Senior Payroll & Accounting Manager - Hybrid NYC

Vaco by Highspring; New York (NY); Hybrid; USD 100,000 - 140,000; Full time

Job summary

Vaco by Highspring, a global asset management firm, is seeking a Payroll & Accounting Manager in New York City. This hybrid role oversees payroll operations and related accounting activities, ensuring accurate processing and regulatory compliance.

You will coordinate with HR and Finance, manage multi-location payroll and related journal entries, support monthly and quarterly reporting, and drive process improvements across payroll workflows.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, HR, or related field.
• 6-7+ years of experience in payroll, payroll accounting, compensation accounting, or related areas.
• Experience managing payroll operations for a multi-state or multi-entity organization.
• Strong understanding of payroll accounting, accruals, reconciliations, and financial reporting.
• Knowledge of payroll regulations, tax requirements, and compliance standards.
• Experience with payroll systems, HRIS platforms, and financial software.
• Advanced Excel and analytical skills.

Responsibilities

• Oversee end-to-end payroll processing for a multi-location workforce.
• Ensure payroll transactions are processed accurately and in accordance with company policies and regulatory requirements.
• Coordinate with external payroll providers and internal stakeholders to support payroll operations.
• Maintain payroll schedules, processing timelines, and related documentation.
• Review employee compensation changes, deductions, tax updates, and other payroll-related data.
• Respond to payroll inquiries and resolve issues in a timely manner.
• Manage accounting activities related to payroll, compensation, bonuses, incentives, and employee benefits.
• Prepare payroll-related journal entries, account reconciliations, and supporting analyses.
• Support monthly, quarterly, and annual financial reporting requirements.
• Assist with budgeting, forecasting, and tracking employee-related expenses.
• Ensure payroll costs are accurately reflected in financial systems and reports.
• Maintain compliance with payroll tax regulations, wage and hour requirements, and other applicable laws.
• Support internal controls related to payroll processing and compensation accounting.
• Monitor changes in payroll regulations and recommend updates to processes and procedures as needed.
• Assist with audits, compliance reviews, and documentation requests.
• Identify opportunities to improve payroll workflows, reporting capabilities, and operational efficiency.
• Support implementation, enhancement, and maintenance of payroll and HR-related systems.
• Develop and maintain process documentation and best practices.
• Analyze issues, recommend solutions, and help drive continuous improvement initiatives.
• Participate in special projects and other business initiatives as needed

Skills

Advanced Excel

Analytical skills

Project management

Multitasking

Education

Bachelor's degree in Accounting, Finance, Business, HR, or related field

Tools

HRIS platforms

Payroll systems

Financial software

Job description

Vaco by Highspring, a global asset management firm, is seeking a Payroll & Accounting Manager in New York City. This hybrid role oversees payroll operations and related accounting activities, ensuring accurate processing and regulatory compliance.

You will coordinate with HR and Finance, manage multi-location payroll and related journal entries, support monthly and quarterly reporting, and drive process improvements across payroll workflows.