Payroll Administrator

White Lodging; Merrillville (IN); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Day 1 Medical, Dental, and Vision

Paid Parental Leave

Vacation and PTO with rollover

Tuition Reimbursement

Wellness tools

Unlimited referral bonuses

401(k) with company match

Leadership development opportunities

Hotel/restaurant and travel discounts

Job summary

White Lodging is seeking a Payroll Administrator to manage end-to-end payroll processing for a multi-state, high-volume environment. You will ensure accurate gross-to-net payroll and support associates with payroll inquiries while remaining compliant with federal, state, and local regulations.

Successful candidates will demonstrate strong attention to detail, proficiency in Excel and payroll systems, and a service-oriented mindset to support leaders across the organization.

Qualifications

• Knowledge of federal, state, and local payroll tax regulations.
• Detail-oriented and able to meet strict deadlines.
• Proficiency in Excel and payroll systems; Lawson preferred, Kronos a plus.
• Strong problem-solving, time management and multitasking skills.
• High integrity and ability to maintain confidentiality.
• Excellent verbal and written communication with a customer-service focus.

Responsibilities

• Process full gross-to-net payroll for 30+ multi-state locations in a high-volume environment.
• Reconcile payroll calculations, including federal, state, and local tax withholdings.
• Partner with property management teams to resolve missed punches, approvals, and payroll exceptions.
• Research and process off-cycle payments and retroactive pay adjustments as needed.
• Execute payroll reports and system queries to ensure data accuracy and system integrity.
• Provide timely, professional payroll support to associates and leaders across the organization.

Skills

Payroll taxes

Attention to deadlines

Excel

Lawson

Kronos

Data privacy

Communication

Tools

Payroll systems

Job description

Description

Who We Are

White Lodging develops and operates a portfolio of award-winning, premium-brand hotels, rooftop bars, and restaurants in some of the country’s best cities to live. We know that the hospitality business, like life, is about how you make people feel. That’s where you come in. You’ll help bring the virtue of hospitality to life while we create an environment that allows you to be your best self and grow.

Summary

The Payroll Administrator is a key member of the Payroll and Accounting team, responsible for end-to-end payroll processing in a fast-paced, high-volume, multi-state environment. This role ensures accurate gross-to-net payroll production, supports associates and managers with payroll-related inquiries, and maintains compliance with all federal, state, and local regulations. Success in this role requires strong attention to detail, analytical skills, and a service-oriented mindset.

What You’ll Do

• Process full gross-to-net payroll for 30+ multi-state locations in a high-volume environment.
• Reconcile payroll calculations, including federal, state, and local tax withholdings.
• Partner with property management teams to resolve missed punches, approvals, and payroll exceptions.
• Research and process off-cycle payments and retroactive pay adjustments as needed.
• Execute payroll reports and system queries to ensure data accuracy and system integrity.
• Provide timely, professional payroll support to associates and leaders across the organization.

What You’ll Bring

• Working knowledge of federal, state, and local payroll tax regulations.
• Strong attention to detail with the ability to meet strict deadlines.
• Proficiency in Excel and payroll systems; Lawson experience preferred, Kronos a plus.
• Excellent problem-solving, time management, and multitasking skills.
• High level of integrity and ability to maintain confidentiality.
• Strong verbal and written communication skills with a customer-service focus.

What You Can Look Forward To

• Day 1 Medical, Dental, and Vision Insurance
• Paid Parental Leave
• Vacation and Paid Time Off (PTO) with rollover
• Tuition Reimbursement
• Complimentary wellness tools
• Unlimited referral bonuses
• 401(k) with company match
• Leadership development opportunities
• Discounts on hotel rooms, dining, and other travel/entertainment experiences