Senior Payroll Administrator

Stanley-Consultants; Muscatine (IA); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health Insurance

Paid Time Off

Paid Holidays

Parental Leave

Tuition Assistance

Job summary

Stanley Consultants, a global engineering firm, is seeking a Senior Payroll Administrator in Muscatine, IA. This hybrid role (after 90 days) supports domestic and international payroll, ensures accuracy, maintains records, and collaborates with HR, IT, and vendors to uphold security and compliance.

You will handle tax reporting, W-2 processing, and year-end tasks while maintaining confidentiality and delivering timely payroll services.

Qualifications

• Education: Associate or bachelor’s degree in a relevant field preferred.
• Experience: Minimum 5 years of payroll experience (UKG a plus).
• Skills: Knowledge of payroll tax requirements, confidentiality, and effective communication.

Responsibilities

• Process domestic and international payroll accurately and timely.
• Maintain payroll records and reconcile W-2 information.
• Coordinate with HR, IT, and vendors to ensure security and controls.
• Respond to inquiries and support audits and reports.

Skills

Payroll regulations

Payroll systems

HIPAA compliance

Diplomacy

Attention to detail

Multitasking

Communication

Education

Associate/Bachelor

Tools

UKG

Job description

Stanley Consultants is an award-winning and industry-leading global consulting engineering firm, with an unmatched commitment to culture, values, and ethics. We are dedicated to client experience and solve the most complex challenges to create a sustainable, connected, and enriched world for all. As the world changes, Stanley strategically evolves with it, integrating the latest technology, innovation, and resiliency practices.

With over a century of experience serving the energy, federal government, transportation, and water sectors, we have helped improve lives and shape the infrastructure systems that connect us. As an employee-owned organization with a People First approach, we stand apart from other engineering consulting and services firms. At Stanley, your voice counts, your growth matters, and your success is our success.

Stanley Consultants offers flexible work options, competitive pay and great benefits, a strong sense of community, and the chance to build a meaningful, long-term career!

Job title - Senior Payroll Administrator

Location - Muscatine, IA

Job type - Hybrid (after 90 days)

Requisition ID - 11295

Job Summary:

The Senior Payroll Administrator works closely with and under the direction of the Payroll Supervisor to perform all activities necessary to ensure accurate and timely processing of domestic and international payroll.

• Maintains related payroll records.
• Reviews tax reports and voluntary deduction reports.
• Processes involuntary deductions such as levies and garnishments.
• Documents and updates procedures, as needed.
• Prepares special reports for management, members, and auditors.

What You Will Be Doing:

• Ensures timely and accurate processing of domestic and international payroll in accordance with applicable labor regulations, payroll requirements, and standard accounting principles.
• Works with Information Technology, Human Resources, Finance & Accounting, and third-party vendors to ensure appropriate security protocols and controls are maintained for payroll and pay-related systems, as directed.
• Provides guidance to management regarding payroll practices related to the Fair Labor Standards Act (FLSA), W-2 reporting, and other applicable payroll requirements.
• Processes calendar and fiscal year-end reports and reconciles W-2 information to ensure accuracy.
• Documents payroll processing discrepancies and maintains clear records of reconciliations, corrections, and adjustments.
• Works with the Human Resources department to coordinate payroll-related details for member leaves of absence, including FMLA or other unpaid leaves.
• Processes wage garnishments, pay levies, and other involuntary court-ordered payments in a timely manner, including required reporting to applicable state offices or jurisdictions, and assists members with general questions regarding the process.
• Works with current pay vendor to resolve technical issues with payroll processing system and resolves discrepancies resulting from glitches or malfunction of the system.
• Assists with general questions related to payroll, leave accruals, wage deductions, and other payroll-related matters.
• Conducts regular payroll reporting as required and assists with financial and other audits related to payroll.
• Maintains detailed records of all payroll transactions to support payroll results.
• Researches payroll anomalies and issues and identifies appropriate resolutions.
• Assists in maintaining synchronization and accuracy among applicable systems in sync for all payroll related items.
• Performs other duties as assigned.

Required Qualifications:

• Education: Associate or bachelor’s degree in relevant field preferred.
• Experience: Minimum 5 years of payroll experience (UKG a plus).
• Skills:
  • Working knowledge of current payroll tax requirements and applicable federal, state, and local laws and regulations related to member wage and payroll data, including payroll taxes, federal and state income taxes, Social Security and Medicare taxes, and required payroll reporting a plus.
  • Advanced computer skills and demonstrated proficiency with payroll systems.
  • Thorough understanding of the importance of confidentiality and non-disclosure, in accordance with general HIPAA standards and applicable laws governing payroll information.
  • Ability to exercise a high degree of diplomacy and tact; excellent customer service and interpersonal communication skills.
  • Works within established procedures and guidelines, exercising sound judgment and initiative to identify, research, and resolve payroll discrepancies and issues in a timely and accurate manner.
  • Strong attention to detail and accuracy.
  • Ability to manage multiple priorities and meet strict payroll deadlines in a fast-paced environment.
  • Ability to communicate effectively with members and internal organization in a timely, professional, and courteous manner.

Work-Life Balance

We realize there’s more to life than just work. We help you meet the demands of work, family and personal life through several flexible options.

What we offer:

Member-Owned. Member-ownership is at the heart of our culture, aligning client satisfaction, company performance, and personal reward.

Paid Time Away. Stanley Consultants offers numerous paid holidays, generous paid time off (PTO), parental leave, and professional development leave.

Health Insurance. We provide a comprehensive insurance package including medical, dental, vision, FSA, HSA, Doctor On Demand, wellness reimbursement, and mental health resources.

Financial Health. We offer life insurance, short- and long-term disability insurance, identity theft protection, and many other benefits.

Professional Growth. When your skills grow, so do we, which is why we offer tuition assistance, professional society membership, and more.

Financial Rewards. We share our prosperity with members through company stock ownership, a generous 401K match, incentive compensation, and profit-sharing contributions to retirement 401K plans.

Learn more about Stanley Consultants in this short video: Working at Stanley Consultants

Stanley Consultants does not welcome unsolicited resumes from staffing and recruiting agencies. Any unsolicited resumes submitted to Stanley Consultants, including but not limited to resumes submitted directly to Stanley Consultants members, or any of our representatives, will be deemed the property of Stanley Consultants.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)