Senior Payroll Administrator

Milhaus; Indianapolis (IN); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

HSA with employer match

Short-Term Disability

Long-Term leave

401K match

PTO 4 weeks

Paid holidays

Apartment discounts

Tuition reimbursement

Wellness program

Employee assistance program

Pet insurance

Maternity/Paternity benefits

Life insurance

Job summary

Milhaus in Indianapolis seeks a Senior Payroll Administrator to manage biweekly multi-state payroll, ensure accuracy, and collaborate with HR, Accounting, and Finance.

The role covers payroll processing, time & labor, payroll accounting, and providing expert guidance on pay rules; experience with Paylocity and state wage requirements is preferred.

Qualified candidates have 5+ years experience, strong Excel and communication skills, and a track record of resolving complex payroll issues.

Qualifications

• At least five years of progressive, multi-state payroll experience, preferably in a real estate setting.
• Experience processing payroll independently and resolving complex payroll/timekeeping exceptions, particularly in California.
• Experience with retroactive adjustments, supplemental earnings, final pay, garnishments, deductions, tax corrections, and reconciliations.
• Preferred: Paylocity or a comparable payroll & Time & Labor platform.
• Preferred: Payroll accounting or labor allocation experience.
• Preferred: Multifamily property management, real estate, construction, or other multi-location experience.
• Equivalent payroll experience will be considered.

Responsibilities

• Processes biweekly multi-state payroll accurately and on time.
• Reviews timecards, approvals, changes, and exceptions before payroll is finalized.
• Handles earnings, deductions, bonuses, retroactive pay, adjustments, reimbursements, and retirement contributions.
• Manages terminations and final pay with state-specific requirements.
• Processes garnishments, tax levies, child support, and other withholdings.
• Performs off-cycle and corrective payments; conducts pre/post-payroll audits.
• Assists with payroll funding, reconciliations, payroll close, and year-end.

Skills

Multi-state payroll

California payroll

Payroll adjustments

Garnishments processing

Paylocity experience

Timekeeping

Payroll audits

Microsoft Excel

Communication skills

Education

Assoc. or Bachelors in Accounting/Business/HR or related field

Tools

Paylocity

Excel

Outlook

Word

Teams

SharePoint

Job description

Description

Milhaus is a national award-winning, vertically integrated multifamily developer, owner, and operator specializing in Class A residential assets. Formed through the spring 2026 merger of Milhaus and Sares Regis Group (SRG) Residential, the combined platform brings together more than 30 years of expertise in multifamily development, construction, and third-party property management across more than 20 major U.S. markets. Headquartered in Indianapolis, with offices in Newport Beach, California; Los Angeles; New York; Orlando, Florida; and Phoenix, Arizona., Milhaus SRG employs approximately 1,400 professionals dedicated to creating multifamily and mixed-use communities that positively impact neighborhoods. The combined platform manages more than 50,000 apartment homes, supports a development pipeline of more than $2.5 billion, and serves investors, clients, and residents with a high-touch, disciplined approach to real estate investment, development, construction, and management. For more information, visit www.milhaus.com.

The Senior Payroll Administrator is an experienced payroll professional who processes multi-state payroll accurately and on time and independently handles payroll transactions, exceptions, and corrections. The role partners with managers, employees, Human Resources, Accounting, and Finance to resolve payroll and timekeeping issues and keep records accurate and compliant. It also supports payroll accounting and Paylocity payroll, and Time & Labor functionality. The position serves as a payroll subject matter expert and provides backup coverage for critical payroll processing.

Payroll Processing & Administration

• Processes and reviews biweekly multi-state payroll accurately and on time.
• Reviews timecards, approvals, employee changes, and exceptions before payroll is finalized.
• Processes earnings and deductions, including bonuses, commissions, retroactive pay, adjustments, reimbursements, benefits, and retirement.
• Processes terminations and final pay, including time-sensitive California and other state-specific requirements.
• Processes garnishments, tax levies, child support, and other withholding orders.
• Processes off-cycle and corrective payments, performs pre- and post-payroll audits, and resolves discrepancies promptly with audit support.
• Assists with payroll funding, reconciliations, payroll close, quarter-end, and year-end.

Time & Labor

• Reviews missing punches, exceptions, overtime, paid time off, meal/break pay, and manager approvals.
• Partners with managers to resolve timekeeping exceptions before deadlines.
• Reviews timecard corrections, keeps documentation and audit history, and supports state wage-and-hour requirements.

Payroll Accounting & Reporting

• Reviews labor allocations, including property, department, entity, and cost-center coding.
• Prepares payroll reports and documentation for Accounting, Finance, and audits.
• Supports payroll tax reconciliations and research tax discrepancies.

Employee & Manager Support

• Responds to employee questions on pay, taxes, deductions, direct deposit, and timekeeping.
• Assists managers with timekeeping, approvals, pay codes, and corrections, and communicates resolutions clearly and on time.
• Serves as a payroll subject matter expert, providing guidance on payroll processes, pay rules, and complex payroll questions.

Systems, Controls & Process Improvement

• Supports payroll and Time & Labor functionality in Paylocity or a comparable platform.
• Participates in system testing, configuration validation, implementations, and process improvements.
• Maintains confidentiality and controls over payroll and employee information.
• Provides backup support for critical payroll processing.
• Other duties as assigned.

Requirements

• At least five years of progressive, multi-state payroll experience, preferably in a real estate setting.
• Preferred: Associate or Bachelor’s degree in Accounting, Business, Human Resources, or a related field. Equivalent payroll experience will be considered.
• Experience processing payroll independently and resolving complex payroll and timekeeping exceptions, particularly in California.
• Experience with retroactive adjustments, supplemental earnings, final pay, garnishments, deductions, tax corrections, and reconciliations.
• Preferred: Experience with Paylocity or a comparable payroll and Time & Labor platform.
• Preferred: Payroll accounting or labor allocation experience.
• Preferred: Multifamily property management, real estate, construction, or other multi-location experience.
• Preferred: Associate or bachelor’s degree in Accounting, Business, Human Resources, or a related field. Equivalent payroll experience will be considered.

Other Qualifications:

• Accuracy, attention to detail, and ownership of payroll deadlines.
• Sound judgment and analytical skills to research and resolve discrepancies.
• Prioritization of competing deadlines in a high-volume, deadline-driven environment.
• Strong customer service and communication skills with employees, managers, Human Resources, Accounting, Finance, and vendors.
• Discretion in handling confidential information.
• Strong Excel skills and proficiency in Outlook, Word, Teams, and SharePoint.
• Working knowledge of federal, state, and local payroll requirements and recordkeeping.

Benefits Details:

• Health, Vision, & Dental insurance
• HSA account with employer match of $600/FSA for dependent care
• Short-Term Disability
• Company Paid Long-Term leave
• Disability and Life Insurance
• 401K Match
• 4 weeks accrued PTO
• 11 Paid Holidays
• 30% discounts on apartments
• Tuition/Certification Reimbursement
• Wellness Bucks Program
• Wellness Program and Competitions
• Paid Maternity & Paternity Benefits
• Employee Assistance Program
• Pet insurance
• More!

We stand as one team dedicated to transforming neighborhoods. Through transparency and collaboration, we empower our people to lead. Bikes are our allies, local food is our addiction and entrepreneurship inspires us. First impressions are set by our energy and passion, not suits and ties. We embrace the changing ideal of what people call home.

Integrity. Execution. Innovation. Collaboration.

By joining us at our corporate offices or onsite at one of our many properties, you’ll be provided the opportunity to grow your career and become part of a team that truly makes a difference.