Senior Payroll Administrator

U.S.-Engineering-; Kansas City (MO); On-site; USD 70,000 - 99,000; Full time

Benefits offered by this job

Year-end bonus

Health, dental, and vision plans

Matching retirement contributions

Paid time off

Job summary

U.S. Engineering is seeking a Senior Payroll Administrator to ensure accurate, timely bi-weekly payroll for office employees, with secondary responsibility as a backup for union payroll.

The role requires strong knowledge of payroll concepts and regulatory compliance, plus coordination with Finance and HR. Responsibilities include processing multi-state payroll, correcting tax and benefits, reviewing onboarding data for accuracy, and assisting with year-end W-2s.

Qualifications

• Strong knowledge of payroll concepts and employment laws (federal/state/local)
• Advanced proficiency with Excel
• Experience with union payroll is a plus
• Construction industry experience is a plus

Responsibilities

• Accurate and timely processing of bi-weekly payroll for non-union employees
• Back-up union payroll administrator and related tasks
• Support payroll tax and benefits corrections
• Review employee profiles post-onboarding for payroll accuracy
• Prepare final payroll for terminated employees including severance and PTO
• Collaborate with Payroll, Finance and HR to leverage payroll system capabilities
• Respond to payroll inquiries with high service level
• Administer wage attachments and garnishments
• Assist in preparation of annual W-2s

Skills

Payroll administration

Attention to detail

Customer service

Team collaboration

Time management

Discretion/confidentiality

Education

High School Diploma or GED

Bachelor’s degree in Accounting or Business Administration

Tools

Excel

Payroll software

Job description

Do you believe no challenge is too complex to solve? You’ll fit right in at U.S. Engineering. We deliver award-winning mechanical contracting, construction, service, and maintenance solutions with a focus on performance and innovation. Our team of skilled and collaborative professionals drives every project from preconstruction through final testing, always aligned with our clients’ goals.

Senior Payroll Administrator

Accurate and timely processing of payroll, primarily for all office (non-union) employees of the company. Will also serve as a back-up union payroll administrator, and assist with certain other union payroll functions, as necessary.

Principal Duties and Accountabilities:

• Ensure the integrity and confidentiality of payroll and all other sensitive data.
• Prepare and process bi-weekly, multi-state, non-union payroll.
• Provide timely focused advice and guidance in relation to regulatory obligations and identify and facilitate continuous improvement opportunities to reduce the risk of compliance incidents and breaches.
• Support payroll earnings, tax, and benefit corrections as needed.
• Review team member profiles after onboarding is completed to ensure accurate data for payroll processing
• Prepare final payroll for terminated employees including severance and PTO payout if needed.
• Collaborate with the Payroll, Finance and Human Resources teams to use the capabilities of the payroll system to support strategic decisions and process improvements.
• Promptly addresses team member pay inquiries, providing a high level of service and resolving payroll issues to support team member satisfaction.
• Complete employment and unemployment verifications and documentation as needed.
• Serve as a subject matter expert to provide resolution to employees or managers with questions about payroll policies, compliance, and pay discrepancies.
• Administration of wage attachments and garnishments.
• Assist with the preparation of annual W2s

Education:

• High School Diploma or equivalent education (GED) required
• B.S. Degree preferred, preferably in Accounting or Business Administration

Experience:

• Minimum 5 years of experience administering payroll
• Previous experience with union payroll is a plus
• Construction industry experience is a plus

Knowledge, skills, and abilities:

Knowledge of:

• General acumen with numbers and basic mathematics
• Strong knowledge of payroll concepts and federal/state/local employment laws.
• Advanced proficiency with Excel.

Skills:

• Excellent customer service skills and ability to collaborate and communicate.
• Keen attention to detail, quality, and accuracy
• Positive team mindset – professional maturity and adaptability to help the team.
• Good organizational, time management, and follow up skills.
• Demonstrates the highest level of professionalism, discretion, and confidentiality.

Abilities:

• Ability to understand and contribute positively to company’s cultural norms.
• Ability to analyze complex processes and systems to make recommendations for improvement.Ability to deliver results and meet deadlines – demonstrate a sense of urgency.
• Ability to understand union agreements and fringe benefits.
• Ability to adapt to changing priorities and excel in a fast-paced work environment that includes frequent interruptions.

Physical and/or Travel Demands:

• No travel required.
• Frequent sitting required – use of computer keyboard/monitor, telephone required. Occasional standing, walking, bending, stooping, and light lifting (e.g., file boxes). Must work well under pressure of time constraints.

Benefits and Compensation:

• The range for this position has been established at $70k-$99k/year and is U.S. Engineering good faith and reasonable estimate at the time of the posting. The compensation offered to the finalist selected for this role will be based on a variety of factors, including but not limited to internal equity, experience, education, specialty, and training.
• Your total compensation will go beyond the number on your paycheck. Team members are eligible for a year-end bonus based on company and/or individual performance as well as paid time off. An industry-leading benefits package, including health, dental, and vision plans, matching retirement contributions, and matching 529 contributions all add to your bottom line.

This position will be posted until October 2,2026.

U.S. Engineering is an Equal Employment Opportunity Employer and shall provide equal employment opportunities to all people in all aspects of employer-employee relations, without regard to race, color, creed, national origin, religion, sex, age, sexual orientation, gender identity, disability or veteran status.

Candidates must be legally authorized to work in the United States on a full-time basis without requiring future sponsorship for employment visa status.

U.S.Engineering is compliant with the Drug Free Workplace Act, and all offers of employment are contingent upon the completion of a pre-employment drug screen.