Payroll Manager

Ad-West Realty Services; Bellevue (WA); Hybride; USD 65 000 - 95 000; Plein temps

Avantages offerts par ce poste

Health Insurance

401(k) with company match

Hybrid Work Schedule

Paid Vacation

Paid Sick Time

13 company paid holidays

Résumé du poste

Ad-West Realty Services is seeking a payroll specialist to maintain efficient payroll operations. You will process semi-monthly payroll using Rippling, manage timesheets, and ensure compliance with federal and state laws.

You will handle onboarding, employee changes, and confidentiality, while providing support to leadership on payroll-related projects. This role offers a hybrid schedule and comprehensive benefits.

Qualifications

• 2+ years of experience in a payroll-related role.
• Experience with payroll software and compliance knowledge.
• Proficiency in Microsoft Office Suite (Word/Excel).
• Strong attention to detail and data accuracy.

Responsabilités

• Oversees and processes payroll using Rippling and cloud-based software.
• Handle timesheet collection, review, and submission.
• Calculate employer liability and distribute related reports.
• Process ACH payments and maintain payroll records in accounting software.
• Ensure compliance with federal, state, and local wage laws.
• Generate quarterly and year-end payroll forms (941/940/W-2/W-3/1095-C).
• Onboard new hires and manage employee changes to pay, taxes, and direct deposit.
• Maintain confidentiality of payroll information and handle data requests.
• Provide training to property managers for payroll submission, and support HR inquiries.
• Monitor and respond to payroll emails, route requests, and manage mail/records.

Connaissances

Payroll processing

Data entry

Attention to detail

Communication skills

Teamwork

Multitasking

Analytical skills

Problem-solving

Time management

Confidentiality

Formation

High school diploma or equivalent

Outils

Rippling

Microsoft Word

Microsoft Excel

Description du poste

What you will be doing:

In this role, you'll play a pivotal part in maintaining the efficiency and effectiveness of our payroll operations, contributing to the overall success of the company.

• Oversees and Processes Payroll: Implements, maintains, and reviews payroll processing to ensure timely and accurate processing of semi-monthly payroll utilizing Rippling, cloud-based payroll software, including but not limited to:
• • Timesheet collection, review, and submission
  • Calculating the employer liability and distribution of related reports
  • Processing ACH collection of employer liability expenses
  • Maintaining financial records of the payroll entity in accounting software
• Payroll Comprehension: Understanding of payroll transactions including salaries, bonuses, benefits, garnishments, taxes, and other deductions
• Payroll Compliance: Ensures compliance with federal, state (including multi-state payroll), and local payroll wage and hour laws and best practices
• Quarterly & End-of-Year Payroll Forms: Generated via Rippling software, reviewing, correcting, and distributing forms including but not limited to 941s/940s/W2s/W3s/1095-Cs in a timely manner
• State Taxes: Reporting and payment of applicable state and local business taxes to the appropriate agencies
• Onboarding New Hires & Employee Changes: Ensuring onboarding processes are completed and the appropriate pay structure is set and tested; inputting changes to employees' pay, taxes, direct deposit, etc.
• Record Keeping: Maintains appropriate records of employee and payroll-related information while upholding high levels of confidentiality
• Verification of Employment: Receives requests, ensures appropriate authorization has been collected, and provides requested data without delay
• Training: Provides training for all new property managers to support their teams and ensure they have the tools to submit payroll efficiently
• Customer Service: Provides customer service by researching and resolving questions regarding the interpretation of payroll policies and procedures, calculation of pay, retroactive pay, vacation, garnishments, and other related matters; investigates payroll records and provides justification for calculations while maintaining strict confidentiality
• Managing Email Inbox: Monitors the shared HR inbox, responds to general HR inquiries, and routes requests to the appropriate individual for resolution while maintaining confidentiality
• Mail Distribution & Record Keeping: Scans and digitally files incoming physical mail, responds to appropriate HR inquiries, and distributes mail to the correct recipient in a timely manner
• Assistance in Special Projects: Provides direct support to leadership in executing special projects, demonstrating flexibility and a collaborative spirit across diverse tasks

What we look for:

• Positive Attitude: Bringing a positive, can-do attitude to the workplace, consistently striving for excellence
• Continuous Improvement: An ongoing commitment to personal and professional growth
• Computer Literacy: Proficiency in Office 365, particularly Microsoft Word and Excel
• Accurate Data Entry Skills: Exceptional attention to detail, ensuring accuracy
• Critical Thinking Skills: The ability to thoughtfully approach problems in a logical manner
• Robust Problem-Solving Abilities: Adeptness in identifying issues and devising practical solutions
• Multitasking: Ability to handle multiple tasks in a high-pressure environment while meeting deadlines
• Effective Communication: Proficient in conveying information clearly in both written and verbal forms
• Teamwork Value: Recognizing and embracing the importance of collaboration and team cohesion

Skills:

• Proficiency in processing payroll for employees, including calculating wages, deductions, and benefits
• Understanding of tax laws and regulations
• Attention to detail with problem-solving skills
• Maintaining strict confidentiality of employee and company information
• Strong verbal and written communication skills
• Capability to meet deadlines consistently
• Mathematical proficiency
• Providing support and answering payroll-related queries

Requirements:

• 2 years+ of experience in a payroll-related role
• A high school diploma or equivalent
• Proficiency in Microsoft Office
• Knowledge of Labor Laws
• Maintaining a high level of accuracy while using analytical skills
• Strong organizational skills to manage multiple tasks and deadlines efficiently
• Ability to work effectively as part of team

Benefits

• Health Insurance (Medical, Dental, Vision, Life, Vol. Life, FSA, & EAP)
• 401(k)with company match up to 4%
• Hybrid Work Schedule- Remote three days from home & In-Office two days per week
• Two weeks vacation accrued
• One week sick time accrued
• 13 company paid holidays per calendar year