mentor junior payroll team members and provide guidance on payroll processes and best practices.
• Identify opportunities for automation and process optimization to improve accuracy, efficiency, and employee satisfaction.

Key Competencies

• Advanced payroll administration and compliance expertise.
• Strong analytical, reporting, and problem-solving skills.
• Ability to interpret complex payroll regulations and business requirements.
• Exceptional attention to detail and accuracy.
• Advanced Excel and data analysis capabilities.
• Process improvement and project management mindset.
• Strong communication and stakeholder management skills.
• Ability to handle confidential information with discretion and professionalism.
• Continuous improvement and customer-service orientation.

Requirements

Required Qualifications

• Minimum 5-7 years of progressive payroll experience, including experience supporting multi-state payroll operations.
• Advanced knowledge of federal, state, and local payroll tax regulations, wage and hour laws, and employment compliance requirements.
• Experience preparing payroll reconciliations, audits, and complex payroll reporting.
• Proficiency with payroll systems, HRIS platforms, and timekeeping systems.
• Advanced Microsoft Excel skills, including pivot tables, lookups, formulas, and data analysis.
• Demonstrated experience identifying process improvements and implementing payroll best practices.
• Strong collaboration skills with Finance, Accounting, HR, and external vendors.

Preferred Qualifications

• Certified Payroll Professional (CPP) certification strongly preferred.
• Experience with UKG, Workday, ADP, Paylocity, or similar enterprise payroll systems.
• Experience supporting payroll in a healthcare, PE-backed, or multi-entity organization.
• Experience with payroll system implementations, integrations, or optimization initiatives.
• Knowledge of SOX controls, internal audits, and payroll governance practices.
• Experience developing payroll metrics, dashboards, and executive reporting.

Why Join MDVIP?

• Be part of a mission-driven organization leading innovation in personalized healthcare.
• Drive transformation and growth in a dynamic, fast-paced environment.
• Competitive compensation: attractive base salary complemented by performance-based incentives for eligible roles.
• Comprehensive benefits: health, dental, vision insurance, and retirement plans.
• Professional development: access to ongoing training and leadership development programs.
• Positive work environment: consistently recognized as a Great Place to Work®, fostering a culture of collaboration and excellence.

MDVIP is an Equal Opportunity Employer

and is committed to fostering an inclusive and diverse workplace. We welcome applicants of all backgrounds and do not discriminate based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other protected status. We believe that diversity and inclusion drive innovation and strengthen our company culture.

If you require accommodation during the application or interview process, please let us know, and we will be happy to assist.

Pay Transparency: Our compensation reflects the cost of labor across appropriate US geographic markets. Pay is based on several factors including but not limited to market location and may vary depending on job-related knowledge, skills, and education/training and a candidate's work experience. Hired applicants are offered annual incentive compensation programs, subject to applicable eligibility requirements. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company's performance. The company offers the following benefits for this position, subject to applicable eligibility requirements. Medical/prescription drug coverage, Dental coverage, Vision coverage, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Basic and Supplemental Life Insurance & Accidental Death and Dismemberment, Disability Income Protection Plan, Employee Assistance Program, 401(k) retirement program, Vacation, Paid Holidays and Personal time, Paid Sick and Family and Medical Leave time as required by law.